1. Theodora Fitzsimmons & Kathleen Flora Defense Intelligence Agency Learning 2011Orlando, Florida Step-by-Step Session 2:45-3:45, November 8, 2011 Coronado F, 841 Establishing a Group Mentoring Program: Grooming Your Next Generation of Leaders This briefing is classified UNCLASSIFIED

2. Directorate for Human Capital UNCLASSIFIED Aging Workforce Retention Productivity 2 Why Mentoring?

3. Directorate for Human Capital UNCLASSIFIED Traditional Mentoring One-on-one relationship between a more experienced (senior) Mentor and a less experienced (junior) Mentee 3 One Versus a Collection of Mentoring Relationships Group Mentoring Collective mentoring relationships include senior-to-junior and peer mentoring

4. Directorate for Human Capital UNCLASSIFIED 4 A Give and Take Relationship Mentors Guide mentees in selecting goals and action plans Teach mentees how the organization works Encourage mentees to share knowledge with the group Coach mentees to maximize strengths and address areas for development Ask questions that will help build trust Mentees Ask questions Seek guidance Learn from mentor Share with other mentees to maximize strengths and address areas for development Both Be committed to the effort Be flexible Be open Maintain confidentiality Invest in relationships

5. Directorate for Human Capital UNCLASSIFIED Components of a Group Mentoring Program Senior Leader Sponsorship Mentoring Task Lead (Force) Training for Mentors and Mentees (Protégés) Performance Support Materials (Tools and Templates) Recruiting process for Mentors and Mentees Communications Plan Structure/Topics Evaluation

6. Directorate for Human Capital UNCLASSIFIED Step-by-Step Group Mentoring Program Plan6 months priorGain sponsorship at the highest levels 3 months prior Identify Mentoring Task Lead; Form Mentoring Task Force Develop the Recruiting, Communications, and Evaluation Plan Launch8 weeks priorSenior Sponsor announces the launch Launch the Recruiting Plan for Mentors and Mentees 4 weeks priorPair cadre of mentees with mentors 2 weeks prior Send welcome letter and packet to Mentors and Mentees 1 week priorConduct initial Mentoring Program training ImplementMentoringConduct Sessions Evaluate1 week afterEvaluate the program 2 weeks afterReport results & Celebrate! 6

7. Directorate for Human Capital UNCLASSIFIED Session NumberTopic Session OneBuilding trust and relationships Session TwoUnderstanding your Leadership Style / Maximizing your Strengths Session ThreeListening Effectively Session FourCommunication – Presenting Ideas to be Heard Session FiveNetworking within XYZ, the Industry and Beyond Session SixWhats next? 7 Sample Leadership Development Group Mentoring Topics

8. Directorate for Human Capital UNCLASSIFIED Group Mentoring Executive Summary Group Mentoring Program Guide Group Mentoring Mentee Guide Group Mentoring Mentor Tactical Guide Group Mentoring Orientation Instructor Guide Group Mentoring Program Orientation slides Session 841 Available on the Wiki 8

9. UNCLASSIFIED Directorate for Human Capital UNCLASSIFIED