1. Pre-travel period Gatis Blunavs 2009 Tour operations Topic #4

2. 1. Pre-travel meeting 2. Tour documentation for Tour Manager Gatis Blunavs

3. Pre-travel meeting Timing: Participants: Place: Agenda: –Introduction of Personell –Coach, departure info –Tourist placement in Coach –Passport copies –Travel document check (Minors) –Info about audio / video

4. Tour documentation for Tour Manager Calculation Contract with tourist Tour programme (part of contract) Group list Insurance list Coach placement list Copies of Passports Cash handling document

5. Planned expenses SummaryReal expenses Difference Fuel700 LVL Parking200 EUR Accom.370 LVL Milano 200 EUR (Roma) T.Manager fees TOTAL : breaked by currencies Signature.........

6. Xeroxed copies –Confirmation of Payment –Confirmation of Booking –(in case of need - our E-mail printouts also) –Vauchers –Rooming Lists* –Insurance instructions (if any) –Contract with Coach company Tour documentation 2

7. Hand-out information etc. sheets Hand-out info –Tour route map –City plans –Phrase sheets –Useful info –Insurance (client) cards –Company advertising materials

8. Guidebooks Tourist Monthlies / Weeklies Agents Manuals Internet –Image brochures –Coffee table editions Info sources