1. EBSLG 2004 - Ljubljana by Carolina Sanmartin EADA (Barcelona) Adding Value to Teaching Materials EBSLG Continental Meeting – Ljubljana March 2004

2. EBSLG 2004 - Ljubljana 1.Background 2.Information audit 3.Document management system 4.Who intervenes 5.Circuit 6.Technological aspects 7.Added value 8.Conclusions T ABLE OF CONTENTS

3. EBSLG 2004 - Ljubljana TEACHING MATERIAL Documents handed out to programme participants for use as classroom back-up materials. Reference databases Cases Technical notes Teaching Notes Magazine articles Format - PAPER Originals in good condition Photocopies in very poor condition External documents Produced by EADA 1000 docs. Types of documents 1980 ’ s 1. B ACKGROUND

4. EBSLG 2004 - Ljubljana DRAWBACKS Poor quality (photocopied photocopies) Missing pages (filed away using clips and staples) Documents are lost A lot of time spent filing materials Duplication of documents for simultaneous consultation Limited access for consultation 1. B ACKGROUND

5. EBSLG 2004 - Ljubljana 1998 Marketing Human Resources Company Policy Economy and Finance Operations and Information Systems Academic departments information Audit 2. A UDIT What ? Who ? Where ? How ?

6. EBSLG 2004 - Ljubljana Types of materials Notes Methodology guides Cases Exercises Technical notes Questionnaires Exams Readings Internal organisation Preparation sheets Project guides Role-play Transparencies Video STUDENT TEACHER Solutions: exam, case, exercises Teacher ’ s guide Teacher’s notes 2. A UDIT RESULTS

7. EBSLG 2004 - Ljubljana  The creation of a database to manage all the material found during the audit  All materials referenced in the Methodology guides are entered in the system  All EADA materials are digitised  The setting up of a materials entry process: Who intervenes Responsibilities Time 1998-2004 3. M ANAGEMENT S YSTEM

8. EBSLG 2004 - Ljubljana 4. W HO INTERVENES  Teacher  Documentation Centre  1 full-time  1 part-time  Editors team (External)  Translation team (External)

9. EBSLG 2004 - Ljubljana 5. C IRCUIT Teacher Delivery of document Request Localisation and purchase - DC - Translation - External supplier - Yes Layout Full text database No Modification Entry of materialsPurchase of materials Proofreading

10. EBSLG 2004 - Ljubljana 6. T ECHNOLOGICAL A SPECTS  Documents in digital format  Original (editing): Adobe Page Maker  Viewing: Adobe Acrobat  Document Software: Inmagic  Access through the DC Intranet  Teaching personnel  Academic services personnel  Documentation Centre personnel  Consultation and viewing: Web

11. EBSLG 2004 - Ljubljana Different formats Format standardisation BEFOREAFTER ADDED VALUE Unaware of the existence of documents Knowledge of the School ’ s intellectual capital Consultation limited to the Department Consultation facilitated to all academic staff Non-existent promotion High degree of internal and external promotion: New titles + Research Newsletter 7. A DDED V ALUE Dispersed documentation Centralised information resource

12. EBSLG 2004 - Ljubljana Isolated materials 7. A DDED V ALUE CASE Solution Teaching Note Preparation sheets Article Transparencies ExercisesVideo Notes Exam Consultation restricted in time and place 24 hour / 7days a week on-line consultation Teaching staff turnover = loss of materials Teaching staff turnover = materials remain in the Documentation Centre BEFOREAFTER ADDED VALUE Interrelated materials

13. EBSLG 2004 - Ljubljana 8. C ONCLUSIONS  Maximum amortization of expenses allocated to teaching materials creation (thanks to wider distribution)  A boost to production – a stimulus to academic staff (Documentation Centre Yearly Report)  Higher visibility given to the activity of Academic Departments within the School  The key role of the Documentation Centre within the Institution is reinforced.

14. EBSLG 2004 - Ljubljana Adding Value to Teaching Materials by Carolina Sanmartin EADA (Barcelona) EBSLG Continental Meeting – Ljubljana March 2004 THANK YOU