1. Test Operations Management System
TOMS

2. Lauren Hebert – ETS, Program Director
Presenters
Lauren Hebert – ETS, Program Director
Rebecca Rabin-Reed – ETS, Client Manager
Lauren
Lauren – Housekeeping

3. Key dates for Building Coordinators What’s new for 2014
Agenda
Welcome
What is TOMS?
Key dates for Building Coordinators
What’s new for 2014
User Roles and Responsibilities
Review of TOMS functions
Rebecca – Review

4. Test Operations Management System (TOMS)
What is TOMS?
Test Operations Management System (TOMS)
Houses student demographic data for the PAWS, SAWS, PAWS-ALT and SAWS-ALT assessments
Houses and tracks test material orders and supplemental orders

5. Key TOMS Dates for Building Coordinators
2014 student demographic data available for review on November 26th, 2013
End of Day December 20th, 2013 updated screens/pages available in TOMS
JANUARY 23rd, 2014 – all new students need to be added and any updated demographic information for existing students needs to be entered into TOMS in order to have Pre-ID labels for the student
Data from the State Demographic Data File that has been sent to the WDE, is sent to TOMS for your review.
November 26th is when all DC’s and BC’s will be able to view the student demographic data submitted to the WDE and therefore TOMS
The Data will be presented in the Current productions TOMS site, which is the same as the 2013 system
End of Day December 20thTOMS will be going through a system upgrade – Which we will be reviewing today. All Data will be transferred with the upgrade.
January 23rd is when the TOMS demographic window will close.
All new student that need to be added to your school, all students who need to be transferred and all edits to student demographics, need to be completed by this date.

6. Users – Roles/Responsibilities
District and Building Coordinators
One DC per district
ONE primary contact per Building
Multiple Users for Building Coordinator
Edit student demographic data
Transfer students
Track shipments
Within the TOMS system there are different User Roles
*District Coordinators – this is the view we will be using today to review the TOMS site.
We need one primary contact for the Building, however you can have multiple BC users
BC’s will be able Edit, Transfer, track

7. NEW FOR 2014 Supplemental Order process 2014
Call Wyoming Customer Support
Hardware/Software Requirements
IE 9 and above, Firefox 2.0 and above, Chrome 4.0 and above, Safari 3.0 and above, Android, iPad Safari
New Changes to TOMS effective end of day December 20, 2013
What’s new in TOMS 2014?
*the supplemental order process has been simplified!
*Call a CSR if you need additional testing and or shipping materials after you inventory your materials
* CSRs will place the supplemental order for you! And your done.
*make sure your computer systems have the below software requirements to run TOMS
*There are other new features to the TOMS site as of EOD. Dec. 20th, and we will review those here.
Questions so far - ?

8. Log into TOMS TOMS Let’s log in!
I am logging in as the District Coordinator role, this way we can all see all the functions of TOMS, there are a few features which are limited to the DC role and we will point those out as we go along.

9. TOMS Dashboard Organization Profile
News & Announcements
Order Status tab has also tracking back to ETS
New Student Transfer tab
Organization Profile
View your schools
Search tab
Contacts changed to Users (can’t add contacts any more but DC and BC can still mark Primary User)

10. Confirm Shipping Address
TOMS
Manage Organizations
Confirm school information
Confirm school contacts; primary contact
Confirm Shipping Address
No PO Boxes allowed

11. TOMS Search for Students Student Search Roster
Enrolled at my school(s) can see all students that have my school(s) as the accountable school
Testing at my school(s) can see all students who have my school(s) as the testing location
Testing at another school Can see all student who have my school as their accountable school but are testing somewhere else
Download search results requires school and administration to be selected
Special Forms added to search function

12. TOMS
Manage Students
Confirm students are in the correct Test Administration (all programs)
Update any Student Demographic information
Add or Transfer students as needed

13. View, Edit & Track Orders
TOMS
View, Edit & Track Orders
Track now has tracking information back to ETS
*You can view when ETS receives your return shipment through TOMS!
*Full ship to and return view.

14. Reports Report Types Download of Individual Student Reports (ISR) PDFs
DC view for reports.
Once the DC creates the ISR PDF, the BC can go in and retrieve the documents.

15. Contacts ETS Wyoming Call Center 877-327-9415 8AM – 5PM
Dedicated Customer Service Representative to Wyoming
WDE

16. QUESTIONS