1. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Michigan Association for Institutional Research (MI/AIR) 27 th Annual Conference November 6 - 8, 2013 Grand Rapids, Michigan PRESENTED BY: Eileen Brennan, Oakland Community College 1

2. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Data Center Overview Addressing Data Quality OCC IPEDS Usage Examples New Collection Items

3. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool

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6. NCES STATEMENT ON DATA ACCURACY “The Department of Education relies on postsecondary institutions to accurately report data to IPEDS, and nearly all institutions do. Institutions themselves sometimes identify misreporting issues and work with ED to correct those problems without the need for further action by the Department. The Department is concerned about any instances of intentional or significant misreporting. Under these circumstances, the Office of Federal Student Aid may take administrative action to appropriately address the issue.”

7. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool DATA QUALITY – IPEDS EDIT CHECKS On-screen edits – Something that requires immediate action to proceed, often involves omitting a required field. Fatal errors occur when required fields are missing, when incorrect values are keyed, or when major inconsistencies exist. Edit failures that require an explanation (or correction) … the system identifies an abnormal progression of data from one year to the next or from one component to another. Entries that are not within a normal range or an expected value may require a confirmation. SOURCE: “Using the Data Collection System,” a link in the IPEDS Data Provider Center, http://surveys.nces.ed.gov/ipeds

8. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Real Life Example: NCES Addressing Inconsistencies in Year to Year Reporting

9. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool DATA QUALITY NCES notes that the burden of accuracy is on institutions, but has established parameters for acceptable data. Data providers and users must access the data to question and assure data accuracy.

10. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool WAYS TO ENHANCE DATA QUALITY Use IPEDS data! – Review your own institution’s data where it appears: College Navigator, FAFSA institution lookup, Data Center. Benchmark! – Compare your data to a chosen peer set – those you are like or those you want to be like. – If the data are not what you expect, contact those peers to see how they collect and report data.

11. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool WAYS TO ENHANCE DATA QUALITY – ITEMS TO CONSIDER Definitions – how does your institution interpret a measure and how does your comparison institution interpret the same measure? Data Collection Process – how do you and your comparison institution collect data on a given variable? Data Measure Calculation – Are data automatically calculated in your Student Information System, or do calculations need to be triggered?

12. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool OCC IPEDS Recent Usage Examples Student Financial Aid Staff to Student Ratio Total Staff Counts Graduation Rates

13. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool 2009-102010-11 % of students receiving Financial Aid Average amount of aid per student % of students receiving Financial Aid Average amount of aid per student Grand Rapids CC 44%$3,58548%$3,783 Lansing CC N/A$3,95747%$4,663 Macomb CC 24%$3,73424%$4,918 Oakland CC 33%$4,82935%$4,920 OCC Example: Using IPEDS Student Financial Aid Data

14. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool FTE Students to Full-Time Staff Ratios Grand Rapids Community College Macomb Community College Oakland Community College Wayne County Community College District Full-Time Equivalent Students, 2010-11 12,826 16,605 20,554 14,594 Full-Time Equivalent to Full-Time Staff Ratio 19 26 33 Full Time Instructional Staff to Student Ratio 49 76 83 154 Executive/Administrative and Managerial Staff to Student Ratio 366 264 210 261 Other Professional Staff to Student Ratio 173 - 153 112 Technical and Paraprofessional Staff to Student Ratio 101 105 278 912 Clerical and Secretarial Staff to Student Ratio 146 147 155 146 Skill Crafts Staff to Student Ratio 987 593 894 4,865 Service/Maintenance Staff to Student Ratio 176 319 267 356

15. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool OCC Staff Fall 2011 Full timePart timeTotal Primarily instruction 249 1,0801,329 Instruction/research/public service 0 00 Primarily research 0 00 Primarily public service, and Contracts 0 00 Executive/administrative/managerial 98 0 Other professional (support/service) 134 9143 Graduate assistants 0 00 Technical and paraprofessionals 74 882 Clerical and secreterial 133 35168 Skilled crafts 23 0 Service/maintenance 77 0

16. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool

17. New IPEDS Collection Items Reminder of 2012-13 reporting changes. Review of 2013-14 changes. Review of changes through 2015-16 (actual changes mandatory in 2014-15 reporting cycle).

18. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Changes During the 2012-13 Collection Cycle Distance Learning – Whether or not offered and at what level. – Number of students enrolled in any on-line classes, and number exclusively enrolled in on-line courses. – Programs offered completely on-line. – Completions solely through on-line courses. Finance – Pell to be reported as non-operating grant revenue by public institutions (private institutions can choose to report the same way). – Interest expenses allocated across functional expenses. Human Resources – Stream-lined, so fewer reports. – Instruction by credit, non-credit, and combined counted. – New categories aligned with SOC codes. 18

19. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Changes in the 2013-14 Collection Move Graduation Rates and 200% Graduation Rates Components to the Winter Collection. – GR and GR200 data will be due in February, rather than April. Move the Revision of Prior Year Cost of Attendance Data to the Student Financial Aid Component – A new screen will be added to the SFA component. Clarifications to HR screens and instructions 19

20. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Changes for 2014-15 NEW ELEMENTS – Academic Libraries – Data on Veterans – Outcome Measures DELETED ELEMENTS (Still must be collected 2013-14) – Estimated Enrollment as of October 15 – Admissions Information (for open admission institutions) 20

21. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Changes for 2014-15 ACADEMIC LIBRARIES – Screening question in Institutional Characteristics regarding annual total library expenditures. – If there are expenditures, Academic Libraries Survey in Spring will include: Library completely electronic? Collection counts: physical and digital/electronic. Number of branches. Expenditures. Some transactions (interlibrary loans and exchanges). 21

22. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Changes for 2014-15 DATA ON VETERANS – Institutional Characteristics Listing of services available to veterans, military service members and their families. Tuition policies for this group. – Student Financial Aid Survey Number of students receiving Post-9/11 GI Bill benefits, and total benefits awarded. Number of students receiving Department of Defense assistance and total benefits awarded. 22

23. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool Changes for 2014-15 OUTCOMES MEASURES (New Survey) – Report on: Full-time, first-time students Part-time, first-time students Full-time, non-first-time entering students Part-time, non-first-time entering students – Measures: Received award Still enrolled, did not receive award Enrolled at another institution, did not receive award Did not receive award, subsequent enrollment unknown 23

24. 24 QUESTIONS??? Eileen Brennan Research Analyst Office of Institutional Research, Quality & Planning Oakland Community College (248) 232-4527 embrenna@oaklandcc.edu

25. The IPEDS Data Center – It’s Not Your Mother’s Dataset Cutting Tool