1. Time Management Tool #7

2. Bad news! You cant change time! More time would not help! The tyranny of the urgent A problem of priorities

3. A. Set Your Priorities

4. Two factors define an activity: Urgent and Important Urgency: Urgent activities require immediate attention (they act on you) Importance: Important activities require initiative or proactivity (you must act on them) Two factors define an activity: Urgent and Important Urgency: Urgent activities require immediate attention (they act on you) Importance: Important activities require initiative or proactivity (you must act on them)

5. What one thing can I do on a regular basis that will make a great difference in my life? It is an Important Activity!!!

6. B. Define Your Mission

7. Personal Mission Statement 1. What do you want to be? Lifetime Noun 2. How can you become this? Impact Verbs 3. Who do you want to impact? People Groups 4. Why do you want to live this life? End Product 1. What do you want to be? Lifetime Noun 2. How can you become this? Impact Verbs 3. Who do you want to impact? People Groups 4. Why do you want to live this life? End Product

8. verbs of impact lifetime noun end-product of impact people groups to impact Personal Mission Statement

9. C. Plan Your Week

10. (1) Review your Mission C. Plan Your Week

11. Fill in your Mission

12. (1) Review your Mission (2) Identify your Roles (1) Review your Mission (2) Identify your Roles C. Plan Your Week

13. Fill in your Roles

14. (1) Review your Mission (2) Identify your Roles (3) Create your Goals (1) Review your Mission (2) Identify your Roles (3) Create your Goals C. Plan Your Week

15. Fill in your Goals

16. (1) Review your Mission (2) Identify your Roles (3) Create your Goals (4) Schedule your Activities (1) Review your Mission (2) Identify your Roles (3) Create your Goals (4) Schedule your Activities C. Plan Your Week

17. Schedule your Activities

18. (1) Review your Mission (2) Identify your Roles (3) Create your Goals (4) Schedule your Activities (5) Adapt your Schedule (1) Review your Mission (2) Identify your Roles (3) Create your Goals (4) Schedule your Activities (5) Adapt your Schedule C. Plan Your Week

19. Focus on your Priorities: Preview your day Prioritise your activities Reschedule your activities

20. (1) Review your Mission (2) Identify your Roles (3) Create your Goals (4) Schedule your Activities (5) Adapt your Schedule (6) Evaluate your Progress (1) Review your Mission (2) Identify your Roles (3) Create your Goals (4) Schedule your Activities (5) Adapt your Schedule (6) Evaluate your Progress C. Plan Your Week

21. Weekly Evaluation: What goals did I achieve? What goals did I not reach? What kept me from reaching them? What challenges did I encounter? Did I protect my priorities? How much time spent in each quadrant? What can I learn from this week? Monthly Evaluation: What patterns of success/failure? Am I setting realistic/challenging goals? Am I creating unrealistic expectations? If so, can I modify my expectations?

24. The Workflow Process: 1.Collect – Out your head into a trusted system 2.Process – What is it? Is it Actionable? If No: Trash, Incubate or File If Yes: Do it, Delegate it, Defer it 3.Organise – what is collected and processed: Project, Calendar, Next Action, Waiting for, Reference Material, Someday/maybe, 4. Review – look at lists, do a weekly review 5.Do – Decide what to do at any point in time