1. Welcome to Effective Time and Energy Management

2. What we will Cover What stops you using our time effectively
Key principles of time management
Matching tasks to energy levels
Tips for managing
Effective Delegation

3. What I would like to achieve?
Work less and produce more
Lower stress
Feel in control
Reach goals faster
Manage deadlines
Make time for areas important to me
Achieve what I’ve been putting off
Stop procrastination

4. Causes of Ineffectiveness:
SELF
OTHERS
Poor habits
Absenteeism
Underlying needs
Not doing job properly
Lack of know how
Interruptions
Procrastination
Deadlines

5. 8 Time Effectiveness Barriers
Lose creativity
Urgency addicted
Need distraction
Perfectionist
Preference focused
Victim mentality
Low responsibility
Lack of Clarity

6. Important vs Urgent I ACTIVITIES: Crises, pressing problems, deadline-
driven projects II
Exercise, long-range planning,
preparation, preventive
maintenance, relationship
building, personal growth
activities, some leisure
III
Interruptions, some
calls, some mail,
some reports, some
meetings IV
Trivia, busy work, some mail,
some calls, time wasters, some
pleasant activities
URGENT
NOT URGENT
IMPORTANT
NOT

7. Effectiveness vs Efficiency
Are you prioritising your schedule
(Efficient) OR
scheduling your priorities
(Effective)

8. Are you a Lark?
Do you jump out of bed at the crack of dawn, ready to go?
By 8.00 a.m. you are still going strong.
By midday, you’re in your stride.
By 4.00 p.m. you are wilting.
By 9.00 p.m. you are ready for bed.

9. Are you an Owl?
Do you find it hard to fully function before a.m.?
You hit your stride by 2.00 p.m.
By 8.00 p.m. you’re ready for another 4 hours of activity
By midnight or later, you are ready for bed

10. Checklist for Energy Management
Schedule day to maximise your peak energy hours
Take brief, but regular breaks away from your desk
Diffuse negative emotions
Reduce interruptions by performing high concentration tasks away from phones and
Every night, identify the most important challenge for the next act. Act on it immediately
Identify your “sweet spot” activities and find ways to do more of these
Live your core values
Source: Manage your Energy, Not Your Time – Harvard Business Review

11. Email Management Take action when you receive an email
Delete
Reply
Forward
Send a reminder/add to Calendar
Respect other’s inboxes
Organise your inbox
Actively manage subscriptions
Moderate your inbox exposure

12. Delegation NOT Dumping