1. Officer Communications Presented by D11NR Communication Services January 2009 www.d11nuscgaux.info www.d11nuscgaux.info

2. TOPICS Leader - catalyst and innovator for Leader - catalyst and innovator for Successful Communications Successful Communications Email Distribution lists Email Distribution lists Web Services & Unit Websites Web Services & Unit Websites 12 October 201412 October 201412 October 2014 Communications Services 2

3. Our Missions – Our Goal Informal discussion Informal discussion Training Training ‘On Patrol’ ‘On Patrol’ Committee meetings Committee meetings Board - Staff Meetings Board - Staff Meetings General Unit meetings General Unit meetings 12 October 201412 October 201412 October 2014 Communications Services 3

4. Methods of Communications Face to face, small group Face to face, small group Face to face, meeting Face to face, meeting Phone conference Phone conference Phone – one to one Phone – one to one Email – ‘Conversation’ Email – ‘Conversation’ Email – Distribution lists Email – Distribution lists Printed Material Printed Material Web sites Web sites 12 October 201412 October 201412 October 2014 Communications Services 4

5. Unit meetings Notices Notices Agenda Agenda Include Training/Program Include Training/Program Meeting Timing Meeting Timing Designate Committees to report back Designate Committees to report back Include Fellowship Include Fellowship 12 October 201412 October 201412 October 2014 Communications Services 5

6. Communications... or lack of.. EnergizingDisinterested 12 October 201412 October 201412 October 2014 Communications Services 6

7. WE ARE VOLUNTEERS!

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9. 12 October 201412 October 201412 October 2014 Communications Services 9 Technical PITFALLS Blockage & Filters A message sent is not always received. Blockage & Filters A message sent is not always received. Spam Report spam to ISP while on the web. Spam Report spam to ISP while on the web. Security Email is like a postcard, visible in transmission Security Email is like a postcard, visible in transmission Forgery, Spoofing, and Phishing Email mischief which could by malicious Forgery, Spoofing, and Phishing Email mischief which could by malicious Listing Addresses on the Web Suggest using: www.gmail.com Listing Addresses on the Web Suggest using: www.gmail.comwww.gmail.com

10. 12 October 201412 October 201412 October 2014 Communications Services 10 Best Practices for Auxiliary Email Maintain current email address in AUXDATA. Maintain current email address in AUXDATA. We do not send chain letters, jokes, or other unrelated AUX business We do not send chain letters, jokes, or other unrelated AUX business Politics or sexually oriented content do not belong Politics or sexually oriented content do not belong Follow the Chain of Leadership Follow the Chain of Leadership

11. 12 October 201412 October 201412 October 2014 Communications Services 11 D11NR Distribution Lists PURPOSE: To keep members informed PURPOSE: To keep members informed Lists are derived from email addresses in AUXDATA. Lists are derived from email addresses in AUXDATA. Suggestion: List an email address in AUXDATA separate from normal email address. Suggestion: List an email address in AUXDATA separate from normal email address.

12. 12 October 201412 October 201412 October 2014 Communications Services 12 All members receive distribution messages Please do not forward Please do not reply

13. 12 October 201412 October 201412 October 2014 Communications Services 13 Distribution Email CHDIRAUX: ‘ALAUX’ CHDIRAUX: ‘ALAUX’ National: ‘USCG Auxiliary eNEWS’ National: ‘USCG Auxiliary eNEWS’ District Messages from: District Messages from: Elected Leaders & StaffElected Leaders & Staff Special Groups: Special Groups: QUALS: IT, VE, MS, OPSQUALS: IT, VE, MS, OPS Unit OfficersUnit Officers

14. 12 October 201412 October 201412 October 2014 Communications Services 14 Creation D11NRof Lists Downloaded from AUXDATA Downloaded from AUXDATA For those wishing not to be on a distribution list, remove email address from AUXDATA Do not report email as spam!

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22. District Web Services Unit Website representation on web Unit Website representation on web National or District Server FREE National or District Server FREE Webmaster Training Webmaster Training AUX04 & PCDR Fair Web Class AUX04 & PCDR Fair Web Class District Best of the Web (DBOW) District Best of the Web (DBOW) Preformatted Website Preformatted Website 12 October 201412 October 201412 October 2014 Communications Services 22

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