1. Project Management with VIVA PPM Tool (Project Portfolio Management)

2. Contents Key challenges in today’s organizations
Pre-requisites for PPM
PPM Project Management Features
PPM Portfolio Management Features
Benefits of PPM
PPM Contact

3. Key challenges in today's organizations
Providing executive staff with project health & resource requirements
Understanding the impact of new projects on the existing project queue
Providing improved resource allocation management
Collaboration and communication across and within project teams
Addressing the organizational change that is required to meet the vision of moving to the next level of project management
Integration of existing project details into a new tool
Task management and monitoring progress & closures

4. Pre-requisites for PPM
Decide on a SDLC methodology
Default SDLC methodology in PPM is IBM Rational Unified Process (RUP) based iterative Software Development Methodology since RUP can be applied to all types of projects universally. PPM is flexible enough to adapt to other methodologies such as Agile, Test Driven Development etc.
Simplify data loading
Import project plans from CSV file format after creating phases and iterations in PPM. VIVA team can help with manual data entry of project data.
Plan and implement a viable resource utilization strategy
PPM provides resource leveling options for multiple projects. However, all tasks of each project resource should be loaded in PPM, and resources should perform tasks only in PPM.
Update task/deliverable progress for reliable reporting
The heart of PPM reporting is task level update. PPM gives real-time reporting for status for each project at resource level and task level with built-in timesheet management. Resources have specified roles and need to perform task-level updates constantly for each project. 4

5. Project Management – Key Project Data
Resource mapping
Project type selection
Durations – Project/ Phases/ Iterations
S/W engineering disciplines
Project management functions
Deliverables
Task management
Reporting

6. Project Management – Task management
Low level integration (with all project functions)
Captures data for EVMS and other reporting requirements
Built-in Security and date/ predecessor controls
Integrates resources, duration and deliverables
Allows real- time updates of task progress

7. Project Management – Status Reporting
Global project statistics
Calendar
Weekly view
Monthly view
Time reports
Task reports
By description
By user
By date
Task overview report
Non-assigned tasks
Custom task reports
User workload report
Gantt charts
Daily view
Quality report
Risk report
Cost report
Change report
Traceability report

8. Portfolio Management – Dashboard
View high level status summary of full project portfolio
Identify the overall status of portfolios
Get real-time visibility of project performance for each project on one screen using various colour coded status
Assess and communicate project status, select and prioritize initiatives, resources and assets across the project portfolio

9. Portfolio Management - Reports
Identify portfolio issues and risks
Analyze business and resource capability
View key project data such as overdue milestones or problem risks
Set tolerance levels to reduce the amount of information shown
View key resource supply and demand data for quick problem resource understanding in a project 9

10. Profile Management - Timesheet Entry
Updates time entry as the task assigned to a member is completed.
Based on submission the time entries can be reviewed and approved by the Project Manager. 10

11. Document Management – Repositories
Uploads documents into repository and accomplishes hierarchical sign off
Sets baseline version for the uploaded documents 11

12. Benefits of PPM Multiple project management
Bugs, issues, risk & approval management
Project folder
Full audit trail of changes
User workload analysis
Task assignment, mapping, alerts and reminders
Project reports
Timesheet & expense management
Search
Document management (Version control)
Resource cost rates and billing history
Financial summaries with key earned value indices and variances

13. Contact
VIVA USA INC Algonquin Road, Suite 425, Rolling Meadows, IL (847) ext. 223        Mobile: (847)      
Fax: (847)
Thank you.