1. District / Club Online Membership Database Extension (MDE) & Directory Martin Brocklebank

2. District 1080 has its own searchable membership database It is NOT linked to the RIGD and therefore Club Secretaries continue to update it as normal NOT RI Global Database

3.  Can edit own data  Clubs can add / edit officers  Data is always up to date (as long as your details are correct)  No need to notify District  Responsible for your own and club data  Can produce printed information in many formats  Generic email addresses for club officers  Benefit to Clubs, Members & Officers

4. So how do you do it …. Only a summary!

5. IMPORTANT If you have your own Club website you still need to maintain this database ~~~~~~~~~~~~~~~~~  You do not have to use the Website RIBItemplate  The data is provided for the benefit of ALL members and officers  It enables visitors to the District Website to find your Club

6. CLUB ADMIN ACCESS This is NOT an Officer Role but a level of access given to the member(s) who will maintain the system ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ A club can have as many designated with this access level as they wish However it is recommended:  A minimum of two and max of four (depending upon whether using the RIBIt)  These members are responsible for maintaining the system  One of these should be the Secretary

7. There are only a few things to maintain  The Meeting Details  The Officer Details  The Member Details  A link to your own website if you have one this diverts any visitors to your website from District  add committees and past presidents

8.  login in to rotary1080.org and the members page is accessed (Green)  click the “Search & Directories" link  search for something  look at the results  choose a report you want (next to "go") and see what you can get Simple “how to” Summary

9. Log on to your “club members login” at www.rotary1080.org

10. Find username and password

11. Club Members Area

12. Search Input Screen

13. Search Input Results

14. Report / Directory Option

15. Print directory

19.  It is only as good as the data you put in  All Members can use it - if they wish  Log in difficulty may initially occur  Email:webmaster@rotary1080.org.uk  please help by keeping your club up to date Caveat

20.  Easy access for club members  Search for any combination of criteria  Refine results  Create reports for directories, name badges, lists, event listings, emails etc  Send email to results search  Create file for local or external printer 1080 online membership database

21. Thank you for listening ~ Please help to keep your data up to date Martin Brocklebank

22.  Designated Club Admin Access  NOT part of RI Global Database  Have a greater level of access – Club Admin Page  Can Add | Amend | Remove records  Basis for ALL Directories and Reports  Only as good as the information entered ~~ KEEP IT UP TO DATE ~~ Club Admin Process

23.  Members individual records  Meeting venue. Time and location  Officer Records  Committee Records MDE Simple Steps Guide Available to download at www.rotary1080.org Click on Marketing menu and choose “membership database” Up to Date …

24. www.rotary1080.org.uk Live Demonstration

25.  We have a poor Wi-Fi in this Hotel so I will have to go through this manually ~~~~~~~~~~~~~~~~~~~~~~~~~ Here goes ………………………login in  Click “club admin” on the top menu  Red Page Failed to connect

26. Club Admin Home Page - RED

27. Update Meeting Details

28. Club Feedback & Information

29. 1 - Edit - Club Officers (choose year)

30. 2 - Available Officer Posts & “New” Office

31. 3 - Add Officers for 2013_14

32. Setting up - Club Committees

33. Add Committee Members (select year)

34. 1 – edit existing Club Members

35. Edit and update – including leavers and deceased

36. Update – leavers

37. Add Photo

38. Members Officers History

39. Add - New Member

40. Club Presidents List – edit The list is automatically created from the individuals record

41. This is what it is all for ….

42.  Members individual records  Meeting venue. Time and location  Officer Records  Committee Records MDE Simple Steps Guide Available to download at www.rotary1080.org Click on Marketing menu and choose “membership database” Keep it up to Date …

43. Contact Martin Brocklebank – Chairman Jacqueline Whipp - Webmaster You can find our details in the database / directory …