1. The LeGare HS Admissions Process
Alton C. Strange, Ph.D.
Office of Specialized Instructional Services
Deborah Wei
Office of Multilingual Curriculum & Programs

2. What is LeGare? The LeGare Consent Decree (1995) mandates:
That each student with a disability or English Language Learner (ELL) have an equal opportunity to participate in the high schools and high school programs that are available to students generally. Students with disabilities and ELL student and their families are entitled to:

3. What is LeGare (Continued)
Timely information and guidance regarding the program, admission procedures and available supports
Reasonable accommodations that do not alter the program substantially
A range of choices among programs and the right to be included with non-disabled peers to the maximum extent possible

4. What is LeGare (Continued)
All decisions concerning the accommodations and supports needed by a student with disabilities are to be made by a team of knowledgeable persons, based on the school-based Multiple Disciplinary Evaluation (MDE) of the student’s needs and abilities

5. LeGere and ELLs
All decisions concerning the accommodations and supports needed by an ELL student are to be made by a team of knowledgeable persons, based on the student’s English Language Development (ELD) level

6. What is LeGare (Continued)
The District must make the public aware of these rights and must include these rights in written materials describing high school options for all seventh and eighth grade ELL students, students with disabilities and their parents
HS Fair Materials
Via Counselor, SEL or ESOL teacher

7. What is LeGare (Continued)
The family will be assisted by persons knowledgeable about high schools and high school programs in considering a range of programs, in identifying the accommodations and supports needed for the student to be successful, and in recommending modifications and waivers of admission criteria
School Counselor
Special Education Liaison
Multilingual Manager
When necessary, parents pare provided with appropriate translation and interpretation

8. What is LeGare (Continued)
Students may not be excluded on the of admission criteria if they can participate successfully, given reasonable accommodations

9. Responsibility of the District

10. Responsibility of the District
The District must establish a procedure for an impartial review of any individual decision not to admit an ELL or student with disabilities when the decision is based on a reason other than racial balance or space. Due process hearing procedures continue to be available. Information regarding the impartial review and hearing procedures will be provided to parents when they are notified of the decision not to admit

11. Responsibility of the District (continued)
The District must collect data each year to identify the numbers and categories of ELLs and students with disabilities who are participating in each high school and program, the nature and degree of that participation, and the performance of ELLS and students with disabilities compared to other students. The District will take corrective action as may be necessary to comply with the consent decree

12. Responsibility of the District (continued)
The District must review all high school and high school programs at least annually to determine: 1) the extent and nature of participation by students with disabilities and English Language Learners, 2) if accommodations and supports services must be strengthened, and 3) whether existing admissions criteria should be revised or eliminated

13. Responsibility of the District (continued)
Each proposal for the establishment of a program with admissions criteria, and each program already in existence, must provide for equitable participation by students with disabilities and English Language Learners

14. Responsibility of the District (continued)
The District will provide ongoing professional development for all relevant staff regarding the availability of accommodations and support service for students with disabilities and English Language Learners within high schools and high school programs

15. Overview of the LeGare HS Admissions Process

16. School Based LeGare Team
Counselor
Special Education Liasion (SEL)
Multilingual Manager
Teacher of Record
ESOL Teacher
Principal or Designee

17. School Based Team Duties Counselor
Informing school based team and parents of HS Admissions Criteria & Timelines for Special Education and ELL students
Inform Parents & Students of the HS Fair
Coordinate the dissemination of HS Admissions Application Materials
Provide both oral and written translation for parents who need it

18. School Base Team Duties Counselor
Assists Parents & Students with HS application process (if necessary)
Electronically Input & send HS application to the Office of Student Placement
Prepare Student Advocacy folders to be sent out to the perspective high schools and to the 440 LeGare Review Team

19. School Based Team Duties SEL
Assists Parents & Students with HS application process (if necessary)
Administer Career Interest Assessment (ie: CareerScope)
Collect materials for the Student Advocacy folder
Review Student Advocacy folder to ensure folder has all necessary materials

20. School Based Team Duties Multilingual Manager
Assists Parents/Guardians & Students with HS application process (if necessary)
Ensure student has completed a Career Interest Assessment (ie: CareerScope)
Ensure all relevant documents are translated in the primary language of the parent & student
Assists with the coordination of language interpretation (if necessary)

21. School Based Team Duties Multilingual Manager
Collect materials for the Student Advocacy folder
Ensure that student’s grades are aligned to the Can-Do descriptors for the student’s English Development Level. If grades do not reflect this accommodation, note it in the Advocacy folder
Review Student Advocacy folder to ensure folder has all necessary materials

22. School Based Team Duties Teacher of Record
Support the Counselor, SEL & Multilingual Manager with HS Admissions & LeGare process
Assist students with HS essay
Provide students with a recommendation (if appropriate)
Provide supporting documentation for HS Admission Criteria Waiver (if appropriate)

23. School Based Team Duties Principal/Designee
Ensure the School Based Team & School staff understand the HS Admissions process and the LeGare process for Special Education & English Language Learner students
Ensure parents and students are formally informed about the HS Admissions process and the LeGare process for Special Education & English Language Learner students
Ensure Translation has been provided for parents who need it

24. School Based Team Duties Principal/Designee
Ensure School Based Team has developed HS Admissions/LeGare plan
Ensure LeGare Timeline is met
Review & Sign completed Student Advocacy folders for transfer to perspective high schools and 440 LeGare Team

25. HS Admissions/LeGare Timeline

26. HS Admissions/LeGare Timeline
Student’s 7th grade year
Begin discussions with Parents & Students about HS Admissions process for Special Education & ELL
Ensure that ELL and Special Education students are graded according to the their ELD level/IEP
Ensure that ELL and Special Education students are provided proper accommodations during testing

27. HS Admissions/LeGare Timeline
October
School Based Team develop HS Admissions/LeGare Plan
Continue discussions with Parents & Students about HS Admissions process for Special Education & ELL
Administer Career Interest Assessment
Begin collecting documents for Student Advocacy folder
Assist students with working on essay drafts & obtaining recommendations

28. HS Admissions/LeGare Timeline (continued)
October
Encourage parents to attend HS Fair and discuss perspective HS choices with their child
Provide parent with HS Application materials offer support (if needed)
Ensure translated HS Application and LeGare documents are available for parents of ELL students

29. HS Admissions/LeGare Timeline
November
Prepare Student Advocacy folders for final review & signature of Principal/Designee
Transfer Student Advocacy folders to perspective high schools and to 440 LeGare Review Team
Assist Parent & Student with obtaining Interview & Audition date with perspective high schools

30. What Doe Advocacy Look Like?

31. The High School Admissions Form Addendum
Provides the reviewers with information that allows the reviewers to make their decisions based on a larger body of information that considers the accommodations of students with disabilities and English Language Learners
Is prepared for each student with an IEP, student with a 504/Chapter 15 Service Agreement, and each English Language Learner student as well as students still in post-exit monitoring

32. Advocacy Waiver A school CANNOT waive everything!
The waiver is the central piece of the advocacy process. The school team recommends that the selecting school waive selection criteria for students with disabilities and English Language Learner students when the team (which includes the student’s family) has documentation (must attach to addendum) that the student can be successful in the program with reasonable accommodations and services
A school CANNOT waive everything!

33. Areas of Advocacy: Examples
Attendance: student was absent for 30 consecutive days because he/she was hospitalized
Punctuality: student is taking a new medication that causes nausea and vomiting. Student comes to school late rather than missing the entire day
Behavior: student’s behavior is improving due to a recently added behavior plan
Standardized Test Scores: student’s test scores have improved due to an IEP amendment that indicates that student should take the PSSA with accommodations or ELL student’s English language proficiency affected the PSSA reading score

34. Areas of Advocacy: Examples (continued)
Grades: reading and/or math grades are not based on accommodations (i.e.: Can Do Descriptors or IEP)
Other: student arrived from another country, state, or district and did not attend a School District of Philadelphia school for his/her 7th grade year
Waiver considered, but not appropriate: there are no extenuating circumstances that would warrant you to recommend waiving any of the admission criteria

35. Advocacy Folder Content
Special Education Liaisons & ESOL Teachers will create a student advocacy folder for every student that includes the following documents:
High School Application
Easy IEP at a Glance or 504/Chapter 15 Service Agreement or ELL Levels
Copy of Student Data Transcript that includes all of the following: grade 7 attendance, punctuality, grades, PSSA scores, and behavior
Addendum Form that includes a statement requesting a waiver of specific admission criteria or indicates that a waiver was considered, but not recommended
Advocacy forms (letters of recommendations, supporting documentation for a waiver recommendation, essays)
Team Determination Log

36. Advocacy Folder Content (continued)
On the tab of the folder PRINT the student’s name as follows: Last name, First name
Please prepare the proper number of folders
4 Schools/6 Folders
5 Schools/7 Folders, etc
Please be sure to keep 1 folder for your records
Special Education & Chapter 15
1 folder to be sent to OSIS/440
English Language Learners
1 folder to be sent to Office of Multilingual Curriculum Programs/440
Dual Diagnosed (Special Ed & ELL) student folders go to the Office of Multilingual Curriculum & Programs

37. Student Advocacy Folder Review Timeline

38. Folder Review Timeline
November (mid to late)
Perspective Schools & 440 Team Receive folders
Each folder should have a Team Determination Log for the individual school
e.g. 5 individual schools = 5 separate Team Determination Logs

39. Folder Review Timeline (continued)
Each Prospective High School should receive:
1 Student Advocacy folder & Team Determination Log of a Special Education or English Language Learner student who has applied to the prospective school
A student can ONLY apply to ONE program in a HS. A student CANNOT use all of their application choices to all the programs in one HS
i.e.: CAPA Dance, Vocal, Art, etc

40. Folder Review Timeline (continued)
December-February
Prospective Schools & 440 Team Review folders
Decision to Accept or NOT Accept is recorded on Team Determination Logs
March
Prospective Schools & 440 Team submit list of accepted & not accepted students

41. Folder Review Timeline (continued)
April
Student Placement Mails Letters
Special Education & English Language Learner students who are NOT accepted to any of the HS’s they applied to have the opportunity for an additional review called an “Impartial Review”

42. Impartial Review
If a Special Education or English Language Learner student is not accepted to any of the HS’s he/she applied to, the parent has 10 days to contact OSIS or OMCP to request an Impartial Review
A 440 Team who did not previously review Student Advocacy folders will review Impartial Review request folders and make a determination

43. Additional Information

44. Additional Information
Mentally Gifted (MG) Students are not considered under the LeGare process unless there is a secondary diagnosis
Special Education and English Language Learner students can “Opt Out” of the LeGare Process by informing their school in writing their desire not to participate in the LeGare process
English Language Learners student’s who are part of the post-exit monitoring process (exited less than 2 years) qualify for LeGare

45. Additional Information (continued)
Comprehensive & Charter High Schools are not part of the LeGare Review
Students are NOT eligible for LeGare if they were not considered as “Thought To Be” prior to October

46. Additional Information (Continued)
Students new to your building after the LeGare Deadline must have their Students Advocacy folder sent to the Office of Student Placement for determination of participation

47. Areas of Improvement
The use of SchoolNET documents is NOT a replacement for Student Data Transcript
Team Determination Logs should Not be double-sided
The Reading level on the Student Data Transcript should match the Reading level on the IEP at a Glance
CareerScope documents are NOT a part of the Student Advocacy folder

48. Areas of Improvement (continued)
Indicate if student’s PSSA scores are based on the PSSA-M
Make sure documents in Student Advocacy folders are clear & legible, including the name on the folders and the Team Determination Logs
Include supporting documentation for waivers

49. Areas of Improvement (continued)
Letters of Recommendation should:
Address the qualities that the perspective school is seeking in their applicants
Discuss strengths, areas of improvement & why student is a good fit for perspective school
Demonstrate the recommender knows the student
Be typed on School Letterhead
(if recommendation is by school staff)

50. Areas of Improvement (continued)
Letters of Recommendation should NOT:
Be generic (i.e.: good student, hard worker, helps out a lot)
Have Boiler Plate language
Have blank spaces to write in name of student or “his/her”
Be handwritten
(if recommendation is by school staff)

51. Handouts LeGare Consent Decree Flyer
Guidance/Directions for Completing High and Middle School Admissions Form Addendum
Student Advocacy Folder Content
HS & MS Admissions Addendum Advocacy Form
Team Determination Log