1. Research: Maximising visibility using ORA Sally Rumsey The Bodleian Libraries

2. Maximise visibility

5. “Each Faculty member grants to the President and Fellows of Harvard College permission to make available his or her scholarly articles and to exercise the copyright in those articles…The policy will apply to all scholarly articles written while the person is a member of the Faculty... The Dean … will waive application of the policy for a particular article upon written request by a Faculty member … each Faculty member will provide an electronic copy of the final version of the article …. The Provost’s Office may make the article available to the public in an open-access repository... http://osc.hul.harvard.edu/hfaspolicy Now extends across many other faculties Now MIT & UCL as well

6. Conference items: Papers; Posters; Presentations Articles: Including supplementary material and extended versions; No page limit Books and book sections and chapters; Out of print Working and discussion papers Reports Questionnaires (uncompleted) Pre-prints Diagrams Research theses [Datasets [DOIs]; Audio files; Images] ORA is designed to hold any type of item produced as a result of academic research

7. Not provided by department websites, personal websites or necessarily by publishers Source file whatever application ‘Dark archive’ Bodleian Libraries’ commitment

8. Retaining a copy at Oxford

9. Supplementary materials Additional text (no page charges) Illustrations Diagrams Graphs [Data]

10. Keeping up with other researchers and universities

11. Persistent links

12. RSS feeds

13. Harvesting metadata

14. Author choice of version + versions of other item types; record only

15. Relationship with subject and other open access archives Other institutions’ archives

16. ORA for theses

17. Exploratory Hands-on Items in ORA http://ora.ouls.ox.ac.uk/ Mandela [title & abstract – 2 hits] – PDF & Word author: Boehmer faculty:English supervisor:houlsby Background Research Councils UK access to research outputs www.rcuk.ac.uk/research/P ages/outputs.aspx Budapest Open Access initiative www.soros.org/openaccess Harvard Policy http://osc.hul.harvard.edu/ hfaspolicy

18. Part 2 Rights and permissions

19. Most journal publishers permit authors to deposit their author final peer-reviewed version of an article in ORA…

20. …but ORA is not just about journal articles

21. Books and book sections http://www.flickr.co m/photos/phonono/ 520421532/

22. Conference papers and other conference items

23. Reports, working and discussion papers

24. Grey literature [unpublished works] http://www.flickr.com /photos/western4uk/ 13779985/

25. Help with journal publishers’ policies www.sherpa.ac.uk/romeo/

26. Funders’ Policies www.sherpa.ac.uk/juliet You might have to find out about deposit policies if your research is externally funded

27. Comparing ‘green’ to ‘gold’ Gold Fully OA or Open option Cost Include costs in some funding applications Impact factor Green Make green via ORA or subject repository Publish in journal of choice No cost Immediate dissemination

28. Websites of interest DOAJ: Directory of Open Access Journals http://www.doaj.org/ SPARC: Advocating change in scholarly communications for the benefit of researchers and society SPARC: http://www.sparceurope.org/ Oxford Open (OUP’s stable of open access journals or journals with an open option) http://www.oxfordjournals.org/oxfordopen/ PLoS (Public Library of Science) a rapidly expanding science publisher using a fully open access model http://www.plos.org/

29. Exploratory Hands-on Check out rights Take a look the deposit policies of some of the journals you most frequently use Use either: www.sherpa.ac.uk/romeo Or search the journal website for author permission Check funding body policy (if appropriate) www.sherpa.ac.uk/juliet Questions Does the journal allow you to deposit a version of your work in ORA? Are there any restrictions or conditions? Are there any terms or phrases that are confusing? Can make use of your work as you would wish?

30. Part 3: How to deposit your research in ORA

31. Author self- archiving [Symplectic + batch upload] Deposit by your representative Mediated deposit (ORA)

32. Symplectic – ORA connector

33. Symplectic http://www.admin.ox.ac.uk/p ras/research/symplectic/

34. Bulk uploadsFaculty sources Other university repositories

35. Online form

36. New items Legacy items www.flickr.com/photos/desiitaly/2192939015/

37. Where to find help ORA Help & Info website www.bodleian.ox.ac.uk/ora ORA email ORA@bodleian.ox.ac.uk ORA Helpdesk 83860 Your subject librarian ORA Archive Assistant: Catherine Goudie catherine.goudie@bodleian.ox.ac.uk ORA Manager: Sally Rumsey sally.rumsey@bodleian.ox.ac.uk

38. Hands-on deposit Easy email If you can access your webmail: Send an email to ORA@bodleian.ox.ac.uk Ask that an item be deposited into ORA. Attach a copy of the file(s) – author final peer-reviewed copy if a journal article (PDF will be used by ORA staff if permitted) Online deposit Go to http://ora.ouls.ox.ac.uk/ Click on ‘Contribute’ Grant of licence Add data to mandatory boxes Add more data if you wish Attach the file Submit the files (it will be checked)

39. Questions and surgery