1. Budget Monitoring System (BMS)
Budget Division
Financial and Management Service

2. Budget Monitoring System (BMS)
Source Documents:
Input
Output
- ABM - SARO - Sub-ARO - ObR
SAOB, QFRO, RAOs, Detailed Breakdown, etc...
BMS
ABM - Agency Budget Matrix
SARO - Special Allotment Release Order
Sub-ARO - Sub-Allotment Release Order
ObR - Obligation Request
SAOB - Statement of Allotments, Obligations and Balances
QFRO - Quarterly Financial Report of Operations
RAO - Registry of Allotments and Obligations

3. Budget Monitoring System
Developed using Microsoft Access. It runs on computers with Microsoft Office 2003/2007/2010 installed.
Main objective of this system is to help the person-in-charge in the region, division and secondary school with financial staff.
To keep and maintain electronic-data on a yearly basis pertaining to allotments received and obligation requests issued
To generate an accurate and timely budget accountability reports
To monitor real-time balances of allotments by program/project/activity
To segregate/organize allotment by source
And by using the earmarking module, it can be a tool to monitor the status of utilization of a particular program or activity

4. Budget Monitoring System
Data Entry Modules:
Program/Project/Activity (PPA) and Allotment Releases
Registry of Allotments and Obligations
Earmarking

5. Budget Monitoring System
Reports:
Statement of Allotments, Obligations and Balances (BAR 4)
By Allotment Class, By Program/Project/Activity
By Object of Expenditure, By Program/Project/Activity
Quarterly Financial Report of Operation (BAR 2)
By Allotment Class, By Program/Project/Activity (per quarter)
By Object of Expenditure, By Program/Project/Activity (cumulative)
Detailed Breakdown of Expenditures
Other Reports:
RAOPS, RAOMO, RAOCO, RAOFE, RLIP
Earmarking Reports
List of SARO/ABM/SUB-ARO
Utilization by SARO/ABM/SUB-ARO

6. Budget Monitoring System
Consolidation Module:
Consolidate Reports
Region Level
Secondary Schools with Financial Staff, Division Proper and Region Proper
Division Level
Secondary Schools with Financial Staff and Division Proper
Reports:
Statement of Allotments, Obligations and Balances (BAR 4)
By Allotment Class, By Program/Project/Activity
By Object of Expenditure, By Program/Project/Activity
Quarterly Financial Report of Operation (BAR 2)
By Allotment Class, By Program/Project/Activity (per quarter)

7. Budget Monitoring System (BMS)
Region
Regional Office
Consolidation Module
Division Office 1
Division Office 2
IU-Sec School 1
IU-Sec School 2
IU-Sec School 3

8. Budget Monitoring System (BMS)
Division
Consolidation Module
Division Office
IU-Sec School 1
IU-Sec School 2
IU-Sec School 3

9. Budget Monitoring System
Main Interface

10. Program/Project/Activity (PPA) and Allotment Releases
Data Entry

11. Registry of Allotments and Obligations
Data Entry

12. Budget Monitoring System
Data Entry for Earmarking

13. Budget Monitoring System
Click and Print

14. Budget Monitoring System

15. Budget Monitoring System

16. Budget Monitoring System

17. Program/ Project/ Activity (Structure)
PROGRAMS
I. General Administration and Support
II. Support to Operations
III. Operations
PROJECT(s)
I. Locally-Funded Project(s)
II. Foreign-Assisted Project(s)
SPECIAL PURPOSE FUNDS (SPF)

18. Program/ Project/ Activity (Central & Region Proper)
A. PROGRAMS
I. General Administration and Support
a. General Administration and Support Services
1. Central Office
a. General Management and Supervision
1. General administrative services
2. Regional Offices
14. Region XI
Sample:
A.I.a.1.a General administrative services
A.I.a.2.a Regional Office Proper

19. Program/ Project/ Activity (Region)
A. PROGRAMS
I. General Administration and Support
a. General Administration and Support Services
2. Regional Offices
a. General Management and Supervision
1. NCR Region VI
2. Region I 10. Region VII
3. CAR 11. Region VIII
4. Region II 12. Region IX
5. Region III 13. Region X
6. Region IV-A 14. Region XI
7. Region IV-B 15. Region XII
8. Region V 16. Region XIII

20. Program/ Project/ Activity (Regionwide Lump-sums)
A. PROGRAMS
III. Operations
e. Regional Operations
14. Region XI
a. Lump-sum Expenditures
1. Hardship Pay 2. Repair and Maintenance of School Buildings
a. Elementary Education
b. Secondary Education
3. Cash Allowance
4. Lump-sums for ERFs, MT Position, Reclassification
Sample:
A.III.e.14.a.2.b - Repair & Maint. of School Bldgs. – Secondary Education

21. Program/ Project/ Activity (Division Offices)
A. PROGRAMS
III. Operations
e. Regional Operations
14. Region XI
a. Lump-sum Expenditures b. Division Offices
1. Division of Compostela Valley
2. Division of Davao del Norte
3. Division of Davao del Sur
4. Division of Davao Oriental
5. Division of Davao City
6. Division of Digos City

22. Program/ Project/ Activity (Division Offices)
A. PROGRAMS
III. Operations
e. Regional Operations
14. Region XI
a. Lump-sum Expenditures b. Division Offices
7. Division of Panabo City
8. Division of Tagum City
9. Division of Island Garden City of Samal
10. Division of Mati City

23. Program/ Project/ Activity (Division and Secondary School)
A. PROGRAMS
III. Operations
e. Regional Operations
14. Region XI
a. Lump-sum Expenditures b. Division Offices
1. Division of Compostela Valley
a. Elementary Education b. Secondary Education
10. Compostela NHS
PPA Number Description
A.III.e.14.b.1.a - Elementary Education
A.III.e.14.b.1.b Secondary Education
A.III.e.14.b.1.b Compostela National High School

24. Agency Budget Matrix (ABM) Region VIII (Sample)
P/A/P Code DESCRIPTION
A.III.e.11.b.1.c Maripipi National Vocational School

25. Types of Allotment
Regular
Automatic
Special Purpose Funds
Continuing

26. Automatic Appropriations
Retirement and Life Insurance Premiums (RLIP)
Grant Proceeds
Customs Duties and Taxes

27. Special Purpose Funds Miscellaneous Personnel Benefits Fund (MPBF)
Retirement Benefits Fund (Pension and Gratuity Fund)
Priority Development Assistance Fund (PDAF)
Calamity Fund
Contingent Fund
E-Government Fund
International Commitments Fund
Unprogrammed

28. PDAF SARO PPA NO. DESCRIPTION
PDAF Priority Development Assistance Fund

29. PGF SARO
PPA NO. DESCRIPTION
PGF Pension and Gratuity Fund

30. MPBF SARO PPA NO. DESCRIPTION
A.I.a.1.a.1-PS-3rdTranche NBC No. 530 – 3rd Tranche-Salary Adjustment

31. Regular SARO PPA NO. DESCRIPTION
A.III.e.17.g Support to Special Programs in Arts and in Sports

32. .... More details on data fields