1. De-registration at the City Hall (Municipal Records Database – GBA) AccommodationSubmit Books/Materials Check the expiration date in the DUWO tenancy agreement you signed. 2 nd semester: 15-07-2013 1 st semester: 01-02-2014 Collect deposit: During office hours: please go to the DUWO office, bring your inspection form, ID and your keys. You will receive a form for the GWK Travelex Office where you can collect your deposit. Outside office hours: please fill out the deposit refund form and drop it in the mailbox of the caretaker. Within 4 weeks DUWO will transfer the deposit to your foreign bank. account. (Costs for a foreign transaction may be taken from the deposit.) The first step is to report your intended departure to the town hall (gemeentehuis). Officially, you must deregister at least five days prior to departure. This can be done in person or in writing. You can visit your local town hall (gemeentehuis). Be sure to bring your passport or other valid proof of identity. You will be asked to give your current address as well as your future forwarding address. You need to ask for Extract 60 (Uittreksel 60), which you may need during the process of cancelling agreements with utilities and other services. If you do not ask for it, you will not receive any written proof of deregistration. Further information about leaving Netherlands: http://www.access- nl.org/media/13964/le aving_the_netherland s_completed.pdf Change of address when moving abroad form: https://idd.delft.nl/pls/i dd/gem_adr_emi.adr eswijziging Information on DUWO page for de- registration: http://duwo.nl/de- registration%20info% 20municipality%20de lft.pdf http://www.access- nl.org/media/13964/le aving_the_netherland s_completed.pdf https://idd.delft.nl/pls/i dd/gem_adr_emi.adr eswijziging http://duwo.nl/de- registration%20info% 20municipality%20de lft.pdf What to do when leaving TU Delft? Inform the municipality that you are leaving the country or moving to another address: 12345 Residence/ Work permit 6 If upon completing your studies you wish to seek employment within the Netherlands you can extend your residence permit for a maximum duration of one year. http://www.library.tud elft.nl/ ADMITTED EXCHANGE If applicable cancel your Dutch health insurance. Be sure to file any claims before leaving the Netherlands. Things to do before departure 2013 - 2014 Return the keys: During office hours: please hand in the keys at DUWO Short Stay Housing department. Your keys (including the label) should be returned before 11:00 on the departure day. Outside office hours: please return the keys to the mailbox of the caretaker (see envelope given by the caretaker during the inspection) Cancel Dutch Bank Account Cancel Dutch Health Insurance Inform your bank of your departure and close your bank account. Bank charges will be continued, if you do not close your account. When moving to another city in the Netherlands inform the bank of your new address. Check whether you have returned all the books and/or other materials you borrowed from the faculty or central university library 7 Following the official termination of your legal residence in the Netherlands, you will have 28 days (4 weeks) in which to actually leave the country. You will need a valid passport or other border-crossing travel document in order to travel to another country. Transcript of Records TU Delft Net ID Visit your exchange coordinator to settle the last administrative exchange forms. Forward important emails and/or export contacts from your TU Delft webmail account, as your Net ID will be discontinued three months after your unenrolment date. 8 9 De-registration Study Association Inform your study association of your departure. Inform DUWO if you’re leaving earlier than the above mentioned dates. Upon termination DUWO will inpect (few days before your departure) the condition of the room, communal facilities, furnishing and cleanliness. Please request for an official ‘Transcript of Records’ from the international exchange coordinator at the end of your study period.