1. Module 3: Identifying works and expressions LC RDA for Georgia Cataloging Summit Aug. 9-10, 2011

2. RDA for Georgia 9-10 August 2011 - Module 32 Identifying works & expressions Also called “naming the work” and “naming the expression” Same as AACR2 “main entry” if the manifestation contains that work/expression: Bibl. records: 100/110/111 + 240 100/110/111 + 245 130 245 Auth. records: 100/110/111 $a $t 130

3. RDA for Georgia 9-10 August 2011 - Module 33 Bibliographic or authority data? RDA does not prescribe if attributes about the work/expression and the access points are to be recorded as bibliographic data or authority data U.S.: most libraries for some time will name the work/expression by giving the access point in the bibliographic record –May or may not make authority records

4. RDA for Georgia 9-10 August 2011 - Module 34 Core elements to distinguish If elements are being recorded to distinguish one work from another or from the name of a person, family, or corporate body, RDA gives choices for recording the elements (RDA 0.6.4): –either as additions to the authorized access point representing the work -- most U.S. libraries –as separate elements only in authority records -- no –as both -- cataloger’s judgment or NACO policy even if not breaking conflict

5. RDA for Georgia 9-10 August 2011 - Module 35 Language and script Title for a work in the language and script in which it appears in the resource – RDA 5.4 –U.S.: in authorized and variant access points: apply the alternative to give a romanized form –For some languages (see LCPS 5.4), can also give variant access points (MARC 4XX) in original language/script in authority records Other attributes for a work or expression in RDA chapter 6 in language and script prescribed in instructions

6. RDA for Georgia 9-10 August 2011 - Module 36 Terminology Title of the work: “word, character, or group of words and/or characters by which a work is known” Preferred title for the work: –For current implementations = the form of title used when constructing the authorized access point Variant title for the work: –For current implementations = the form of title used when constructing a variant access point (aka “see references”)

7. RDA for Georgia 9-10 August 2011 - Module 37 Sources of information Sources for preferred title for work (RDA 6.2.2.2): –For a work created after 1500: from resources embodying the work or reference sources -- looking for the most common form of the title (process usually results in using the title proper of the first manifestation received) –For a work created before 1501: from modern reference sources

8. RDA for Georgia 9-10 August 2011 - Module 38 Sources of information If the evidence of modern reference sources is inconclusive for a work created before 1501, use (in this order of preference): a) modern editions b) early editions c) manuscript copies All other elements for works and expressions: any source

9. RDA for Georgia 9-10 August 2011 - Module 39 Works: Authorized access points RDA 6.27.1-RDA 6.27.1.8: how to put together the elements to construct an authorized point [with links back to specific elements] –Preferred title is the basis –Authorized access point for the creator preceding the preferred title as applicable –Additions to the preferred title as instructed under 6.27.1.9 (no priority order)

10. RDA for Georgia 9-10 August 2011 - Module 310 Additions to the preferred title (per RDA 6.27.1.9) 6.3: form of work * 6.4: date of the work * 6.5: place of origin of the work * and/or 6.6: another distinguishing characteristic of the work * * = if need to distinguish

11. RDA for Georgia 9-10 August 2011 - Module 311 Preferred title for the work General instructions in RDA 6.2.1 Specific instructions: –parts (RDA 6.2.2) –compilations (RDA 6.2.2) –some musical works (RDA 6.14.2) –some legal works (RDA 6.19.2) –some religious works (RDA 6.23.2) –some official communications (RDA 6.26.2)

12. RDA for Georgia 9-10 August 2011 - Module 312 Simultaneous publication: different titles in same language Choose the preferred title based on title of the resource first received (not the resource published in the home country) U.K. volume received first: Walking in Britain U.S. volume received later: Day walks in Britain Preferred title = Walking in Britain

13. RDA for Georgia 9-10 August 2011 - Module 313 Simultaneous publication: different titles/languages No longer a priority order of languages – use title in resource first received Serial published simultaneously in German and English versions German-language version received first English-language version received later Preferred title = title from German-language version

14. RDA for Georgia 9-10 August 2011 - Module 314 Preferred titles: parts of the Bible (RDA 6.23.2.9) Refer to the Old and New Testaments by their spelled-out forms (not “O.T.” and “N.T.”) Omit the name of the testament in the preferred title for individual books or groups of books

15. RDA for Georgia 9-10 August 2011 - Module 315 Bible examples 130 $a Bible. $p New Testament not 130 $a Bible. $p N.T. 130 $a Bible. $p Genesis not 130 $a Bible. $p O.T. $p Genesis 130 $a Bible. $p Gospels not 130 $a Bible. $p N.T. $p Gospels

16. RDA for Georgia 9-10 August 2011 - Module 316 Responsible entity related to work (i.e., Creator) RDA 0.6.3 and RDA 6.27.1: when creating the authorized access point for the work, precede the preferred title for the work, if appropriate, by the authorized access point representing the person, family, or corporate body responsible for the intellectual or artistic content of the work

17. RDA for Georgia 9-10 August 2011 - Module 317 Chapter 19: entity responsible for a work Sources (RDA 19.1.1): –Preferred sources of information (RDA 2.2.2) –Other statements appearing prominently in the resource –Information appearing only in the content –Other sources

18. RDA for Georgia 9-10 August 2011 - Module 318 Creator (RDA 19.2) Creator = “person, family, or corporate body responsible for the creation of a work” –If more than one, only the creator having principal responsibility named first in resource is required –If more than one and principal responsibility not indicated, only the first-named creator is required Change from AACR2: no “rule of three” in RDA to name the work by its preferred title when there are more than three creators

19. RDA for Georgia 9-10 August 2011 - Module 319 Collaborative works For collaborative works, the creators may perform the same or different roles (RDA 19.2.1) –Choosing the first-named creator to name the work may mean that the result is not the same as applying the AACR2 rule due to the order of names on the source –Some exceptions not to use the first-named creator: moving image resources (named by preferred title); some resources involving both persons and corporate bodies; most serials (per LCPS)

20. RDA for Georgia 9-10 August 2011 - Module 320 Example: creators with principal responsibility 100 $a Sweet, Martha. 245 $a Georgia history / $c by Martha Sweet and Linda Bruce with contributions by Gus Peterson and Marilee James. *700 $a Bruce, Linda. *700 $a Peterson, Gus. *700 $a James, Marilee. * number of access points for other creators: cataloger judgment

21. RDA for Georgia 9-10 August 2011 - Module 321 Example: creators with no principal responsibility indicated 100 $a Brown, Susan. 245 $a Architecture / $c by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson. *700 $a Carlson, Melanie. *700 $a Lindell, Stephen. *700 $a Ott, Kevin. *700 $a Wilson, Janet. * number of access points for other creators: cataloger judgment AACR2 record: no 1XX field

22. RDA for Georgia 9-10 August 2011 - Module 322 Corporate body as creator Categories of works given in RDA 19.2.1.1 (similar to AACR2 21.1B2) -- not roles of bodies Includes government and religious officials for some categories of works Corporate body takes precedence over a first-named person or family as creator

23. RDA for Georgia 9-10 August 2011 - Module 323 Compilation of works RDA: do not name the compilation by the first work in the compilation as AACR2 does in some situations, because doing so misidentifies the compilation (a work of works) Can give authorized access points for each work/expression If no collective title, alternative to devise a title proper (cataloger’s judgment)

24. RDA for Georgia 9-10 August 2011 - Module 324 Preferred title for compilations of one person, family, corporate body RDA 6.2.2.10 Categories: –Complete works = use “Works” –Complete works in a single form = use term chosen by cataloger –Other compilations of two or more works in same form or different forms = give preferred title for each work but...

25. RDA for Georgia 9-10 August 2011 - Module 325 Alternative: “Other compilations” Instead of or in addition to giving the preferred title for each work, use a conventional collective title, e.g.,: –Works. Selections –Posters. Selections –Orchestra music. Selections For music conventional collective titles, see RDA 6.14.2.8; for law, see RDA 6.19.2.5

26. RDA for Georgia 9-10 August 2011 - Module 326 Compilation: 2 works, same creator AACR2 (uses 1st work; misidentifies compilation): 100 1# $a Miller, Arthur, $d 1915-2005 240 10 $a Archbishop’s ceiling 245 10 $a Two plays / $c Arthur Miller. 505 0# $a The Archbishop’s ceiling -- The American clock. 700 12 $a Miller, Arthur, $d 1915-2005. $t American clock.

27. RDA for Georgia 9-10 August 2011 - Module 327 Compilation: 2 works, same creator RDA with alternative for conventional collective title: 100 1# $a Miller, Arthur, $d 1915-2005 240 10 $a Plays. $k Selections 245 10 $a Two plays / $c Arthur Miller. 505 0# $a The Archbishop’s ceiling -- The American clock. 700 12 $a Miller, Arthur, $d 1915-2005. $t Archbishop’s ceiling. *700 12 $a Miller, Arthur, $d 1915-2005. $t American clock. * Not a core requirement but helpful to the user.

28. RDA for Georgia 9-10 August 2011 - Module 328 Compilation of works by different creators and no collective title AACR2 (uses 1st work; misidentifies compilation): 100 1# $a Polk, Sharon. 240 10 $a Community band concerts 245 10 $a Community band concerts / $c Sharon Polk. Fall harvest festivals / Terri Swanson. 700 12 $a Swanson, Terri. $t Fall harvest festivals.

29. RDA for Georgia 9-10 August 2011 - Module 329 Compilation of works by different creators RDA without alternative for devised title: 245 00 $a Community band concerts / $c Sharon Polk. Fall harvest festivals / Terri Swanson. 700 12 $a Polk, Sharon. $t Community band concerts. *700 12 $a Swanson, Terri. $t Fall harvest festivals. * This access point is not a core requirement.

30. RDA for Georgia 9-10 August 2011 - Module 330 Form of work (RDA 6.3) Scope = class or genre to which a work belongs -- no controlled vocabulary Core if needed to differentiate a work Access point: added in parentheses to preferred title for the work (subfielding will vary) 130 0# $a Ocean’s eleven (Motion picture)

31. RDA for Georgia 9-10 August 2011 - Module 331 Date of work (RDA 6.4) Scope = “earliest date associated with a work” –Date work was created, first published, or released Core if needed to differentiate a work Access point: added to preferred title for the work (subfielding will vary) 130 0# $a Ocean’s eleven (Motion picture : 2001) 110 2# $a Connecticut Commission on Children. $t Annual report (2005)

32. RDA for Georgia 9-10 August 2011 - Module 332 Place of origin of the work (RDA 6.5) Scope = “country or other territorial jurisdiction from which a work originated” (includes local place) In authorized access point form (RDA ch. 16) Core if needed to differentiate a work Access point: added to preferred title for the work (subfielding will vary) 130 0# $a Advocate (Boise, Idaho)

33. RDA for Georgia 9-10 August 2011 - Module 333 Other distinguishing characteristic of the work (RDA 6.6) Scope = “a characteristic other than form of work, date of work, or place of origin of the work that serves to differentiate a work from another work or from the name of a person, family, or corporate body” Core if needed to differentiate … Access point: added to the preferred title for the work (subfielding will vary) 130 #0 $a Research paper (JJ Society)

34. RDA for Georgia 9-10 August 2011 - Module 334 History of the work (RDA 6.7) Scope = “information pertaining to the history of a work” Not in authorized access point; most likely to be in authority record but could be in bibliographic record

35. RDA for Georgia 9-10 August 2011 - Module 335 Core elements for musical works More flexibility and expanded scope: –Medium of performance (RDA 6.15) –Numeric designation of a musical work (RDA 6.16) –Key (RDA 6.17)

36. RDA for Georgia 9-10 August 2011 - Module 336 Elements for expressions Reminder: work is expressed through language, sound, movement, etc. and includes performances

37. RDA for Georgia 9-10 August 2011 - Module 337 Title of an expression? No! -- A separate form of title doesn’t exist in the FRAD model Instead (don’t worry!), build the access point for an expression by adding identifying attributes to the access point for the work (RDA 5.5/5.6)

38. RDA for Georgia 9-10 August 2011 - Module 338 Expressions: Authorized access points RDA 6.27.3: how to put together the elements to construct an authorized point [with links back to specific elements] –Authorized access point for the work is the basis –Additions to the authorized access point for the work (no priority order)

39. RDA for Georgia 9-10 August 2011 - Module 339 Additions to the authorized access point for the work 6.9: content type * 6.10: date of the expression * 6.11: language of the expression * and/or 6.12: another distinguishing characteristic of the expression * * = if need to distinguish

40. RDA for Georgia 9-10 August 2011 - Module 340 Content type (RDA 6.9) Scope = “fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived...” Controlled vocabulary in RDA 6.9.1.3 Access point: in subfield $h 130 $a ____________ (Spoken word) [For the audiobook of a printed text]

41. RDA for Georgia 9-10 August 2011 - Module 341 Date of expression (RDA 6.10) Scope = “earliest date associated with an expression” –May use date of the earliest manifestation embodying the expression Core if needed to differentiate an expression of a work from another expression of the same work Access point: in subfield $f 100 1# $a Wilde, Oscar, $d 1854-1900. $t Works. $f 2000

42. RDA for Georgia 9-10 August 2011 - Module 342 Language of expression (RDA 6.11) Scope = “language in which a work is expressed” Use term(s) from the MARC 21 list of languages Access point: subfield $l (not repeatable)

43. RDA for Georgia 9-10 August 2011 - Module 343 Language of expression Careful: distinguish between –a resource with one expression in more than one language; –a resource with two or more expressions of the same work, each in different language(s)

44. RDA for Georgia 9-10 August 2011 - Module 344 Resource with one expression *041 1# $a eng $h fre 100 1# $a Brunhoff, Jean de, $d 1899-1937. 240 10 $a Babar en famille. $l English 245 10 $a Babar and his children. *546 ## $a English translation of the author’s original French work. * MARC fields 041 and 546 are Language of the content (RDA 7.12 -- see module 2).

45. RDA for Georgia 9-10 August 2011 - Module 345 No longer using “Polyglot” Term does not help user search and identify specific languages; so: –If separate expressions, name each expression in separate authorized access points –If multiple languages in one expression, list each language (not “Polyglot”) if creating an authorized access point

46. RDA for Georgia 9-10 August 2011 - Module 346 Multiple languages in one expression Example: a book of conference proceedings with each paper in one of four languages: English, French, German, and Spanish –But, may choose to continue current LC/U.S. practice not to include subfield $l unless resource is a translation –Give languages of content in MARC 041 240 $a Proceedings. $l English, French, German, & Spanish

47. RDA for Georgia 9-10 August 2011 - Module 347 Multiple language expressions 245 00 $a Antigo Testamento Poliglota : $b Hebraico, Grego, Português, Inglês. 546 ## $a Text in Greek, Hebrew, Portuguese, and English in columns on facing pages. *730 02 $a Bible. $p Old Testament. $l Hebrew … 730 02 $a Bible. $p Old Testament. $l Greek … 730 02 $a Bible. $p Old Testament. $l Portuguese … 730 02 $a Bible. $p Old Testament. $l English … [AACR2: 130 0# $a Bible. $p O.T $l Polyglot …] * Only the first 730 is required; others: cataloger’s judgment.

48. RDA for Georgia 9-10 August 2011 - Module 348 Compilation: different expressions of the same work AACR2: original + Spanish translation in same resource: 041 1# $a eng $a spa $h eng 100 1# $a Macken, JoAnn Early, $d 1953- 240 10 $a Mail carrier. $l Spanish & English 245 10 $a Mail carrier = $b El cartero / $c JoAnn Early Macken. 246 31 $a Cartero 546 ## $a English and Spanish.

49. RDA for Georgia 9-10 August 2011 - Module 349 Compilation: different expressions of the same work RDA: 041 1# $a eng $a spa $h eng 100 1# $a Macken, JoAnn Early, $d 1953- 245 10 $a Mail carrier = $b El cartero / $c JoAnn Early Macken. 246 31 $a Cartero 546 ## $a English and Spanish. 700 12 $a Macken, JoAnn Early, $d 1953- $t Mail carrier. $l English. *700 12 $a Macken, JoAnn Early, $d 1953- $t Mail carrier. $l Spanish. * Not a core requirement but helpful to the user.

50. RDA for Georgia 9-10 August 2011 - Module 350 Other distinguishing characteristic of the expression (RDA 6.12) Scope = “a characteristic other than content type, language of expression, or date of expression that serves to differentiate an expression from another expression of the same work” General instruction: RDA 6.12 –Musical works (RDA 6.18) –Religious works (RDA 6.23) –Selections/excerpts from a larger work (RDA 6.12.1.4)

51. RDA for Georgia 9-10 August 2011 - Module 351 Other distinguishing characteristic of the expression Core if needed to differentiate an expression of a work from another expression of the same work Access point: added to the authorized access point for the work Some characteristics have their own subfields in access point: –subfield $k for “Selections” –subfield $o for musical works (e.g., “arranged”) –subfield $s for versions of the Bible, etc.

52. RDA for Georgia 9-10 August 2011 - Module 352 Other distinguishing... expression 130 #0 $a Nutcracker (Choreographic work : Baryshnikov) 100 1# $a Dickens, Charles, $d 1812-1870. 240 10 $a Oliver Twist. $k Selections 130 #0 $a Bible. $l English. $s Authorized. $f 2004 100 1# $a Schubert, Franz, $d 1797-1828. 240 10 $a Songs, $k Selections; $o arranged

53. RDA for Georgia 9-10 August 2011 - Module 353 Variant access points for works and expressions (RDA 6.27.4) In authority records per library policy or cataloger judgment – if important for user to find or identify May be based on a variant title May be just a preferred title if authorized access point is a name/preferred title or vice versa

54. RDA for Georgia 9-10 August 2011 - Module 354 Examples: variant access points 130 $a Series on accounting practices 410 $a National Accounting Society. $t Series on accounting practices 130 $a Traditional music from Thailand 430 $a Thailand’s traditional music 100 $a Lindgren, Astrid, $d 1907-2002. $t Pippi Långstrump. $l English 400 $a Lindgren, Astrid, $d 1907-2002. $t Pippi Longstocking

55. RDA for Georgia 9-10 August 2011 - Module 355 Other changes from AACR2 1) Can give language of expression for a motion picture with subtitles (RDA 6.11.1.4) 2) Don’t abbreviate months used in preferred titles for treaties (no abbreviations for months in appendix B) 3) When using the name of a translator to identify a version of the Bible and there are more than two, use “and others” rather than “et al.” (RDA 6.25.1.4)

56. RDA for Georgia 9-10 August 2011 - Module 356 Other changes from AACR2 4) A theological creed, confession of faith, etc., does not need to be accepted by one or more denominational bodies (RDA 6.30.1.4) 5) Possible to have a person as creator for some sacred scriptures (RDA 6.30.1.2) 6) Use “manuscript” rather than abbreviation “ms.” (RDA 6.30.4)

57. RDA for Georgia 9-10 August 2011 - Module 357 Other changes from AACR2 7) No limit on number of authorized access points for collections of works by different persons, families, or corporate bodies 8) Librettos now are acknowledged as texts, not musical works; Variant access point in the name authority record for librettos: authorized access point for the musical work plus Libretto, Text, etc. (RDA 6.27.4.2)

58. RDA for Georgia 9-10 August 2011 - Module 358 Other changes from AACR2 9)Performer(s) can be creator(s) if performances of musical works involved “substantial creative responsibility for adaptation, improvisation, etc.” 10) Variant access point in name authority records for cadenzas: authorized access point for the related work plus Cadenza (RDA 6.28.4.2)

59. RDA for Georgia 9-10 August 2011 - Module 359 Other changes from AACR2 11) Not abbreviating “arranged,” accompaniment,” and “unaccompanied” when added to access point for musical works 12) Generally, for treaties, the first-named signatory is used when creating the authorized access point for the treaty regardless of the number of signatories (no more “rule of 3”); the choice also is no longer based on English alphabetic order of the authorized access point for the signatory.

60. RDA for Georgia 9-10 August 2011 - Module 360 Reminders: authorized access points 6.27: Constructing access points to represent works and expressions 6.28:... musical works and expressions 6.29:... legal works and expressions 6.30:... religious works and expressions 6.31:... official communications Cataloger’s judgment about including appendix I relationship designators for creators (RDA 19.2) in subfield $e in access points in bibliographic records – not in access points in authority records

61. RDA for Georgia 9-10 August 2011 - Module 361 Creators: relationship designators (appendix I.2) 100 1# $a Mankell, Henning, $d 1948- $e author. 100 1# $a Glass, Philip, $e composer. 100 1# $a Dali, Salvador, $d 1904-1989, $e artist. 110 1# $a Virginia, $e enacting jurisdiction.

62. RDA for Georgia 9-10 August 2011 - Module 362 MARC changes for RDA authority records Two clues that the authority record is an RDA record: –008/10: value “z” (Other) –040 $a ___ $b ___ $c ___ $e rda Examples of RDA authority records for works and expressions in separate handout

63. RDA for Georgia 9-10 August 2011 - Module 363 New fields in MARC 21 authority format 046: Special coded dates $k: Beginning or single date created $l: Ending date created 370: Associated place $g: Place of origin of work Cataloger’s judgment or library policy to include any of these separate fields in authority records

64. RDA for Georgia 9-10 August 2011 - Module 364 More new authority fields 380: Form of work 381: Other distinguishing characteristics of work or expression 382: Medium of performance 383: Numeric designation of a musical work 384: Key

65. RDA for Georgia 9-10 August 2011 - Module 365 More information on new fields in the MARC 21 authority format PCC interim practice on new fields: http://www.loc.gov/catdir/pcc/RDA%20in%2 0NARs-SARs_PCC.pdf Examples folder for authority records on PSD site LC Network Development and MARC Standards Office site: http://www.loc.gov/marc/authority/ecadhome.html

66. RDA for Georgia 9-10 August 2011 - Module 366 Back to the exercises! Exercise #4 -- use slides 20-21 Exercise #5 -- use slides 10 & 39