1. Recruitment Booster

2. Setting Up Recruitment
What we’ll review
Setting Up Recruitment
Validation Tables
Posting Questions
Communications
VSID and Other Settings
Creating and Posting Requisitions
Tracking Applicants
Registering for and Using the Career Center
Updating Applicant Records
Test Site we will be using today: WFN4FTP30

3. Recruitment Validation Tables
Job
Contains description as well as other key job details such as FLSA code
Posting Question Category
Allows client to create categories to organize job posting questions
Optional
Application Status
Status labels
Client can create custom labels for all statuses except New Applicant and Hire
Cost Type
Categorize costs associated with recruitment
‘Cost to Hire’ report
Hold off on going into product until after next slide

4. Application Status Labels
Setup  Tools  Validation Tables  Application Status
Status Label groups are standard:
New Application
Screening
Interview
Offer
Rejected
Keep on File
Pre-Hire
Hired
Use Status Labels to:
Organize, Track, Search applicants
Show or hide applications from managers
Send communications to applicants
Notify users of applicant status changes
Report on applicant statuses
Go out to Validation Tables and show each
Go out to Status Labels table and show options as well as which can be edited/added
All applications receive New Application status when submitted
Hired status label names are system-assigned and cannot be modified

5. Job Posting Questions Important!
Setup  HR & Talent  Recruitment  Posting Questions
Answer Types
Many to choose from! Combo menu, date field, yes/no, and more
Use the ‘Add Multiple Options’ feature for convenience
Copy a Question
Categorize your Questions
Important!
Questions cannot be edited or deleted once associated with an application
Once an application is associated with a question, client can only add or deactivate answer options
Client can change a question’s Category at any time
Go out to Posting Questions in Setup and show answer types, multiple options, copy, and categories. Try deleting a question that is associated with an application (the Mars question) to see resulting error message.

6. Email Communications Setup  HR & Talent  Recruitment  Communication
communications can be sent when the client:
Receives a new application
Screens candidate
Arranges an interview with candidate
Gathers pre-hire information
Makes an offer to candidate
Keeps candidate on file
Rejects an application
Standard vs. Custom s
Select application status types that can use the message
Only one communication can be associated New Application status
Show Communication page and options

7. Recruitment Settings Setup  HR & Talent  Recruitment  Settings
Information collection settings
Settings apply to ALL job postings
Best practice: populate the settings once, and do not adjust them unless company policies change
Settings available for:
Voluntary Self-Identification (VSID) information
Required Fields regarding applicant personal information
Posting Settings including résumé submission

8. Voluntary Self-Identification (VSID)
VSID: information such as gender, race, ethnicity, and veteran status
System can prompt for VSID information, but it cannot be required
Options:
Allow collection of VSID information
Keep VSID information linked to applicants
Important!
Do not turn the linking option off and on once activated
Practitioners needing to view/edit/report on VSID should have VSID rights: Setup  Security  Access Permissions  Menu Access  Practitioner  Process  Talent  Applications
Go into system and review settings.

9. Creating Open Requisitions
Setup is now complete!
Use Requisition Wizard to create open requisitions to post
Clients can post to:
Company website
ADP-hosted Career Center
External job posting sites (Monster, CareerBuilder)
Social networking sites (Facebook, LinkedIn)
Open requisition = a request made to fill an open position within a company
Posting = published version of the open requisition: what the applicant sees
Posting includes job description, requirements, questions, résumé and information gathering

10. Requisition Wizard Process  Talent  Requisitions
Requisition Wizard walks the user through the following steps to create an open requisition:
Choose job
Provide position information
Define languages
Define or change posting settings
Select or add questions
Define manager access to postings and notifications
Confirm selections
Go into system and go through req wizard to create a new posting.

11. Posting an Open Requisition
Clients can post requisitions to a variety of sites
Note: To publish the posting, Requisition Status must be ‘Open’ or ‘On Hold’, and Posting Status must be ‘Accepting Applications’
What is Career Center?
Career Center is an ADP-hosted site where applicants can:
Log in, or register for an account if first-time user
Search for and view listings of open jobs in the company
View job details
View and update profile
Career Center stores applicant’s profile information, making it easy to apply to multiple positions
URL displays in Setup  HR & Talent  Recruitment  Settings  Posting Settings
Show the Req Status and Posting Status on the req we just completed.

12. Registering For and Using the Career Center
First-time applicants must register for an account before applying
Returning applicants must log in, and previously stored information will populate
Applicant must populate security questions and answers for use in the event of a forgotten user ID or password
Note: User ID and password will not automatically become the applicant’s login information if he is hired by the company. They are used exclusively in the Career Center.
Go to Career Center and show that you must register or log in to apply, log in as jennifer_applicant

13. Searching for Candidates
Process  Talent  Applications (practitioner)
My Team  Talent  Applications (manager)
Practitioners/managers can search by:
Candidate Name
Application Date
Keywords
Salary Range
Requisition Name
Status Label
Question Responses (only pre-defined answers)
Go into system and show search

14. Inside the Candidate Record
Process  Talent  Applications (practitioner)
My Team  Talent  Applications (manager)
Application(s) tab
Position Information
Question Responses
Application Notes
Communication History
Uploaded Files
Applicant Profile tab
Personal Information
Professional Background
Screening tab (if applicable)
Apply to Another Posting
Show candidate record

15. Updating Applicant Status
Process  Talent  Applications (practitioner)
My Team  Talent  Applications (manager)
Header bar: click Change link, next to current status
Select Application Status
Choose Option:
Custom
Standard (if available) No
Edit subject, reply to, and text if desired
Add a note (optional)
Clicking ‘Done’ will send the (if selected), and update candidate record, status history, and communication history
Change a candidate’s status

16. Reporting on Recruitment
Reports  Standard Reports  Recruitment (practitioner)
Reports  My Team Reports  Recruitment (manager)
Applicant Flow by Gender and Ethnicity
Applicant Summary
Application Questions and Answers
Application Status History
Cost to Hire
Time to Hire
Client can also build a Custom Report with Recruitment fields/data