1. How to use Phone Conferencing at NPS Up to 3 participants or 4 to 24 participants

2. Up to 3 participants You can easily host a small conference for up to 3 participants using only your telephone

3. Up to 3 participants on Avaya phones Up to 3 participants on Avaya phones –Make your first call –Press the Conf button This puts the first call on hold and gives you a second dial tone This puts the first call on hold and gives you a second dial tone –Make the second call –Press the Conf button again

4. Up to 3 participants on generic phones Up to 3 participants on generic phones –Make your first call –Press the switchhook (or flash button) This puts the first call on hold and gives you a second dial tone This puts the first call on hold and gives you a second dial tone –Make the second call –Press switchhook or flash again

5. More than 3 participants To host larger conferences (up to 24 participants) you will need to use our Sonexis Conference Manager bridge To host larger conferences (up to 24 participants) you will need to use our Sonexis Conference Manager bridge You’ll want to schedule your conferences in advance to insure there are sufficient conference ports available at the time. You’ll want to schedule your conferences in advance to insure there are sufficient conference ports available at the time. The best way to schedule a conference is using the Sonexis button in Outlook The best way to schedule a conference is using the Sonexis button in Outlook

6. What do I need to do? To schedule Sonexis conferences you need: Sonexis software in your Outlook Sonexis software in your Outlook Verify you see a Sonexis button in Outlook Verify you see a Sonexis button in Outlook If not call the TAC at ext 1046, provide your computername If not call the TAC at ext 1046, provide your computername A conference ID assigned to you by the TCO A conference ID assigned to you by the TCO Email tco@nps.edu Email tco@nps.edutco@nps.edu Provide your NPS office extension, computername, and department Provide your NPS office extension, computername, and department Your Conference ID and initial PIN will be emailed to you Your Conference ID and initial PIN will be emailed to you Log into http://blueridge.nps.edu and change your PIN Log into http://blueridge.nps.edu and change your PINhttp://blueridge.nps.edu Configure your ID and PIN in Outlook the first time (details follow) Configure your ID and PIN in Outlook the first time (details follow)

7. Sonexis Button in Outlook No button? Call the TAC ext 1046

8. First time use – you’ll need to provide the Conference ID assigned by the TCO In Outlook select In Outlook select –Tools / Options –Sonexis tab Provide your Provide your –Conference ID –PIN Server URL is Server URL is –http://blueridge.nps.edu

9. To schedule a conference click the Sonexis button

10. Same form as typical Outllook meeting, with the addition of a Conference Details tab

11. Provide your conference details

12. Inviting attendees the same as you would for a typical Outlook meeting

13. Attendees are sent a meeting request with details (email to non-Outlook users)

14. Deleting or changing a meeting in Outlook also cancels your conference call reservation

15. Attendees are sent cancellation or change information

16. Ad hoc conference calls Once you are assigned your Conference ID, you can start an unscheduled phone conference anytime “on the fly” Once you are assigned your Conference ID, you can start an unscheduled phone conference anytime “on the fly” From off campus call (831)656-6500 From off campus call (831)656-6500 –(ext 6500 from internal phones) Follow the prompts Follow the prompts Only available when ports have not been previously scheduled Only available when ports have not been previously scheduled Your conference will end (with warning) if it is about to overlap a scheduled conference Your conference will end (with warning) if it is about to overlap a scheduled conference

17. Conferences also can be scheduled at http://blueridge.nps.edu, but changes made here will NOT synchronize with your Outlook calendar http://blueridge.nps.edu