1. Integrated Management Framework
PAS 99
Integrated Management Framework

2. Introduction What is PAS 99 Examples of Integrated Management Systems
Auditing IMS
Benefits & Barriers
What the Certification Bodies don’t mention

3. What is PAS 99 Specification issued by BSI
‘Recognised’ by Certification Bodies
Framework by which you can manage all elements of your business
ISO 9001
ISO 14001
OHSAS 18001
Sector Standards: ISO/TS 16949, ISO etc
Specialist Standards: Organic Food, Fair Trade, Lexel, Sarbanes Oxley

4. Principles of PAS 99 Based on ISO 14001 structure
PDCA Cycle to support systematic management
Risk Based Standard
Helps is you really know your processes!
Process identification with inputs & outputs are essential

5. Structure of PAS 99 6 common requirements: Policy Planning
Implementation & Operation
Performance Assessment
Improvement
Management Review

6. The Specification

7. Implementing PAS99
Practical Examples of Key Areas

8. Risk Based Approach
4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk
Quality: Preventive Action?
Automotive: FMEA
Food: HACCP
Medical Devices: Product Risk Assessment
Environmental: Aspects & Impacts
OH&S: Risk Assessment, HAZOP
Corporate Governance: Corporate Risk
Goal: Establish a common frame work to identify, evaluate
and control business risks of any type.

9. Legal & Other Requirements
4.3.2 Identification of legal & other requirements
Environmental: licences, waste, water, WEE etc
OH&S: HASAW, Manual Handling, PUWER, Consultation
Human Resource: Working time directive, equality, disability etc
Data Protection: Do you hold customer information?
Products: CE Marking, design requirements
Import/Export: Legal requirements, product specifics
Software: Are you licensed correctly?
Corporate Governance: New companies act & director liability
Goal: Legal compliance (and keep the Managing Director out
of court).

10. Achieving Compliance

11. System Linkages
Business Controls
Legislation
Risk Assessment

12. Documenting Working Procedures
4.4.1 Operational Control - for example machine
maintenance:
OH&S: Wear your PPE, Use the permit to work, isolate the machine
Product: Ensure machine is cleaned, set up for quality critical to quality parameters
Environmental: Don’t throw the oil down the drain etc.
Goal: One stop shop document for each process and task.

13. Core Systems
4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action
Control of documents & data
Control of records
Control of non conformities
CAPA
Goal: Common procedures for these systems and clear priority on CAPA for the business as a whole

14. Management Responsibilities
4.2: Policy, 4.3.4: Objectives, 4.7 Management Review
One policy
Common (non conflicting) objectives
One Management Review of the business
Goal: Common vision, goals and priorities for the business as a whole

15. IMS Audit 4.5.2: Internal Audit
Saves time
Must focus on processes (not system elements)
Use auditors & specialists to achieve competency
Carefully define the scope of the audit & criteria
Goal: Common vision, goals and priorities for the business as a whole

16. A Turtle Process Map Inputs What should we receive? Outputs
we deliver?
Process
How?
Instructions
Procedures
Methods
How Many?
Performance
Indicators
With What?
Equipment
Infrastructure
With Whom?
Training
Knowledge
Skill

17. Some Barriers to Integration
Perception:
Can a good Environmental/Quality/H&S Manager cut it running an IMS?
Fear:
Is this a cleaver way to ‘right size’ the organisation?
Too Hard:
Sound fantastic Mike but…
Lack of Control:
Nice try Mike but I’ve just spent the last 5 years trying to get everyone to follow the Q/E/H&S procedures – we need to maintain the focus not dilute it!

18. Implementing an IMS Write a policy for the IMS
Define the system – write a well structured manual to act as your ‘instruction book’
Make sure you have well developed process understanding
Install common system elements

19. Benefits of an IMS Encourages risk management across the business
Gives a competitive edge – more holistic approach to business management
Stakeholder satisfaction – systemic approach to risk, governance across the business
Common goals across the business
You should not integrate to save a few £££ on
Certifications costs!

20. What the Certification Bodies didn’t tell you!
Still need to be certified 3 times
(i.e. ISO 9001, ISO & OHSAS 18001)
Probably will not make any kind of cost saving
Not all auditors are multi skilled (you may get 2-3 auditors) – Are all auditors competent to audit your business?

21. So in conclusion PAS 99 – Simple framework to use
Genuinely drives a risk based approach to management
Simplifies systems
Can lead to internal savings
But…
Translate your system
Ensure common processes
Ensure correct competencies are sustained