1. Rev.DescriptionAuthorDate 0.0First draftDavid Stone14/07/10 0.1ReviewPhil Walker Magi Nwoli Tony Heap Vanessa Kaliapermall 15/07/10 1.0FinalDavid Stone18/07/10 2.0Moved broadcast function slide to management function section David Stone20/07/10 Document Management

2. Information Governance Toolkit (IGT): Changes in v8

3. Housekeeping Fire alarms Exit routes and assembly point Toilets Mobile phones Smoking areas Refreshments Questions

4. Agenda 1.Welcome 2.Role of IGT 3.Registration and log-in 4.Navigation 5.Completing the assessment 6.Supporting working practice 7.Reporting 8.Resources 9.Q&A

5. Introductions Training provided by Department of Health contracted provider: David Stone Head of Information Governance Apira Limited

6. ROLE OF IGT

7. Key facts

8. Why is IGT important? IGT is owned by the Department of Health. The results are shared with the NIGB, the Care Quality Commission, the Audit Commission and Monitor Supports delivery of assurance to the SIRO, Accountable Officer and Trust Board Supports the SIRO in delivering Enterprise Level Change It is mandated for NHS bodies It provides a structure for assurance by Contractors of Services Providers Patient care often depends upon good information governance practice in relation to information quality and records management as do many other NHS programmes Is essential to deliver the Government’s vision on patient control of records

9. Key policy areas Patient safety: –Risk management –Records management –Records audit –NHS Number Organisation performance: –Legal compliance –CQC registration –CQC/Monitor licensing –Operating Framework Patient control: –Data Protection rights –Access controls –Patient information –Pseudonymisation Commissioning/Service Management: –Clinical coding –Payment by Results –Freedom of Information Act –Corporate Records

10. Key stakeholders By role: –Trust Board –Senior Information Risk Owner –Caldicott Guardian –Information Asset Owners –Information Asset Administrators –All staff! By function: –Risk management –Records Management –Legal services –IT –Human Resources –Estates –PALS

11. Information Risk Requires senior engagement and consideration of: –Integrated information risk management –Identification and control of valuable organisational assets –Distributed ownership of activities that generate evidence in key areas –Ensures key risk areas are not overlooked but are thoroughly addressed

12. IGT security and accessibility Security has been tested by third party independent assessment to industry standards, including penetration testing Accessibility for different user types has been assessed to industry best practice standards Cross-browser support (IE6, IE7, IE8, Firefox, Chrome) IGT support team contactable via national Exeter Helpdesk

13. REGISTRATION AND LOG-IN

14. Home page

15. Registration step 1

16. Registration step 2

17. Registration step 3a

19. Registration step 3b

20. Registration step 4

21. Registration step 5

22. Registration step 6

23. Registration step 7

24. Forgotten password

25. NAVIGATION

26. Navigation

27. Help!

28. “About” ‘Dictionary’ definitions: –What is Information Governance? –What is the IG Toolkit? –What are the information governance requirements? –What is the purpose of the information governance assessment? –Who has to carry out an information governance assessment? –When does the information governance assessment have to be done?

29. COMPLETING THE ASSESSMENT

30. Landing page

31. Current and Past Assessments

32. Assessment overview

33. Requirement

34. Requirement overview

35. Guidance

36. Knowledge Base Resources

37. Training

38. Requirement Origins

39. Changes

40. Attainment levels

41. Detailed requirements

42. Uploading evidence

43. Selecting files

44. Confirming selection

45. Manual confirmation

46. Linking evidence

47. Adding evidence

48. Automatic incremental scoring

49. Progress overview

50. Achieving level 2

51. Submitting baseline

52. Approval

53. Confirmation

54. Submission

55. SUPPORTING WORKING PRACTICE

56. User Admin

59. User details admin

60. Organisation details

61. User Admin

62. Assigning ownership

63. Assigning requirement owner

64. Requirement owner assigned

65. Managing requirements

66. Action added

67. Performance Management

68. Improvement plan admin

69. Improvement plan and evidence report

71. REPORTING

72. Report options

73. Assessment report

74. Performance Progress Report

75. RESOURCES

76. Reports

77. PDF version

78. Working off line

79. Q&A