1. Republic of Turkey Prime Ministry e-Turkey Working Group Nurcan ÖZYAZICI Nurcan ÖZYAZICI e-Document Implementing Group Coordinator Head of Data Processing and Communication Department Undersecretariat of Customs nurcan@gumruk.gov.tr

2. Overview of Foreign Trade Transactions in Turkey  e-Customs application has been initiated SAD is generated electronically SAD is generated electronically (using EDI, Web and DTI tech.) (using EDI, Web and DTI tech.)

3. 1998-2003 Traditional Customs (Paper-based) e-Customs (Paperless) Customs Law No. 1615 (Bureaucracy) Paper declaration Full physical control exercised not thoroughly Complicated manual procedures Customs Law No. 4458 (in compliance with EU) Single Administrative Document Risk Analysis On-line procedures Automation BİLGE Classic approach in training Computer literacy Expertize Foreign language 52 Customs Directorates were automated Transformation at Customs 1998-2003

4. TODAY Transformation at Customs 2003-2005 Internet Banking at customs offices (19 Banks) Payment at customs offices Sending export declarations to tax offices for tax refund Electronic access between tax offices and Customs Traditional Customs (Paper-based) e-Customs (Paperless) e-Confirmation Need for going to Exports’ Union to enroll in Enrollment electronically without going to Exports’ Union e-Approval e-Payment Need for going to customs offices to register declarations Registration electronically without going to customs offices GUVAS Management,Performance measurement,Foreign trade statistics,Analysis,Anti Smuggling Data bank e-Customs Delay in production of statistics 71 Customs Directorates have been automated

5.  What is the position of other related documents ? - The number of documents with original signature submitted to Customs is 200 - The number of documents not submitted to Customs is countless... Overview of Foreign Trade Transactions in Turkey

6.  What are the other actors doing ? - - Actors move forward e-Government, e-Trade... - - No sharing but much duplication for information Overview of Foreign Trade Transactions in Turkey

7. What are the disadvantages ? Waste of time Waste of time Waste of financial resources Waste of financial resources

8.  The foreign trade transactions should be carried out electronically e-organization /e-institution  Public services in foreign trade should be provided electronically e-business e-goverment e-trade  Transactions should be based on information instead of documents documentsinformation What is the solution ?

9. e-Turkey e-Trade Coordination Board

10. Recent Studies “e-Turkey” working groups have been established to carry out “e-Europe+action plan” studies, coordinated by Prime Ministry “e-Turkey” working groups have been established to carry out “e-Europe+action plan” studies, coordinated by Prime Ministry

11.  Ministry of Finance  Undersecretariat of Foreign Trade (DTM)  Turkish Standards Institute  The Union of Chambers of Commerce (TOBB)  Turkish Exporters’ Assembly (TİM-İTKİB)  International Transporters’ Association  Banks’ Association of Turkey  Turkish Informatics Foundation  General Secretariat of Uludağ Exporters’ Union  Bursa Association of Customs Brokers  Central Anatolian Exporters’ Union  Ministry of Industry and Trade e-Document Implementing Group e-Document Implementing Group Under the coordination of Undersecretariat of Customs;

12. Project on e-Document in Foreign Trade

13.  To allow for carrying out foreign trade transactions, using a standardized “e-Document” among organizations involved in business process in order to create effective, efficient, fast and reliable e-Business infrastructure  To constitute a “Single Window Environment” that allows for presenting all information to a single body in order for all parties involved in foreign trade to satisfy all requirements concerning foreign trade  To make proposals to constitute substantial base for legislative arrangements and amendments in order to carry out transactions electronically Objectives

14. What has been done so far? What has been done so far? A documentation inventory has been established for foreign trade transactions A documentation inventory has been established for foreign trade transactions 28 documents with priority have been selected to be transferred into electronic environment for sample application 28 documents with priority have been selected to be transferred into electronic environment for sample application Necessary studies have been initiated for documents selected based on free trade zone transactions to be converted into XML Necessary studies have been initiated for documents selected based on free trade zone transactions to be converted into XML A public survey has been completed at Bursa Free Trade Zone (Gemlik) A public survey has been completed at Bursa Free Trade Zone (Gemlik) A draft for work flow and project description has been prepared A draft for work flow and project description has been prepared

15. Relevant Documents Original Invoice (Directorate General of Revenues) Freight Receipt (Transporter) Insurance Policy (Insurance Company) Letter of Bank (Banks’ Association of Turkey) TSE Certificate (by Turkish Standards Institute) Form for Free Trade Zone (by Undersecretariat of Foreign Trade) A.TR Movement Certificate (Union of Chambers of Commerce of Turkey) EUR.1 Movement Certificate (Union of Chambers of Commerce of Turkey) Warranty Certificate (by Ministry of Industry and Trade) Import License for Goods Subject to Quota (by Undersecretariat of Foreign Trade) License for Goods Subject to Supervision (by Undersecretariat of Foreign Trade) Import Licence (by Turkish Exporters’ Assembly) Advance-fixing Certificate of Undersecretariat of Foreign Trade (by Undersecretariat of Foreign Trade)

16. SAD is prepared by using BILGE-DTI /EDI BILGE requires documents for registration Exporter/Importer sends information about the requested documents BILGE sends information about documents to e-Doc Server e-Doc Server sends a request to get approval and detailed information from the relevant web services e-Doc Server sends approval and detailed information from the relevant web services to BILGE BILGE finishes customs transactions e-Document Work Flow 1 2 3 4 5 6 7

17. EXPORTER / IMPORTER BİLGE + EDI E-Doc SERVER INSPECTION APPROVAL TOBB approval DTM approval TSE approval Customs e-Document Network Topology TOBBTİM Other 4 6 3 2 1 57 Other WEB Services Trader Foreign Trade Actors DTM

18. Sample Application in Gemlik It has been decided to make a sample application for e-Doc Project by other relevant organizations infrastructures of which are ready than the Undersecretariat of Customs It has been decided to make a sample application for e-Doc Project by other relevant organizations infrastructures of which are ready than the Undersecretariat of Customs These Organizations: –Undersecretariat of Foreign Trade(DTM) –Ministry of Industry and Trade –The Union of Chambers of Commerce (TOBB) –Turkish Exporters’ Assembly (İTKİB)

19. Documents for Sample Application A.TR Movement Certificate (by TOBB) A.TR Movement Certificate (by TOBB) EUR.1 Movement Certificate (by TOBB) EUR.1 Movement Certificate (by TOBB) Import Licence (by TİM-İTKİB) Import Licence (by TİM-İTKİB) Licence for Goods Subject to Supervision (by DTM) Licence for Goods Subject to Supervision (by DTM) Import Licence For Goods Subject to Quota (by DTM) Import Licence For Goods Subject to Quota (by DTM) Warranty Certificate (by ) Warranty Certificate (by Ministry of Industry and Trade)

20. Current Status at Sample Application Web Services have been prepared for exchanging required data between Customs with e-Doc Server and e-Doc Server with relevant organizations Web Services have been prepared for exchanging required data between Customs with e-Doc Server and e-Doc Server with relevant organizations

21. Thank you for your attention http://www.e-ticaret.gov.tr e-belge@gumruk.gov.tr