1. Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI2.589420 Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date: June 2011 End date: May 2014 www.ecostars-europe.eu Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI2.589420 Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date: June 2011 End date: May 2014 www.ecostars-europe.eu News, Budgets, Transfers & Reports Mark Fell (TTR) Project Management Group 5 | Czech Republic| Presented by: Mark Fell 04/06/2012

2.  Jim Chappell (TTR)  Jiří Hudec (Ostrava)  Peter van der Sterre (Green Freight Europe) Welcome to consortium meeting

3. Apologies Olav Luyckx (EACI) Chris Douglas (TTR) Fredrik Orwén(WSP) Irene Andres (CTL Cantabria) Fredrik Mårdh(ESS) Michela Fioretto (ISIS) Jan Spousta (CDV) Libor Spicka (CDV)

4. A busy day ahead 09:15 – 09:30Welcome from the morning Chair – Mark Fell, TTR 09:30 – 10.00Welcome to Ostrava by Dalibor Madej, Deputy Mayor of Ostrava City 10:00 – 10:15Budgets, transfers and Month 27 Reporting – Mark Fell, TTR 10:15 – 11:15‘Transferability of ECOSTARS’ discussion – Kristoffer Persson, WSP 11:15 – 11:30 11:30 - 11.45Evaluation progress, discussion led by Mark Fell on behalf of Michela Fioretto, ISIS 11:45 – 12:00ECOSTARS legacy – discussion on partner commitments to each other and the ECOSTARS concept following the project end - Mark Fell, TTR 12.00 – 13:00Lunch 13.00 – 13.20Welcome back. Afternoon Chair – Jim Chappell, TTR ‘City of Ostrava - intentions for 2014+’, Jiri Hudec 13.20 – 13.40Presentation and Q&A on Green Freight Europe with GFE Secretary General Peter van der Sterre

5. Meeting: Day 1 Continued 13:40 – 15:40Local scheme reports(include local dissemination update): (20 mins each with time left for discussion and input from reference group):  Rotterdam, Edward Dees & Jeroen Maijers  SE Sweden, Kristoffer Persson  Parma, Sara Ombellini & Eugenia Capone  Ostrava, Eva Gelova  Euskadi, Xabi Arostegi 15 minute coffee break at 15.40  South Yorkshire, Ann Beddoes  Cantabria, Orestes Cendrero  Edinburgh, Ann Connolly 16:30-17.00Dissemination progress (local scheme and project progress; discussions on the “User Guide to ECOSTARS”; ECOSTARS at 2013 Polis Conference and the final Workshop in Santander March 2014) - Discussion led by Dagmar Roeller, POLIS 17.00Meeting closes 18:00 – 19:45Guided tour by electrobus of DPO (ECOSTARS member) to the Dolní Vítkovice area 20.00Consortium dinner in Moravská Chalupa

6.  Rotterdam launched in April  Finalist of EUSEW award (May 2013)  Now have 11 schemes running in UK with interest from a further five cities/regions  Working group formed to establish a Scotland wide scheme from 2014  IEE ECOSTARS-ZERO bid submitted in May – awaiting outcome  Eight and a half months left.... ECOSTARS news

7.  Small changes within partner budgets and between partners – up to 20% of value  No more after end of March  Every partner to sign off paperwork in April and provide originals to TTR Budgets, expenditure and transfers

8.  Major budget change by Rotterdam (requiring contract change as over 20% in value)  Other partners who have adjusted their budgets: CDV, Edinburgh, CTL, IVL, Polis, ESS Budgets, expenditure and transfers

9.  M27 Progress Report 2 will be submitted to EACI at the start of next week.  Relevant information discussed today will be added  No more formal reporting until the project end WP1: Interim Report M27

10.  Final Technical Implementation Report and Final Financial Statements (June 2011 – end May 14) - Partners to provide information to TTR deadline – end June 2014  Consider holiday availability  Post and signed paperwork early by reliable means EACI Reporting – Future Deadlines

11. The final quarter of project is busy!!! (1) Lead Partner Del no. DeliverableDeadline TTRD1.3Final Publishable Report (plus summary translations) M36 (May 2014) TTRD1.4 Monthly breakdown of activities and hours for certain partners and work packages Part of final reporting WSPD2.2Reference Group Report 3 (recommend combining into a single final document) M36 WSPD2.3 Guide to transferability and recommendations M36 POLISD4.4Project Newsletters 5 and 6M30 and M36 POLISD4.7Any addition conference reports producedM35

12. The final quarter of project is busy!!! (2) Lead Partner Del no. DeliverableDeadline Local schemes D4.8Remaining press releases (total of two)M36 ISISD4.9 ECOSTARS Guide M35 Local schemes D4.10Remaining newsletters (total of six)M36 Local schemes D5.1 & D5.2 Third Annual local scheme reports (including membership report) M36 ISIS D6.3ECOSTARS Results and Lessons Including report against EACI Common Indicators M34 (March)

13.  D1.3 Final Publishable Report (TTR) –Designed for EACI, partners, third party projects and organisations (what/why/when/who)  D4.9 ECOSTARS Guide (POLIS) –Aimed at organisations who may be interested in running their own scheme (what/how/why)  Likely to have some similar content – e.g. local scheme case studies, evaluation results (scheme impact) Project Handbook & Final Report

14.  March 2014, Santander, Spain (hosts: CTL) – Includes End of Project Workshop – Last chance for budget transfers – ECOSTARS legacy – Considerations for Final Report – Finalising deliverables on evaluation, project handbook etc – One day partner meeting; one day for project workshop? Next Meeting

15.  In May 2014 all partners will be invited to attend a project presentation and debrief with EACI in Brussels  Probably a half day meeting  Exact date to be confirmed WP7: Update

16. Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI2.589420 Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date: June 2011 End date: May 2014 www.ecostars-europe.eu WP 2 WSP Analysis & Strategy 18/09/2013 | Project Meeting | Ostrava | Presented by: Kristoffer Persson

17. How will the ECOSTARS scheme turn permanent? Task 2.3 - Transferability will answer the following questions: 12 October 2014 18 Transferability - Objective

18. 1. How may lessons learned from local implementations support future recommendations and guidelines for large scale implementation? -Based on experiences reported from each local scheme, results will be summarised in deliverable 2.3 12 October 2014 19 Transferability – Lessons learnt

19. 2. How can longevity be secured after the end of EC- financing? By identifying roles and potential benefits, a general business model will be drawn up. -ECOSTARS Zero? -National support? -Standardisation organisations? -Fees? 12 October 2014 20 Transferability – Business model

20. 3. An appropriate timescale for revision of standards taking account changes in technology should be secured. -A four-yearly review of assessment standards which follows a set process of consultation 12 October 2014 21 Transferability – Revision of standards

21. 12 October 2014 Reference Group Members since earlier Juan Manuel Fernández Etxaniz Grupo EVE, Spain Robert VaughanAtmosphere and Local Environment Progr, UK Paola CossuC-LIEGE Project, FIT Consulting, Italy Tina ForsellAlwex Transport AB, Sweden Stefan BergSwedish Transport Administration, Sweden Phil FlandersRoad Haulage Association, UK Pamela StottTransport Scotland, UK Enrico BossaFITA-CNA, Italy Alberto PretiITL, Italy Gordon TellingFreight Transport Association, UK Eusko TrenSpain Magnus GunnarssonSwedish Haulage Association New members Chantal van SchaikTNT (representing Green Freight Europe) Bjoern HannappelDeutche Post (Representing Green Freight Europe), Germany Marlène FineNortbert Dentressangle Group Robert LenziFAI Peter van der SterreGreen Freight Europe Charlotta NilssonSparcoach ekonomisk förening, Sweden Lukas FojtikCESMAD Bohemia

22. Intention is to utilise members of the Reference Group to acquire further knowledge on how to turn project into permanent scheme. -By questionnaire -In-depth interviews if relevant Reference Group 12 October 2014 23

23. Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI2.589420 Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date: June 2011 End date: May 2014 www.ecostars-europe.eu Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI2.589420 Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date: June 2011 End date: May 2014 www.ecostars-europe.eu After May 2014 Partner commitments & legacy Mark Fell (TTR) Project Management Group 5 | Czech Republic| Presented by: Mark Fell 04/06/2012

24.  Strength of ECOSTARS is common scheme criteria and approach implemented on a local level  What commitment should each scheme make to each other? How should we do this? – If a local scheme does not continue, how do we best communicate that to members and other stakeholders? – How do we keep local schemes in line with each other? – How do we continue to share best practice between schemes? – How do we protect the ECOSTARS brand? ECOSTARS – In June 2014...

25. Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI2.589420 Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date: June 2011 End date: May 2014 www.ecostars-europe.eu WP6 Evaluation State of play 18/09/2013 | 4th Consortium Meeting| Ostrava| Presented by: ISIS

26. 12 October 2014 27 Contents Impact and process evaluation: a refresh A proposal for a set of common ‘core’ indicators Evaluation activities in local schemes: status and issues Towards the Final Evaluation Report

27. 12 October 2014 28 Impact Evaluation is an assessment or estimate of the impacts or effects of the scheme; for it, the methodology needs to relate elements in a clear, logical way to form basis of a common understanding for all involved; the scheme impacts will be deducted by comparing the scheme results with a ‘do-nothing’ scenario.

28. 12 October 2014 29 Process Evaluation intends to assess why the local scheme performed as they did and in what way internal or external factors played a role; its main insights concern the identification of drivers (or factors of success) and barriers that facilitate or hinder the successful implementation of the ECOSTARS scheme; The methodology relies primarily on questionnaires and interviews with the auditors and those involved in the engagement effort ( → questionnaire for process evaluation assessment will be addressed – with different questions – both to operators and scheme managers).

29. 12 October 2014 30 A proposal for a set of common ‘core’ indicators (1) Within the Evaluation Plan, each city has defined its own set of appropriate performance indicators suitable to assess the expected impacts of the scheme. The main aspects to be taken into consideration are: Energy efficiency Environmental sustainability Operational management efficiency Engagement programme effects Motivation and image perception

30. 12 October 2014 31 A proposal for a set of common ‘core’ indicators (2) Since for any cross-site evaluation it is necessary to define a set of common indicators and to determine those indicators in a comparable way at different schemes, ISIS is proposing to draw up a short document to be circulated for comments and approval among Local Scheme Auditors/Managers where a set of ‘core’ indicators will be defined. The final aim is to assure that a minimum number of indicators will be collected in every site allowing for a cross-site and project level assessment.

31. Fleet Operators contacted Operators having joined the scheme N. of vehicles audited Mean number of stars received Basque Region  200 241’7004 Cantabria 62441’7613.26 Edinburgh 261373’0824.08 Ostrava 6161’2391.8 Parma  400 181’4423.6 Rotterdam 4011950  4 4 South Yorkshire 236696’5084.06 Swedish Regions  60 12 (2 will be audited in Oct) 332 (  470 after Oct) 4.8 12 October 2014 32 Local schemes activities: status of audits

32. 12 October 2014 33 Evaluation activities in local schemes (1) Status of Evaluation activities Data collection for impact indicators Questionnaires for process evaluation Basque Region No information received-- Cantabria Already started Some indicators have already been recorded Since many members felt annoyed when being asked for feedback, it has been decided to submit a final questionnaire asking for an overall opinion Edinburgh Not started yet (but in November 2013 newsletter members will be alerted on the process imminence) - Short questionnaire foreseen for scheme members Separate questionnaire to non- member stakeholders Ostrava Not started yet (foreseen in 2014)- The ECOSTARS members workshop could be a good circumstance to collect information for process evaluation

33. 12 October 2014 34 Evaluation activities in local schemes (2) Status of Evaluation activities Data collection for impact indicators Questionnaires for process evaluation Parma Already started (M28) Indicators list under revision Data collection to be started on October 2013 (M29) Questionnaire in Italian is under finalization By mid October 2013 it will be distributed among organizations being audited Rotterdam Activities will start on M30 Local Evaluation Plan indicators list under analysis The research for an appropriate method for interviewing members is under development South Yorkshire Will begin in Nov Pilot of new quantitative assessment tool currently underway in 6 operators -Nov 2013 - Also data produced using quantitative assessment tool pilot will be used - Will be drafted in November and circulated in December Swedish Regions No information receivedN/A

34. 12 October 2014 35 The majority of local schemes have not yet started the evaluation activities. Due to local constraints in several locations the indicators listed in the Local Evaluation Plan are not going to be possible to collect A common set of ‘core’ indicators needs to be guaranteed in order to allow both a cross-site comparison and a project level assessment. As far as possible, the time schedule for data collection should be the same in all sites to avoid any delays in the Final Evaluation Report drafting. Evaluation activities in local schemes: some issues

35. 12 October 2014 36 Towards the Final Evaluation Report (1) Step 1: a proposal for a common set of ‘core’ indicators to be collected by each site will be circulated for comments among Local Scheme Auditors/Managers.  11 October 2013 Step 2: the final set of ‘core’ indicators will be defined and approved.  by 25 October 2013 Step 3: bilateral contacts will take place between ISIS and each Local Scheme Auditor/Manager in order to avoid any misunderstanding on what kind of information need to be collected.  from end of October to December 2013 Step 4: data collection will start and the gathered information will be forwarded to ISIS.  from November 2013 until end of January 2014

36. 12 October 2014 37 Towards the Final Evaluation Report (2) Step 5: a first draft of Final Evaluation Report will be drafted and contributions from partners will be asked.  by 28 February 2014 Step 6: a second draft with partners contributions will be circulated for comments.  by 15 March 2014 Step 7: the consolidated Final Evaluation report will be drawn up. 31 March 2014

37. 12 October 2014 38 A gentle reminder For the most recent audits each Local Auditor is asked to: Send to ISIS the Excel files of the audited fleet in order to be uploaded on the database together with the Road Map of each fleet operator audited in order to be attached online to the relevant fleet audit Comments from partners on the proposed schedule towards the Final Evaluation Report are more than welcome! A good evaluation process is critical to the project success – make sure you make time for it each month from now

38. 12 October 2014 39 Thank you! Mario Gualdi –Michela Fioretto mgualdi@isis-it.commgualdi@isis-it.com–mfioretto@isis-it.commfioretto@isis-it.com Istituto di Studi per l'Integrazione dei Sistemi Via Flaminia, 21 I-00196 Rome Italy Phone: +39.06.3212655 Mobile: +39.366.6455319 Web: www.isis-it.com