1. Supply Operations at the Company Level
Become familiar with the proper policies and procedures to supervise supply operations at the company level
Supply Operations
at the Company Level 1

2. MOTIVATOR
Motivator
Have you ever been involved with a case of a lost weapon or sensitive item?
Remember the fallout.
Have you ever been involved with doing a report of survey involving items that have been lost, damaged, or destroyed while in the custody of the unit supply sergeant? Remember the difficulty involved. This lesson is designed to help prevent you, as the supervisor of company supply operations, avoid like circumstances. 2

3. Ensuring supply discipline at Unit Level
LEARNING OBJECTIVE
Supply Discipline
at the
Company Level .
Ensuring supply discipline at Unit Level
The best means of ensuring supply discipline is to be proactive and not reactive in supply operations. Also, supply discipline does not lend itself to infrequent emphasis. Enforcing discipline and compliance with regulations requires constant command emphasis. To effectively instill and maintain supply discipline, commanders and supervisors must routinely adhere to CSDP procedures and conduct supply discipline training for all subordinates 3

4. TYPES OF UNIT STORAGE FACILITIES
SUPPLY ROOM - EXPENDABLE AND NON-EXPENDABLE
TOOL ROOM OR AUXILIARY STORAGE ROOM - TOOLS AND
PILFERABLE ITEMS
ARMS ROOM - STORES WEAPONS AND AMMUNTION
PARKING / STORAGE - SEPARATE AREA, ROOMS, OR BUILDING
OPEN AREA STORAGE - SUPPLIES AND EQUIPMENT NOT EASILY PILFERABLE OR DAMAGED BY WEATHER
SUPPLY ROOM - Stores expendable and non-expendable supplies (Normally Troop Issue Items).
TOOL ROOM OR AUXILIARY STORAGE ROOM - Stores tools and pilferable items that require security.
ARMS ROOM – Stores weapons, small quantities of ammunition and other sensitive items approved by the unit commander (In writing per para to AR ).
PARKING / STORAGE – Vehicle parking areas, separate buildings, and rooms that are issued to Hand Receipt Holders so that they have the means to secure property issued to them from the PHRH / PBO
OPEN AREA STORAGE – Stores supplies and equipment not easily pilferable or damaged by weather 4

5. KEY PLAYERS IN SUPPLY DISCIPLINE
BDE / BN CSDP MONTIORS UNIT COMMANDERS
UNIT SUPPLY OFFICERS UNIT FIRST SERGEANTS
UNIT SUPPLY SERGEANTS PLATOON / SECTION NCOs
Battalion Commander’s appoint in writing, a Command Supply Discipline Monitor to assist the Battalion commander with establishing and the monitoring the Command Supply Discipline Program within his organization in compliance with regulatory guidance. The CSDP Monitor conducts CSDP Evaluations on an annual basis recognizing both superior and inferior performance at unit level.
Unit Commander’s appoint in writing, a Unit Supply Officer to oversee and continually monitor the performance of unit personnel in the accomplishment of administrative actions required for unit compliance with regulatory guidance
SOLDIERS 5

6. ACCOUNTABILITY AND RESPONSIBILITIES ACCOUNTABILITY AND RESPONSIBILITY
COMMAND RESPONSIBILITY
SUPERVISORY RESPONSIBILITY
DIRECT RESPONSIBILITY
CUSTODIAL RESPONSIBILITY
PERSONAL RESPONSIBILITY
ACCOUNTABILITY AND RESPONSIBILITY
Accountability is the obligation of a person to keep records of property, documents, or funds. These records show identification data, gains, losses, dues-in, dues-out, and balances on hand or in use.
Responsibility is the obligation of an individual to ensure Government property and funds entrusted to his or her possession, command or supervision are properly used and cared for, and that proper custody and safekeeping are provided. There are five different types of responsibility. 6

7. Responsibility for all property within their command
COMMAND RESPONSIBILITY. The obligation of a commander to ensure all Government property within his or her command is properly used and cared for, and that proper custody and safekeeping are provided. Command responsibility is inherent in command and cannot be delegated. It is evidenced by assignment to a command position at any level and includes—
 Ø      Ensuring the security of all property of the command, whether in use or in storage.
 Ø      Observing subordinates to ensure their activities contribute to the proper custody, care, use, and safekeeping of all property within the command.
 Ø      Enforcing all security, safety, and accounting requirements
 Ø      Taking administrative or disciplinary measures when necessary.
HHD, ENGINEER BRIGADE (MTOE Abstract)
COMMAND SECTION
  BDE COMMANDER (Command Responsibility)
02 EXECUTIVE OFFICER
03 S4 (CSDP Monitor)
09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH)
10 VEHICLE DRIVER (Personal Responsibility - SHRH)
DET HQ
  HHD COMMANDER (Command Responsibility - PHRH)
02 DETACHMENT SERGEANT (Supervisory Responsibility)
03 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
04 SUPPLY SGT (Direct & Custodian Responsibility)
05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH)
06 TRACK VEH MECH (Personal Responsibility - SHRH)
08 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
09 COOK (Personal Responsibility - SHRH)
10 ARMORER (Direct Responsibility - HRH)
Responsibility for all property within their command 7

8. SUPERVISORY RESPONSIBILITY
SUPERVISORY RESPONSIBILITY. The obligation of a supervisor to ensure all Government property issued to, or used by his or her subordinates is properly used and cared for, and that proper custody and safekeeping are provided. It is inherent in all supervisory positions, is not contingent upon signed receipts or responsibility statements and cannot be delegated. It arises because of assignment to a specific position and includes—
 Ø      Providing proper guidance and direction.
 Ø      Enforcing all security, safety, and accounting requirements.
 Ø      Maintaining a supervisory climate that will facilitate and ensure the proper care and use of Government property.
HHD, ENGINEER BRIGADE (MTOE Abstract)
COMMAND SECTION
  BDE COMMANDER (Command Responsibility)
02 EXECUTIVE OFFICER
03 S4 (CSDP Monitor)
09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH)
10 VEHICLE DRIVER (Personal Responsibility - SHRH)
DET HQ
  HHD COMMANDER (Command Responsibility - PHRH)
02 DETACHMENT SERGEANT (Supervisory Responsibility)
03 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
04 SUPPLY SGT (Direct & Custodian Responsibility)
05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH)
06 TRACK VEH MECH (Personal Responsibility - SHRH)
08 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
09 COOK (Personal Responsibility - SHRH)
10 ARMORER (Direct Responsibility - HRH)
Responsibility for property in the possession of personnel under their supervision 8

9. DIRECT RESPONSIBILITY
DIRECT RESPONSIBILITY. The obligation of a person to ensure all Government property for which he or she has receipted, is properly used and cared for, and that proper custody and safekeeping are provided. Direct responsibility results from assignment as an accountable officer, receipt of formal written delegation, or acceptance of the property on hand receipt from an accountable officer. Commanders, and/or directors of separate TDA activities will determine and assign in writing those individuals who will have direct responsibility for property.
HHD, ENGINEER BRIGADE (MTOE Abstract)
COMMAND SECTION
  BDE COMMANDER (Command Responsibility)
02 EXECUTIVE OFFICER
03 S4 (CSDP Monitor)
09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH)
10 VEHICLE DRIVER (Personal Responsibility - SHRH)
DET HQ
  HHD COMMANDER (Command Responsibility - PHRH)
02 DETACHMENT SERGEANT (Direct Responsibility - HRH)
03 LT WH VEH MECHANIC (Personal Responsibility -SHRH)
04 SUPPLY SGT (Direct & Custodian Responsibility)
05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH)
06 TRACK VEH MECH (Personal Responsibility - SHRH)
08 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
09 COOK (Personal Responsibility - SHRH)
10 ARMORER (Direct Responsibility - HRH)
Responsibility for property accepted on hand receipt from accountable officer (PHRH/CPBO) 9

10. Responsibility for property in storage awaiting issue or turn-in
CUSTODIAL RESPONSIBILITY. The obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for, and ensure proper custody and safekeeping of the property are provided. Custodial responsibility results from assignment as a supply sergeant, supply custodian, supply clerk, or warehouse person, and are rated by and answerable directly to the accountable officer or the individual having direct responsibility for the property. Responsibilities include—
 Ø      Ensuring the security of all property stored within the supply room and storage annexes belonging to the supply room or SSA is adequate.
 Ø      Observing subordinates to ensure their activities contribute to the proper custody, care, and safekeeping of all property within the supply room and storage annexes belonging to the supply room or SSA.
 Ø      Enforcing all security, safety, and accounting requirements.
 Ø      When unable to enforce any of these, reporting the problem(s) to their immediate supervisor.
HHD, ENGINEER BRIGADE (MTOE Abstract)
COMMAND SECTION
  BDE COMMANDER (Command Responsibility)
02 EXECUTIVE OFFICER
03 S4 (CSDP Monitor)
09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH)
10 VEHICLE DRIVER (Personal Responsibility - SHRH)
DET HQ
  HHD COMMANDER (Command Responsibility - PHRH)
02 DETACHMENT SERGEANT (Direct Responsibility)
03 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
04 SUPPLY SGT (Direct & Custodian Responsibility)
05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH)
06 TRACK VEH MECH (Personal Responsibility - SHRH)
08 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
09 COOK (Personal Responsibility - SHRH)
10 ARMORER (Direct Responsibility - HRH)
Responsibility for property in storage awaiting issue or turn-in 10

11. Responsibility for property in their possession
PERSONAL RESPONSIBILITY. The obligation of a person to exercise reasonable and prudent actions to properly use, care for, and safeguard all Government property in his or her physical possession. It applies to all Government property issued for, acquired for, or converted to a person’s exclusive use, with or without receipt.
HHD, ENGINEER BRIGADE (MTOE Abstract)
COMMAND SECTION
  BDE COMMANDER (Command Responsibility)
02 EXECUTIVE OFFICER
03 S4 (CSDP Monitor)
09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH)
10 VEHICLE DRIVER (Personal Responsibility - SHRH)
DET HQ
  HHD COMMANDER (Command Responsibility - PHRH)
02 DETACHMENT SERGEANT (Direct Responsibility)
03 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
04 SUPPLY SGT (Direct & Custodian Responsibility)
05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH)
06 TRACK VEH MECH (Personal Responsibility - SHRH)
08 LT WH VEH MECHANIC (Personal Responsibility - SHRH)
09 COOK (Personal Responsibility - SHRH)
10 ARMORER (Direct Responsibility - HRH)
Responsibility for property in their possession 11

12. Accountability starts with holding responsible individuals accountable
RESPONSIBILITY RELATIONSHIPS.
 Ø      Command responsibility and supervisory responsibility depend on the location of the property within the chain of command. This responsibility is a part of a job or position and is incurred by assuming that command or supervisory position. It cannot be delegated.
 Ø      Direct responsibility is a formal assignment of property responsibility to a person within the supply chain who has the property within his or her custody, but not necessarily in their possession or for their use. Accountable officers always have direct responsibility unless it has been specifically assigned to another person. Accountable officers may delegate such responsibility by written designation or by issue of the property on a hand receipt.
 Ø      Personal responsibility always accompanies the physical possession of property.
Accountability starts with holding responsible individuals accountable 12

13. Custodial Responsibility
Supply Sergeant and Supply Clerk
Responsibility for property in storage awaiting issue or turn-in
Command Responsibility
Responsibility for all property within their command
Company
Platoon
Supervisory Responsibility
Responsibly for property in the possession of personnel under their supervision
Direct Responsibility
Hand Receipt Holders
Responsibility for property accepted on hand receipt from accountable officer (CPBO / PHRH)
Squad
Flow chart on the five types of responsibilities and their relationship to levels of command
Individual
Personal Responsibility
Responsibility for property in their possession. 13

14. SAFETY MEASURES FOR CLASS I STOREAGE
PROTECT FROM
PLACE OPEN STOCKAGE ON DUNNAGE
ROTATE AND GUARD RATIONS
SEPARATE AND LABEL STOCKS
Protect from water, vermin, spoilage, theft, and contamination
Place open stockage on dunage and cover
Rotate rations during exercises / deployments
Separate and properly label stocks by date of pack
DATE
DATE
DATE 14

15. SAFETY MEASURES FOR CLASS III STORAGE
SEPARATE FLASH POINT PRODUCTS
STORE CONTAINERS AWAY FROM GROUND
INSPECT MONTHLY
CONTROL CLASS III ENVIRONMENT
SEPARATE HIGH FLASH POINT FROM LOW FLASH POINT PRODUCTS.
ENSURE STORED CONTAINERS ARE NOT IN DIRECT CONTACT WITH THE GROUND.
INSPECT CONTAINERS WEEKLY FOR LEAKS AND DAMAGE.
CONTROL THE ENVIRONMENT WHERE THE CLASS III PRODUCTS ARE STORED. 15

16. SAFETY MEASURES FOR GENERAL STORAGE
RECEPTACLES - HAZMAT IN FIRE & SPARK PROOF RECEPTACLES
GROUNDING - ELECTRICAL EQUIPMENT GROUNDED
AISLES - CLEAR
LIGHTING - WORK AREAS ILLUMINATED
CLEARANCE -STOCKED IAW REGULATION
RECEPTACLES - STORE HAZARDOUS MATERIALS IN MARKED AND IDENTIFIED FIRE AND SPARK PROOF RECEPTACLES.
GROUNDING - ALL ELECTRICAL EQUIPMENT MUST BE GROUNDED.
AISLES - KEEP CLEAR OF SUPPLIES AND EQUIPMENT.
LIGHTING - ENSURE WORK AREAS ARE ILLUMINATED.
CLEARANCE - PREVENT ACCIDENTS, STOCK ACCORDING TO REGULATION. 16

17. STORAGE PRECAUTIONS FIRE THEFT
FIRE - FIRE CAUSES LOSS OF LIFE AND MILLIONS OF DOLLARS IN LOSS TO STORED SUPPLIES ANNUALLY. TAKE PRECAUTIONS, ENSURE COMPLIANCE WITH SMOKING REGULATIONS, FIRE DRILLS, FIRE REPORTING PROCEDURES, AND FIRE CLEARANCES. THE BEST PREVENTIVE MEASURE AGAINST FIRE IS TO KEEP A FIRE FROM STARTING.
THEFT - SUPPLIES IN STORAGE ARE MORE SUSCEPTIBLE TO THEFT BECAUSE THEY ARE NOT CHECKED REGULARLY. THE BEST PROTECTION AGAINST THEFT IS TO SECURE ITEMS, RESTRICT ACCESS TO STORAGE SITE, AND CHECK ITEMS ON A REGULAR BASIS.
THEFT 17

18. STORAGE PRECAUTIONS RODENTS - CONTROL RODENTS
WEATHER - PROTECT SUPPLIES
RODENTS - CONTROL RODENTS
INSECTS INSPECT INFESTATION OFTEN
WEATHER - PROTECT SUPPLIES STORED IN OPEN AREAS FROM THE ELEMENTS THROUGH THE USE OF DUNAGE, TARPAULINS, AND TENTS.
RODENTS - CONTROL RODENTS BY DISPOSING OF TRASH AND GARBAGE PROMPTLY, BY PROHIBITING EATING IN STORAGE AREAS, AND BY ENSURING THE AREAS ARE KEPT CLEAN AND FREE OF SUBSTANCES THAT ATTRACT THEM.
INSECTS INSPECT FOR INSECT INFESTATION OFTEN, SUMMER MONTHS IN PARTICULAR. CONTROL INSECTS BY NOTIFYING THE POST ENGINEERS FOR ASSISTANCE. 18

19. PHYSICAL SECURITY REQUIREMENT
WEAPONS
STORE ARMS, AUTOMATIC WEAPONS, UP TO 50 CALIBER, AND 40 MM GRENADE LAUNCHERS I. A.W. AR
A unit may store Categories I thru IV of AA&E:
Category II: Light Automatic Weapons, including .50 caliber, M16A2 Rifle, Squad Automatic Weapon (SAW) and 40MM MK-19 Machine Gun.
Category III: 40MM Grenade Launchers (M203)
Category IV: Hand Guns (9MM) and weapons that are not fully automatic.
THE STANDARDS AND PROCEDURES ARE PRESCRIBED IN AR 19

20. PHYSICAL SECURITY REQUIREMENTS
ARMS ROOM
MAXIMUM SECURITY BUILDING
DOORS CONSTRUCTED OF STEEL BARS
APPROVED DA LOCKING DEVICES
APPROVED IDS ON ARMS ROOMS
AA&E storage areas must have an approved DA Form 4604-R (Security Construction Statement) indicating the highest level of storage (Category II) and validated every 5 years by MNFE
Units must have on hand a copy of the most current Physical Security Survey (AR ) in accordance with paragraph 2-6 to AR
Units must maintained a DA Form 4930-R (Alarm / Intrusion Detection Record) in accordance with paragraph 3-6 to AR
Unaccompanied access procedures will be in accordance with paragraph 4-19 to AR 20

21. PHYSICAL SECURITY REQUIREMENTS Arms Racks and Storage Containers
ARMS ROOM
(CONTINUED)
ARMS RACKS AND CONTAINERS - WEAPONS STORED IN:
- BANDED CRATES
- LOCKED CONTAINERS
- LOCKED, STANDARD-ISSUE RACKS
- LOCKED, LOCALLY FABRICATTED RACKS
Arms Racks and Storage Containers
When not in use, arms will be stored in banded crates, metal containers, approved standard issue racks or locally fabricated arms racks, and secured in approved weapons storage facilities. Standard issue approved metal wall lockers or metal cabinets may be used. Crates or containers will be banded, locked, or sealed in a way that will prevent weapon removal without leaving visible signs of tampering. Screws or bolts used in assembling containers, lockers, or cabinets will be made secure to prevent disassembly.
 All arms racks or containers will be locked with approved secondary padlocks. In facilities that are not manned 24 hours a day, rifle racks and containers weighing less than 500 pounds will be fastened to the structure (or fastened together in groups totaling more than 500 pounds) with bolts or with chains equipped with secondary padlocks. Bolts used to secure racks will be spot welded, brazed, or peened to prevent easy removal. Chains used to secure racks (and containers) will be heavy duty hardened steel, welded, straight links steel, galvanized of at least 5/16–inch thickness, or of equivalent resistance to force required to cut or break a secondary padlock. 21

22. Excess Equipment Management
EXCESS MANAGEMENT
EXCESS IS DEFINED AS ANY ITEM ON HAND THAT EITHER IS NOT AUTHORIZED OR EXCEEDS A UNIT’S CURRENT AUTHORIZATION.
WE DO NOT HAVE THE PEOPLE OR RESOURCES TO PROPERLY MAINTAIN IT
UPON NOTIFICATION - UNITS HAVE 30 DUTY DAYS TO ACCOMPLISH THE SUPPLY ACTION
Excess Equipment Management
 Items in excess of authorized allowances will be reported as excess. Units will effect turn-ins, cancel/modify requisitions, or request retention authority.  
 Primary Hand Receipt Holders are relieved from accounting for property upon turn-in of the property or transfer of the property to another organization. Accordingly, disposition of excess equipment should be determined as soon as practical after discovery of the excess items. Request for technical inspections should be submitted, as appropriate, to the supporting maintenance activity to determine condition codes and ensure 10/20 PMCS standards for the item. 22

23. HAND RECEIPTS
KEEP HAND RECEIPTS CURRENT
VERIFY QUANTITIES (TO INCLUDE COMPONENTS) AND SERIAL NUMBERS BEFORE YOU SIGN
DON’T LOAN YOUR PROPERTY TO ANOTHER UNIT UNLESS THE ACTION IS APPROVED BY THE CPBO
RANDOMLY SPOT-CHECK THE LOCATION AND THE PHYSCIAL CONDITION OF YOUR PROPERTY BETWEEN INVENTORIES
If you are a hand receipt holder (HRH), your signing of the hand receipt signifies you agree to take care of the property and return it, when requested to do so, in the same condition it was in when you received it (less any fair wear and tear). Failure to satisfy that agreement can mean that you will pay for the missing or damaged property unless you can prove that it was not lost or damaged by your negligence. DA Pam 710–2–1 chapters 5 and 6, contain much information that will help you manage your hand receipts 23

24. A LATERAL TRANSFER IS AN EXCHANGE OF NON-EXPENDABLE
LATERAL TRANSFERS
A LATERAL TRANSFER IS AN EXCHANGE OF NON-EXPENDABLE
EXCESS PROPERTY FROM ONE ORGANIZATION TO ANOTHER
ORGANIZATION WHERE A SHORTAGE EXISTS.
A Lateral Transfer is an exchange of non-expendable excess property from one organization to another organization where a shortage exists. 24

25. EQUIPMENT TURN-IN / LATERAL TRANSFER PROCEDURES
10-20
ENSURE EQUIPMENT MEETS STANDARDS
PREPARE DOCUMENTS & SHORTAGE LISTS
COORDINATE APPROVAL FROM THE CPBO / BN S4
HAVE CPBO ASSIGN DOCUMENT NUMBER
SUBMIT CANCELLATIONS FOR OPEN REQUISITIONS
COORDINATE WITH SSA OR GAINING UNIT
PROVIDE COPY OF DOCUMENTS TO THE CPBO
DA Form 3161
Ensure equipment meets 10/20 standards
Prepare documents (DA Form for turn-ins and DA Form 3161 for Lateral Transfers) and component shortage lists
Coordinate with CPBO and Bn S4 to verified the exact status of the item (CPBO or Bn S4 may have other information take may impact on the turn-in or lateral transfer of the item)
Upon approval for action, CPBO will provide document number.
Submit cancellation requests for open requisitions for the equipment to be turned in or laterally transfer
Coordinate with SSA or gaining unit
Ensure units provide CPBO with a copy all document
DA Form 3161
COMMANDER 25

26. Delegation of Authority (Signature Cards)
RECEIVING SUPPLIES
CONDUCT INVENTORY
CHECK CONDITION
SIGN FOR PROPERTY
VERIFIY DOCUMENT NUMBER FROM CPBO
PROVIDE CPBO WITH COPY OF SIGNED
DOCUMENT
SUBMIT SHORTAGE REQUISITIONS
DA Form 3161
Delegation of Authority (Signature Cards)
Units will ensure that only authorized personnel sign for unit property. DA Form 1687 is used to designate personnel as authorized representatives of the unit to request and/or sign for supplies.
Receipt Documents
Supplies issued from an SSA are normally issued with DD Form 1348–1 (Issue Release/Receipt Document) or DD Form 1348 (DOD Issue Release/Receipt Document). Unit representatives will acknowledge the receipt of the supplies by signing his or her name and entering the date on the receipt document. The unit representative will conduct an inventory of the item and verify condition. Completed receipt documents (DA Fm , DA Fm 3161, DD Form 250, or DD Form 1348) will be forwarded to the CPBO and unit records will be adjusted accordingly.
DA Form 2765 26

27. UNIT INVENTORIES AND EQUIPMENT ON HAND IN A UNIT.
A INVENTORY IS THE PHYSICAL COUNT OF SUPPLIES
AND EQUIPMENT ON HAND IN A UNIT.
A INVENTORY IS THE PHYSICAL COUNT OF SUPPLIES AND EQUIPMENT ON HAND IN A UNIT
A part of the Primary Hand Receipt Holder’s responsibilities is to ensure that inventories are accomplished when needed. To do this, the Primary Hand Receipt Holder will remind (in writing) the Hand Receipt Holders /Sub-Hand Receipt Holders within his unit, when to conduct an inventory and, if cyclic, what items to include. The Primary Hand Receipt Holder will also request a response from the Hand Receipt Holders /Sub-Hand Receipt Holders (in writing) to document when the inventory was completed and the results of that inventory. 27

28. TYPES OF INVENTORIES
PRIMARY HAND RECEIPT HOLDER INVENTORY – 25% QUARTERLY OR
AS DIRECTED BY CPBO
COMMAND DIRECTED - USUALLY AS A RESULT OF AN INCIDENT
WEAPONS AND AMMUNITION INVENTORY - MONTHLY
OCIE INVENTORY - WITHIN 180 DAYS OF SOLDIER’S ARRIVAL OR
ANNUALLY (SHOWDOWN INSPECTION)
SENSITIVE ITEM INVENTORY - MONTHLY
RECEIPT,TURN-IN, AND ISSUE OF PROPERTY - PHYSICAL
COUNT PRIOR TO SIGNING
CHANGE OF PHRH - WITHIN THE 30 DAYS PRIOR TO DATE OF CHANGE
JANUARY
JANUARY
JANUARY
FEBRUARY
MARCH
PRIMARY HAND RECEIPT HOLDER INVENTORY – Conducted on a quarterly basis as directed by the CPBO (25% Quarterly Cyclic Method)
COMMAND DIRECTED - A Commander or CPBO can direct at any time but usually occurs as a result of a particular incident
WEAPONS AND AMMUNITION INVENTORY – Conducted monthly
OCIE INVENTORY – Conducted on an annual basis for ICE & OCIE “SHOWDOWN INSPECTIONS” and the arrival of new soldiers from Basic/AIT training (6 months)
SENSITIVE ITEM INVENTORY – Conducted monthly
RECEIPT,TURN-IN, AND ISSUE OF PROPERTY – Preformed prior to signing documents to verify the physical count of material
CHANGE OF PHRH – Conducted within the 30 days prior to the effective date of change (Assumption of Command Order)
DA Form 3161
JANUARY 28

29. INVENTORY PROCEDURES CHECK ALL ITEMS FOR MATCH
CHECK CONDITION OF PROPERTY
PHYSICALLY SEE THE ITEM
CHECK ITEM FOR COMPLETNESS.
VERIFY SERIAL NUMBERS
VERIFY EXISTENCE OF ALL ITEMS NOT AVAILABLE
INVENTORY ALL OPERATIONAL LOADS
INSPECT FOR SERVICEABILITY
ABIDE BY STATED TIME FRAMES
Check all items to ensure item description listed on the Primary Hand Receipt matches the actual item
Make a visual check of the condition of the property
Do not assume items exist. Ensure you physically see it
Check item for completeness to include required publications
Verify all serial numbers against Primary Hand Receipt
Verify all items listed as work ordered to support maintenance, or otherwise not available that the proper documentation is available (DA Forms 2407 or DA Forms 3161) to ensure that they exists.
Inventory unit’s operational loads (MREs); inspect for serviceability and lot numbers, and expiration dates
Abide by inventory stated time frames established by regulatory guidance
JANUARY 29

30. UNIT KEY CONTROL PROCEDURES
UNIT KEYS NOT LEFT UNATTENDED OR UNSECURED
 KEY CONTROL REGISTER MAINTAINED
 KEYS SIGNED OUT USING DA FORM R
 KEY AND LOCK CUSTODIANS APPOINTED
 MAINTAIN KEY AND LOCK INVENTORY
 PADLOCKS & KEYS WITHOUT SERIAL NUMBER, GET ONE
Keys
DA 5513-R
Unit keys (Activity and Vehicle Keys) may not be left unattended or unsecured at any time.
A Key control register will be maintained at unit level. Key and Lock Custodian will be appointed in accordance with AR
Keys will be signed out using DA Form 5513-R (Only the Key and Lock Custodian will issued keys).
Units (Key and Lock Custodian) will maintain a key and lock inventory in accordance with AR &
Padlocks and keys which do not have a serial number will be given one.
Individuals receiving keys must be listed on an access roster 30

31. SUPPLY MANAGEMENT CONTROL PROCESS
PROCESS IS IMPLEMENTATION OF THE COMMAND SUPPLY DISCIPLINE PROGRAM (CSDP)
CSDP PURPOSE IS TO
ESTABLISH & STANDARDIZE SUPPLY DISCIPLINE
PROVIDE SINGLE LISTING OF SUPPLY DISCIPLINE
MAKE THE ARMY EFFICIENT IN MONITORING ACTIONS
CSDP PROCEDURES ARE LISTED IN NYARNG REG 710-1
Process is nothing more than the implementation of the Command Supply Discipline Program (CSDP)
CSDP purpose is to establish supply discipline as a regulatory guidance, standardize supply discipline requirements, provide responsible personnel with a single listings of all existing supply discipline requirements, make the the Army more efficient regarding time spent monitoring subordinate actions.
CSDP procedures are listed in NYARNG Regulation 710-1, AR 710-2, and AR
NYARNG
CSDP
PROGRAM
710-1 31