1. Cataloging- where to begin? Fiona Collins, Head Librarian, Western International School of Shanghai Supported by: CiCi Zhuang, Chinese Librarian, Western International School of Shanghai

2. Overview Definition & qualities of a catalogue Cataloguing codes Catalogue entries MARC Records Z39.50 sources

3. Definition Catalogue - a list of entries, arranged according to some definite plan, which records and describes the resources of a collection.

4. Qualities of a catalogue flexibility – it should be possible for records to be added or withdrawn easily accessibility – staff and users should be able to gain simultaneous access to the records reproducibility – it should be possible to reproduce the catalogue economically, conveniently and rapidly to allow wider access (online access) maintenance – should be relatively inexpensive to keep the catalogue up to date compatibility – should meet common standards, MARC 21, which allow its bibliographic records to be interchanged with other systems (local, national or international)

5. A catalogue should be: a finding tool; a bibliographic tool for assembling groups of works under uniform headings; a supplement to classification; an inventory of stock (incidental function)

6. Cataloguing codes a set of rules which aim to achieve consistent practice by successive cataloguers - most widely known are the Anglo-American Cataloguing Rules (AACR2) Part 1 relates to description of materials. All materials receive equal treatment consistent with ISBD http://www.ifla.org/en/publications/international- standard-bibliographic-description http://www.ifla.org/en/publications/international- standard-bibliographic-description Part 2 deals with access points, headings, uniform titles, references.

7. Cataloguing Entries Title and statement of responsibility Edition Material Publication info Physical description Series Notes Standard number - ISBN Subject headings

8. MARC Records Machine readable cataloging records including 3 elements of the bibliographic record: Record structure Content designation Data content Each record is made up of fields with 3 digit tags. Each tag relates to a different element of the catalogue entry, e.g 020 ISBN; 082 Classification Number

9. More about MARC 21 To find out more about MARC 21 visit http://www.lib.usm.edu/legacy/techserv/ marc21_tutorial_ie/ http://www.lib.usm.edu/legacy/techserv/ marc21_tutorial_ie/

10. Subscription services There are several subscriptions services for cataloging records: http://itsmarc.com/ http://www.oclc.org/uk/en/worldcat/default.htm http://www2.curriculum.edu.au/scis/home.html

11. Z39.50 Sources Z39.50 is a protocol which allows you to search other libraries remote catalogues and import cataloguing records Most library systems have the facility to set up Z39.50 interfaces

12. Destiny Z-Sources

13. Z39.50 Sources Z39.50 target directory, http://irspy.indexdata.com/ http://irspy.indexdata.com Z39.50 destinations, http://staff.library.mun.ca/staff/toolbox/z3950 hosts.htm http://staff.library.mun.ca/staff/toolbox/z3950 hosts.htm

14. Useful books The Concise AACR2 by Michael Gorman http://www.facetpublishing.co.uk

15. Dewey Decimal Classification Abridged Dewey Decimal Classification, http://www.amazon.com/exec/obi dos/ASIN/0910608733/bookrags http://www.amazon.com/exec/obi dos/ASIN/0910608733/bookrags

16. Further help or information Shanghai Librarians Network, http://groups.yahoo.com/group/shanghailibrarians/ http://groups.yahoo.com/group/shanghailibrarians/ Fiona Collins, fcollins@wiss.cn or librarianfchk@gmail.comfcollins@wiss.cnlibrarianfchk@gmail.com CiCi Zhuang, czhuang@wiss.cnczhuang@wiss.cn