2. Minnesota State Arts Board 2015 Arts Learning Information session 1 Program officer: Connie skildum Constance.skildum@arts.state.mn.us (651) 215-1617 (800) 866-2787

3. Arts Tour Minnesota purpose For projects that help lifelong learners acquire knowledge, understanding, and skills in the arts. Projects must provide participatory learning and engage learners with skilled teaching artists and high quality artistic experiences. 2 Purpose

4. Program Outcomes The goal of the Arts Learning program is that Minnesotans of all ages participate in arts learning and develop their creativity. Proposed projects must address at least one of the following program outcomes: The quantity and types of arts learning opportunities in the state, and the organizations or venues that offer them increases. Arts learning opportunities are more accessible to Minnesotans because barriers to participation have been identified and mitigated. More Minnesotans are engaged in arts learning opportunities. 3

5. Grant amount Minimum - $5,000 Maximum - $150,000 Match requirement - 90% Arts Board / regional arts council 10% applicant match Expense –Total project cash expenses$80,000 Revenue –Combined RAC/Arts Board 72,000 (90%) –Other cash required 8,000 (10%) –Total project cash $80,000 (100%) 4

6. Use of grant funds Allowed (partial list) To create and execute and/or expand arts learning programming; For residencies in K-12 schools, summer intensives, and after- school programs; For projects that engage arts learners over an extended period of time to increase their proficiency in and understanding of an arts discipline, genre, or form; To make arts learning opportunities accessible to Minnesotans in community venues; To support one-time, multiple, or ongoing learning activities;

7. Use of grant funds Not allowed (partial list) 1.Activities in which artists are required to pay excessive fees in order to exhibit or perform; 2.Payment of debts incurred before the grant activities begin; 3.Activities that are essentially for the religious socialization of the participants or audience; 4.Activities in primary or secondary level parochial schools; 5.Activities that attempt to influence any state or federal legislation or appropriation;

8. Who can apply? Eligible organizational applicants must be one of the following: A 501(c)(3) tax-exempt organization; A public agency such as a unit of local, state, or tribal government; or An informal, unincorporated group that has a formal written agreement with a Minnesota 501(c)(3) tax-exempt fiscal agent; AND must meet all of the following conditions as of the application deadline: Be located and operating within the state of Minnesota; Employ at least one paid individual, in a contract or salaried position, to provide administrative and/or artistic oversight of the project. 7

9. Review criteria 1.Quality of the arts experience 2.Commitment to and from the community 3.Project administration 4.Evaluation and assessment 8

10. New for FY 2015 Match requirement Financial records and reconciliation 9

11. WebGrants grants management system All applicants are required to use the WebGrants system to apply: www.arts.state.mn.us. www.arts.state.mn.us Registration is required of all applicants before beginning an application. A form called the Eligibility Questionnaire is part of the application. It should be completed first, and will indicate whether an applicant meets the basic requirements of this program. If eligible, the applicant may then go on to complete the full application. 10

12. Application components Fiscal year 2015 application forms –Fill out in WebGrants Financial documentation –Attach to WebGrants application Artist qualification materials –Attach to WebGrants application and upload videos to Vimeo Fiscal agent information –If using a fiscal agent, attach these materials in WebGrants 11

13. How to start an application Log into WebGrants Select: Funding opportunities Select: FY 2015 Arts Learning Select: Start a new application

14. General information form Primary contact Additional contacts Project title Organization (official applicant name) 13

15. Project outcomes form Organizational information Project dates Contact hours 14

16. Project outcomes form (continued) Publicity statement Applicant project outcomes Outcome evaluation Arts Board program outcomes 15

17. Artist and participant estimate form Artists, audience, broadcast, and electronic audience 16

18. Narrative form Applicant background Project description Review criteria 17

19. Addressing the review criteria 1.Quality of the arts experience 2.Commitment to and from the community 3.Project administration 4.Evaluation and assessment

20. Financial information form Project revenue Request from $5,000 - $150,000 Applicant cash or other income Round expenses up to the next $100 Income must equal expenses All in-kind revenue needs to be assigned a dollar value 19

21. Financial information form Project expenses Artist compensation Promotion and marketing Planning and evaluation Equipment (must be less than $5,000 in total) Administration 20

22. Financial support materials form Submit one of the following based on the organization’s total revenue. 21 Applicant FY 2012 annual revenueFY 2012 Financial document to submit $750,000 and aboveCertified audit for fiscal year 2012 $50,000 – $749,999IRS form 990 or 990-EZ for fiscal year 2012 or certified audit if available Less than $50,000Board approved financial statements or the equivalent for fiscal year 2012 Organizations that did not exist or had no financial activity in fiscal year 2012. (These organizations may only request the minimum grant amount of $5,000.) Board approved financial statements or the equivalent for the next available completed fiscal year. If the organization is exempt from taxation under section 501(c)(3) of the Internal Revenue Service Code, attach a copy of the IRS 501(c)(3) letter of determination

23. Collaborator list form Collaborators - List individuals, organizations, or venues. 22

24. Artist qualification form(s) Every applicant, must provide a complete set of materials for the first one - five teaching artists involved in the project. Materials required for each teaching artist (up to 5 artists) include: Artist resume work samples work sample description Lesson plan or lesson video and description 23

25. Work samples Submit a separate teaching artist qualification form for each artist or arts group (up to five). All work samples will be submitted electronically only. Work samples will not be accepted by mail or in person delivery. Videos must be uploaded to www.vimeo.com. Vimeo is a professional video sharing Web site that allows users to upload videos for private or public viewing. 24

26. Project information form Artistic discipline(s) Project characteristics Project descriptors Educational activities 25

27. Demographic information form Applicant type Gender Ethnicity Other characteristics Permanent resident alien 26

28. Fiscal agent information form Fiscal agent - Informal groups that do not have 501(c)(3) tax-exempt status must apply with a fiscal agent 27

29. Certifications and signatures Certification statements Electronic signature 28

30. FY 2015 Arts Learning Application deadline:April 25, 2014 Panel reviews: July15 -16, 2014August 6-7, 2014 July 22-23, 2014August 6-7, 2014 July 19-30, 2014 August 13-14, 2014 Board approval: September 2014 Project dates: November 1, 2014 – October 31, 2015 29

31. Tips Review proposals previously submitted. Read instructions thoroughly; contact the program officer with questions. Relate your answers to the review criteria. Prepare work samples early and test them for functionality. Ask someone unfamiliar with your project to read the proposal for clarity and understanding. 30

32. For questions or help For questions about the content of the application forms or narrative, please contact: Connie Skildum, program officer Constance.skildum@arts.state.mn.us.....................................(651) 215 -1617 For questions about financial forms or required financial documents, please contact: Dave White, director, finance and grants administration david.white@arts.state.mn.us.................................................(651) 215-1622 For questions about the technical aspects of the application forms, or questions about electronic submission, please e-mail the Arts Board at: apply@arts.state.mn.us Tom Miller, project manager......................................................... (651) 215-1611 31