1. Sustainability (Green Building) Status and Reporting FIMS Real Estate Workshop June 2, 2009 Memphis, TN Thomas Traceski Director, Office of Environmental Policy and Assistance U.S. Department of Energy

2. 2 Presentation Overview DOE Sustainability Implementation and Reporting Green Building Requirements –Policy Development and Implementation –Tracking and Reporting Green Building Progress The OMB Scorecard – Recent Results Success Factors Challenges for 2009 and Beyond

3. 3 Drivers for Sustainability Implementation and Reporting 2006 – Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding (MOU) 2007 – E.O. 13423 - Specific sustainability goals and reporting requirements 2007-2008 – E.O. 13423 implementation embedded into DOE Orders (DOE O 430.2B, DOE O 450.1A, DOE O 413.3A)

4. 4 Basic Sustainable Building Concepts High Performance Sustainable Building (HPSB) Guiding Principles LEED Gold

5. 5 High Performance Sustainable Building (HPSB) A building designed, constructed and capable of being operated in a manner that –Increases environmental performance and economic value over time, –Safeguards the health of occupants, and –Enhances satisfaction and productivity of workers through integration of environmentally-preferred building materials, and water-efficient and energy- efficient systems. For DOE, Green Building is shorthand for HPSB

6. 6 HPSB Guiding Principles The 2006 MOU identified the following five Guiding Principles: 1.Employ Integrated Design Principles 2.Optimize Energy Performance 3.Protect and Conserve Water 4.Enhance Indoor Environmental Quality 5.Reduce Environmental Impact of Materials

7. 7 LEED Gold LEED (Leadership in Energy and Environmental Design) is a third-party certification program for the design, construction, and operation of high performance green buildings. The U.S. Green Building Council awards LEED certification to buildings according to the number of points (out of 100) received in categories that reflect the Guiding Principles. (LEED Gold requires between 60 and 79 points.)

8. 8 HPSB (Green Building) Requirements E.O. 13423 and DOE O 430.2B contain sustainability requirements for New Construction Existing Buildings Leases

9. 9 New Construction at DOE All new building construction projects must comply with the Guiding Principles Building projects over $5M (new construction and major renovation) must achieve LEED Gold certification

10. 10 Existing Buildings DOE Program Offices owning or leasing real property must develop and implement a plan to ensure that 15 % of their existing buildings are in compliance with the Guiding Principles by the end of FY 2015 Requirement flows down to DOE sites

11. 11 Leasing New leases are to include a preference for buildings certified as LEED Gold Renegotiations or extensions of existing leases are to include lease provisions that support the Guiding Principles Leased buildings are included in the 15% goal

12. 12 DOE’s Green Building Implementation Program Policies and directives Department-wide coordination Tools and outreach Tracking and reporting

13. 13 Policies and Directives Transformational Energy Action Management (TEAM) Initiative (2007) Secretarial Memorandum, “DOE Federal Leadership in High Performance and Sustainable Buildings” (2008) DOE Order 430.2B, Departmental Energy, Renewable Energy, and Transportation Management (2008) DOE Order 450.1A, Environmental Protection Program (2008) DOE Guide 413.3-6, High Performance and Sustainable Building (2008)

14. 14 Department-wide Coordination The HPSB Working Group Cross-cutting, with members from –All real-property-owning DOE programs –Key support offices –Several DOE sites Meets biweekly Coordinates implementation of HPSB goals Develops and implements tools and strategies to incorporate HPSB into buildings and leases

15. 15 Tools The DOE Existing Building Assessment Tool (EBAT) Facilitates and documents compliance with the Guiding Principles Is available to all sites Uses a modified LEED ® Existing Building Operations and Maintenance project checklist to match LEED credits to corresponding Guiding Principles Creates a summary table to track compliance with the Guiding Principles

16. 16 EBAT Summary Table

17. 17 Training Development Sustainable design principles LEED rating system Existing Buildings Assessment Tool New sustainability elements in FIMS (to track assessment results)

18. 18 Implementation Process Site Level Determine candidate inventory (all buildings > 1,000 square feet not outgranted or excessed by 2015) Assess candidate inventory to identify buildings that will meet the 15% goal, e.g., buildings that –Have already received a LEED plaque –Will be built to LEED gold or higher by 2015 –Can be upgraded to meet the GPs For buildings to be upgraded, estimate costs, integrate into site planning and budgeting, track and report progress

19. 19 Tracking Progress FIMS is key to sustainability tracking and reporting Sites enter building-specific assessment results into FIMS FIMS includes fields that allow for up-to- date documentation of assessment results, LEED-certified buildings, and other buildings that meet the Guiding Principles

20. 20 Sustainability Fields in FIMS

21. 21 Reporting Progress ­ within DOE OECM aggregates FIMS data for reporting progress at the site and program level OECM reports FIMS data to –The FRPP, which has adopted the FIMS sustainability fields –HSS, which analyzes progress toward meeting the 15% goal and incorporates the FIMS data into “scorecard” input for OMB

22. 22 Reporting Progress to OMB – the Scorecard OMB issues scorecards to each Federal Agency in two areas –President’s Management Agenda (Human Capital, Competitive Sourcing, Financial Performance, E-Government, Real Property) –Greening the Government (Environmental Stewardship, Energy, Transportation) OMB uses a stoplight scoring system Green for success Yellow for mixed results Red for unsatisfactory

23. 23 FIMS Provides the Data for Scorecard Reports HSS analyzes the FIMS data, adds narrative to address specific OMB questions, and submits, in conjunction with the SAO, the resulting report to OMB OMB evaluates the submission and assigns a single sustainable buildings score for the Department – Green, Yellow, or Red

24. 24 The Environmental Stewardship Scorecard The Environmental Stewardship Scorecard contains four metrics, one of which is for Green Buildings Sustainable Design/Green Buildings Environmental Management Systems Green Purchasing Electronics Stewardship

25. 25 OMB Scoring for Green Buildings Green: Implements Guiding principles and is on track to meet the 15% goal by 2015 Yellow: Implements Guiding Principles on all new building projects & leased space Red: Cannot demonstrate compliance with guiding principles for new construction, major renovations, or leases and/or has not developed a sustainable building program

26. 26 DOE Environmental Stewardship Scorecard Results ’05’06’07’08 Environmental Management Systems Green Procurement Green Building Electronics Stewardship Total

27. 27 Most Recent DOE Scorecard Results In January 2009, DOE achieved GREEN status on all four elements in the Environmental Stewardship Scorecard from OMB This marks the first time OMB has awarded a Federal agency a GREEN score for Green Buildings AND the first time it has awarded a GREEN score for Environmental Stewardship

28. 28 DOE 2009 Environmental Stewardship Scorecard

29. 29 The Fine Print: Sustainable Design/Green Building DOE Implements Guiding Principles and is on track to meet the 15% goal by 2015 DOE reports 1.7% GSF and 1.5% by number of buildings above the $5M Capital Asset Threshold meet the Guiding Principles. DOE reported 37 new construction LEED registered projects (representing 3-5% of its total assets) will be online by 2015

30. 30 Getting to Green: Success Factors Senior leadership commitment Line management ownership Use of existing systems (FIMS, EMS, Directives) Integration across organizations and functions (HPSBWG, EERE, FEMP) Tools and assistance (EBAT, training) Leadership at DOE sites and laboratories Persistence

31. 31 Keeping Green: Observations Sustainability cuts across programs/sites Sustainability involves design and construction and operations, maintenance, and disposition Sustainability is broader than green buildings – EMS Because sustainability is inherently crosscutting, teamwork is critical

32. 32 Challenges for 2009 and Beyond – External Changes Implications of a new Executive Order –New reporting requirements? –New scoring methods? –Other? Will changes to LEED or the Guiding Principles require changes to FIMS?

33. 33 Challenges for 2009 and Beyond – Coordination How can (or should) FIMS sustainability reporting be coordinated with other DOE databases and reports? –PARS –Ten-Year Site Plans –Executable Plans –Other

34. 34 Challenges for 2009 and Beyond – Reporting Aids Can improvements be made to facilitate reporting? –Move results from the building assessment tool directly to FIMS –Add more or different fields –Provide more or different training –Provide more or different guidance

35. 35 Challenges for 2009 and Beyond – Validation Sites are to validate sustainability data annually How will validation of sustainability data be conducted? –DOE is incorporating sustainability data review into the FIMS validation process –HQ teams will include review of sustainability data –Focus on buildings claiming to meet the Guiding Principles –Reviews will follow the criteria embedded in the DOE Building Assessment Tool

36. 36 Challenges for 2009 and Beyond – Greenhouse Gases Can FIMS be used to track Greenhouse Gas (GHG) emissions? Buildings are DOE’s largest emissions source Significant opportunities for GHG reductions Since avoiding emissions is a component of GHG management, can sustainable building information in FIMS be used to estimate avoided GHG emissions?

37. 37 Questions? Comments? Thomas Traceski Office of Environmental Policy and Assistance thomas.traceski@hq.doe.gov 202-586-2481

38. 38 DOE 2009 Environmental Stewardship Scorecard