1. Presented By: Marsha Holleman Jenny Kurzer Nancy Simmons Lauren Whitson

2. Parents must be invited 7-10 days in advance. If there is not a 7-10 day notice, then document an explanation on the invitation. They must receive a written invitation. If no response, make a 2 nd attempt. A phone message does not count!

3. A.A biological or adoptive parent B.A foster parent if the parents’ rights have been terminated, but not a therapeutic foster parent. C.A guardian authorized to act as parent or make educational decisions, but not the state if the child is a ward of the state. **The term parent does not include an agency such as DSS or one of its employees if the child is in their custody. D.A person acting in place of a parent including a grandparent, step-parent, or other relative with who the child lives. E.A surrogate parent *Refer to Page 27 of the Handbook on Parents’ Rights!

4. Invitation DEC 1 DEC 2 (if testing) DEC 5 Minutes Give parent the Social History and any other checklist they need to complete After the meeting: Send EC 300 Initial Referral Checklist with copies of the required items to Mary Cameron Best at North Liberty within 10 days!!

5. The 90 Day Timeline begins when the School Receives the Referral which is indicated on the DEC 1 Part II. If it is a parent referral, the 90 days begins as soon as it is in writing. It is our responsibility to help the parent document their request. If it is a teacher referral, the 90 days begins when a decision is documented to refer for testing after interventions have been implemented and monitored.

6. Invitation DEC 3 Worksheet(s) for suspected categories Eligibility Determination DEC 5- Prior Written Notice DEC 6- Consent for Placement Minutes DEC 4- Develop initial IEP within 30 days, but before the 90 day due date.

7. Invitation DEC 3 Worksheet Eligibility Determination DEC 5- Prior Written Notice Minutes **Send in CECAS form

8. Parent Invitation Student Invitation if the student will be 14+ years old before IEP expires DEC 4-IEP DEC 5- Prior Written Notice Minutes

9. Test accommodations must be implemented in the classroom. Give detailed information on the class and test accommodations in the implementation specifications. Do not use custom accommodations for state testing unless approved by David McGee. Make sure to address academic and functional skills in your present levels of performance and goals. Extend 1 students must have objectives that correlate with the Extensions of Common Core Curriculum http://www.ncpublicschools.org/acre/standards/extended/ Extend 2 students must have competency goals Extend 1 and 2 students need to have a justification statement for alternate assessment Remember to check the correct course of study on transition plans for students 14 and older

10. Reevaluation without testing/additional data: Invitation DEC 7- Reevaluation Determination Eligibility Determination DEC 5- Prior Written Notice DEC 4- Revisit the IEP or do a new one Minutes

11. Reevaluation with testing/additional data requires 2 meetings: First Meeting Invitation DEC 7- Reevaluation Determination DEC 2- Consent to Evaluate (check all evaluations needed) DEC 5- Prior Written Notice Minutes After the Meeting: Get screenings completed (vision, hearing, and speech, if needed) Complete and send the EC 416 (Request for Reevaluation) to Mary Cameron Best at North Liberty with copies of required forms and screenings. Only send forms to Mary Cameron if formal evaluations are needed.

12. Second Meeting Invitation DEC 3 Worksheet for the student’s category Eligibility Determination DEC 4- Revisit IEP and sign the IEP or do a new one DEC 5- Prior Written Notice Minutes

13. First contact your Program Specialist! Transfers from within North Carolina require a meeting with a DEC 5 and IEP addendum, if changes are needed. Out-of-State transfers are considered Initial Referrals and may or may not require additional evaluations

14. http://www.burke.k12.nc.us/curriculum/EC2/Pages/EC-Local-Forms.aspx Required Forms for Meetings EC 300- Initial Referral Checklist EC 416- Request for Reevaluations Parent Handbook