1. Time management overview
Unit objectives
Identify the benefits of time management
Evaluate productivity
Identify goals and set priorities

2. Time management overview
Topic A: Principles of time management
Topic B: Productivity cycles
Topic C: Goals and priorities

3. Principles of time management
What we are able to accomplish
Breaking old habits
Enhance your work experience

4. Benefits of time management
Controls stress
Balances your life
Increases productivity
Identifies priorities
Accomplishes goals

5. A-1: Understanding the benefits of time
Activity
A-1: Understanding the benefits of time

6. Personality types Procrastinator Perpetually late Perfectionist
Easily distracted
Do-it-all

7. A-2: Identifying different personality types
Activity
A-2: Identifying different personality types

8. Self assessment Do I wait until the last minute to accomplish a task?
Do I often arrive late?
Do I re-work assignments more than twice?
Do I often switch between projects before completing them?
Do I have difficulty turning down requests?

9. A-3: Assessing yourself
Activity
A-3: Assessing yourself

10. Self assessment questions
Do you wait until the last minute to accomplish a task?
Do you often arrive late for work or meetings?
Do you work on an assignment more than twice?
Do you often shift from one project to another before completing the initial project?
Do you have difficulty turning down requests even when you do not have the time for them?

11. Time management overview
Topic A: Principles of time management
Topic B: Productivity cycles
Topic C: Goals and priorities

12. Productivity cycles
Periods of time when you feel your energy dips or rises
Vary from person to person
Morning person?
Night owl?
Recognize personal cycle and try to schedule tasks accordingly

13. Pricing your time
Annual salary  1.5 / working hours per year = cost per hour
Cost per hour / 60 = cost per minute

14. Activity
B-1: Pricing your time

15. Creating a time audit List daily tasks Set a deadline for each task
Record every task, noting interruptions
Note amount of time spent on each task
Evaluate amount of time spent on priority tasks

16. B-2: Creating a time audit
Activity
B-2: Creating a time audit

17. Pareto principle
80% of group value of activities is concentrated in 20% of activities
20% of priorities produce 80% of result
The first 20% of time spent on an activity produces 80% of the result
20% of your employees cause 80% of the problems

18. B-3: Using the Pareto principle
Activity
B-3: Using the Pareto principle

19. Time management overview
Topic A: Principles of time management
Topic B: Productivity cycles
Topic C: Goals and priorities

20. “To do” list To-do list should not be: Not-to-do list helps you:
A wish list
Overwhelming
Not-to-do list helps you:
Make smart choices about priorities
Delegate tasks

21. To-do list guidelines Do not include too many tasks Overestimate time
List the most important tasks first
Schedule the time for breaks
Schedule for long-range and short-range goals

22. Activity
C-1: Making a to-do list

23. Goals and objectives Goal Objective Focuses on how you spend your time
Builds your confidence
Increases productivity
Objective
Intermediate step that helps you accomplish the goal

24. Characteristics of goals
Must be specific
Must be challenging
Must be achievable
Must have a deadline

25. GOALS Generate goals on paper Organize daily activities
Align goals with company goals
Line up tasks according to priority
Stay focused

26. Activity
C-2: Identifying goals

27. Priorities Determine how to spend energy
Schedule days more effectively
Provide direction

28. Setting priorities List daily tasks
Ask yourself whether you want or need to accomplish certain tasks
Rank tasks in order of priority
Match your priorities with those of your organization
Schedule top ranked priorities during productivity cycles

29. C-3: Setting priorities
Activity
C-3: Setting priorities

30. Time management overview
Unit summary
Identified the benefits of time management and the relationship to personality types
Calculated the cost of your time and performed a time audit
Created to-do lists, identified goals, and set priorities