1. Human Resources UMKC Position Management January 2009 Presented by: Jane Allen Sr. HR Specialist Classification & Compensation

2. Human Resources What is Position Management? Position Management is a management tool that defines staffing by position rather than by employee.  Create and track position data, status, and history  Links positions to department and supervisor  Links employees to the position Manager (12345678) Supervisor (00000080) Supervisor (00000085) Supervisor (00000090)

3. Human Resources What is Position Management?  Position Management Number (000XXXXX) identifies a particular job, whether vacant or filled, active or inactive, with a department and supervisor (reports to).  HR is assigning all jobs (Academic, Administrative, and Student) to PS Position numbers.  HR is also cleaning up existing position numbers so that only viable positions are in active status.

4. Human Resources Benefits of Position Management Ability to track positions by status – active, vacant, and filled. Allows managers to view the overall departmental structure (organization planning). Provides HR with a tool to more effectively assess equity. Provides for history of a position (i.e., reclassification or academic career progression.) Implementation of other PS Modules like Time and Labor

5. Human Resources Changes in Position Management Guidelines All positions at UMKC will be assigned to a position number. Position numbers will be assigned as follows:  Change: All positions will be assigned a unique position number with a head count of one (one-to-one relationship).  Change: Temporary and Student positions will no longer be issued group position numbers effective immediately. ( Exception: Medical Residents)  Change: Existing group positions will be ‘ungrouped’ and each headcount will be assigned a unique position number.

6. Human Resources Changes in Position Management Process Changes  Academic Positions Vacant or New Positions: typically only requires submission of a Position Management Action Form (PMAF), and HR will enter the position changes. Filled Positions: will require the PMAF and PAF. {Note: A change of Job Code may require changing the 6-digit account code.}  Administrative Positions New positions continue to require a PCQ. Vacant positions may require a PCQ if the position is inactive or title changes are required.

7. Human Resources Finding Position Data in PeopleSoft HR Facilitators have the ability to access the following data in Position Management:  Vacant active positions (Example: Do I have an existing position number job code XXXX?)  Details of a Position  Position History

8. Human Resources How do I find my information in PS? What vacant positions do I have in my department? Organizational Development > Position Management > Review Position/Budget Info

9. Human Resources How do I find my information in PS? Active Vacant Positions by HR Dept ID Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted Positions

10. Human Resources How do I find my information in PS? Is there a vacant position I can apply to a Request to Fill? Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions

11. Human Resources How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

12. Human Resources How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

13. Human Resources How do I find my information in PS? View Position History Organizational Development > Maintain Positions/Budgets >Review Positions/Budget Info> Position History

14. Human Resources How do I find my information in PS? Finding the Position Number in Job Data Workforce Administration >Job Information > Job Data

15. Human Resources How do I find my information in PS? Finding the Supervisor’s Position Number in Job Data Workforce Administration >Job Information > Job Data

16. Human Resources How do I find my information in PS? The Personnel Action Form (PAF)

17. Human Resources For more questions regarding Position Management, please contact: Jane Allen Sr. HR Specialist – Compensation x6670 allenja@umkc.edu Questions