1. Badge Control, Attendance, TACS
AM Standard Operating Procedure

2. Badge Control, Attendance, TACS
In FY-02 Overtime in one Area cost an estimated $600 million dollars
Of that OT, one Area Audit determined unneeded or unauthorized overtime cost an estimated $111 million dollars (18 %)
Badge Control, Attendance, TACS

3. Reasons For Unauthorized OT
No Control Of Employee Badges
Badge Racks Not Locked
Employees Have Early BT’s
Employees Keep Badges On Their Persons All Day
Badge Control, Attendance, TACS

4. Badge Control, Attendance, TACS
Badge Control - Before
Badge Control, Attendance, TACS

5. Badge Control, Attendance, TACS
Badge Control - SOP
Badge Rack And Reader Should Be Located In Easy View Of Supervisor
Badge Racks Should Always Be Locked
Supervisor Should Unlock Badge Rack 5 Minutes Prior To Employees Begin Tour
Ensure Unclaimed Badges Are Withdrawn Or Made Unavailable
Ensure Employees Do Not Take Badges With Them
Badge Control, Attendance, TACS

6. Badge Control, Attendance, TACS
Badge Control - SOP
Ensure employees have no more than 1 timecard
Prohibit the use of timecard swapping with other employees
Provide a locked container for employees to place their badge cards after ending their workday
Badge Control, Attendance, TACS

7. Badge Control, Attendance, TACS
Badge Control - After
Badge Control, Attendance, TACS

8. Badge Control, Attendance, TACS
Badge Control - After
Badge Control, Attendance, TACS

9. AM Attendance Control Procedures
Upon arrival to your workstation, determine any unscheduled absences
Absent employee’s badge should be pulled and held with PS form 3971
Print all 3971’s for employees signature
Manager will enter all changes of schedule into DOIS
Badge Control, Attendance, TACS

10. AM Attendance Control Procedures
Determination for filling any vacant position SHOULD NOT be made prior to volume being entered into DOIS
Unscheduled absences should not necessitate replacement overtime
Managers responsibilities for message reports should not be addressed at this time
All message functions are to be completed after all morning delivery functions are complete
Badge Control, Attendance, TACS

11. Time & Attendance Collection System
It Will Permit The Manager To Verify / Review
Reporting Time
Operation Number
Leave Time
Return Time
End Time
The TACS System Provides Supervisors With Actual Work Hour Data Used To Monitor Their Labor Hours And Dollars At The Local Level
Badge Control, Attendance, TACS

12. Badge Control, Attendance, TACS
TACS - SOP
A standard operating procedure has been implemented in this process
Below are the reports available in TACS and incorporated into this SOP
Clock Ring Errors
Unauthorized Overtime
Employee Moves
Previous Day Work Hours
Station Summary
Tour Deviation
Badge Control, Attendance, TACS