1. Course ILT Productivity Unit objectives Increase productivity by controlling interruptions and meetings Recognize and overcome factors that adversely affect productivity

2. Course ILT Productivity Topic A: Interruptions and meetings Topic B: Factors affecting productivity

3. Course ILT Control interruptions Interruptions from visitors Interruptions from co-workers

4. Course ILT Handling visitor interruptions Screen your visitors Meet the visitor outside the office Stand while speaking Set a time limit for the visit Develop a rescue signal

5. Course ILT Activity A-1: Minimizing interruptions from a visitor

6. Course ILT Handling co-worker interruptions Meet with colleagues regularly Agree on an office quiet time Go to your colleagues office Block interruptions Close your door Find a hideaway

7. Course ILT Activity A-2: Minimizing interruptions from a co-worker

8. Course ILT Running productive meetings 1.Invite only necessary attendees 2.Seek attendees input before scheduling the meeting 3.Create an agenda 4.Start the meeting on time 5.Cover the most important agenda item first 6.Control the discussion 7.End the meeting on time

9. Course ILT Activity A-3: Running productive meetings

10. Course ILT Being productive in meetings Control your time –Plan ahead if you need to leave early –Be on time Prepare for the meeting –Know the agenda –Bring necessary materials Stick to the agenda –Keep comments on the subject –Arrange in-depth discussions off-line

11. Course ILT Activity A-4: Attending productive meetings

12. Course ILT Productivity Topic A: Interruptions and meetings Topic B: Factors affecting productivity

13. Course ILT Factors affecting productivity Procrastination –Develop Do it now strategy Perfectionism –Delegate –Only rework twice Inability to say no Indecisiveness –What is the problem? –What are the choices? –Which is the better choice?

14. Course ILT Activity B-1: Discussing factors that affect productivity

15. Course ILT Productivity Unit summary Controlled interruptions and learned how to conduct productive meetings Identified procrastination, perfectionism, inability to say no, and indecisiveness as common factors that adversely affect productivity