1. Using Data to Inform Decision- Making Process Eastern Lakeshore Regional Planning Team #6 www.rockstart.ca

2. Outcomes of Presentation  What? Increase awareness of using data to inform decision-making process within your RPT.  Why? Starts conversations; improve strategies for retention and success rates; increase approvals in the RFP process, communicate and celebrate with your administration, community and partners about your success!  How? Using data you collect within your school boards, colleges and on the EDCS site.  When? Put “Review Data” on agenda for each RPT monthly meeting.  What’s next? Continue to work on improving the process of data collection to increase the accuracy and validity of the data.

3. Project Partners for ELRPT #6: Community Colleges:  Durham College  Fleming College  Loyalist College School Boards:  Durham D.S.B.  Durham Catholic D.S.B.  Kawartha Pine Ridge D.S.B.  Peterborough Victoria Northumberland and Clarington Catholic D.S.B.  Trillium Lakelands D.S.B.

4. Goals of Dual Credits SecondaryPost-Secondary Increase OSS credit accumulation Increase OSSD accumulation Increase student retention Support students in a SHSM Ease transition Lighter course load Increase participation rates at colleges Improve credit accumulation Improve retention Increase number of students entering apprenticeships

5. Dual Credits: Participants ProvincialELRPT #6 2009-10 75001400 2010-11 12,0002500 2011-1216,000 2423 2012-1318,500 4239 2013-2014 (Proposed) 19,000 3829

6. Focus of Dual Credits “…continues to be on those students facing the biggest challenges in graduating. – disengaged and underachieving students – potential to succeed – students who have left high school before graduating. Specialist High Skills Major Ontario Youth Apprenticeship

7. Why Collect Data? Data lays the foundation for our regional program planning. It is essential that accurate information be collected to inform our decisions for the next year.

8. Which Data Collection System Do we Use? Each of the ELRPT school boards collect data using Adobe LiveCycle hosted on the KPRDSB Network. Each Board has there own confidential login and link to access the data entry form.

9. What role does the teacher play? Accurate reporting by teachers combined with a clearly worded data collection tool is key

10. You get what you ask for… The ELRPT team continues to learn about the importance of asking the right question. We need to be sure that our form is clear and concise.

11. Using Data to Inform Decisions: ELRPT Dual Credits YEAR% 1 Target Group – At Risk % 2 Target Group - SHSM % 3 Target Group - OYAP ELRPTProvinceELRPT 2009-104335N/A 2010-114338228 2011-123942195 2012-134742245 2013-2014 Semester 1 62N/A27N/A Source: SCWI Regional Planning Team 6 SMART Goals Report, Nov. 2013

12. Using Data to Inform Decisions: ELRPT Dual Credits YEARSUCCESS RATERETENTION RATE ELRPTProvinceELRPTProvince 2009-1080 8885 2010-1182808685 2011-1285818986 2012-1389879187 2013-2014 (Semester 1)89N/A90N/A

13. Using Data to Inform Decisions: ELRPT Dual Credits – Semester 1 PROFILE OF OUR STUDENTS ELRPTPROVINCE % of IPRC16%N/A % of IEP23%N/A % of At-Risk62%N/A % of Early School Leavers9%N/A % of SHSM27%N/A

14. Using Data to Inform Decisions: ELRPT Dual Credits – 2012- 2013 School Within a College – Program Name Credits AttemptedCredits EarnedSuccess Rate Durham – Centre for Success Oshawa 36131688% Durham – Centre for Success Whitby 949298% Fleming – Centre for Success @ Sutherland 454293% Fleming – Centre for Success @ Frost Campus 605897%

15. Using Data to Inform Decisions: ELRPT Dual Credits 2009-10 Dual Credit Students2010-11 Dual Credit Students Total Dual Credit Students College Applicants – One Year After College Applicants – Two Years After Total Dual Credit Students College Applicants – One year After RPT 61,4692974982506514 Province7,5701,4732,34712,2022,510

16. Using Data to Inform Decisions: ELRPT College Applications – 2010-2014 20102011201220132014 ** Cycle in progress Fleming318535408830660 ** Durham374572480984975 ** Loyalist179242164339358 ** Total8711349105221531993 ** Data obtained from OCAS Data Warehouse – Application Cube – by Fleming Data Research as of May 6, 2014

17. Using Data to Inform Decisions: Fleming College Fall Registrants – 2010-2013 201120122013% increase 2011 to 2013 Fleming204227377+ 85% Data obtained from Student Information System by Fleming Data Research as of May 2014 – includes Team Taught Courses

18. Using Data to Inform Decisions: Fleming College Program and Student Specific Data Data obtained from Student Information System by Fleming Data Research as of May 2014 From your Student Information System Program based samples Multiple credits; dual credits across the province

19. How We Use Our SCWI Data By CollegeBy School BoardBy ELRPT To inform Administration, colleagues, students and parents about success of the SCWI programs To inform all partners of the success of the program To use in budget planning process To use in proposal writing process To use in space planning process To use in timetabling process To plan improvements to programs that are not as successful as we would like To use in Strategic Enrolment Planning To use in course selection process To use in Strategic Planning process To use in Public Relations and Media Promotions To use in presentations to staff, students, parents

20. The “Human” stories that the data just doesn’t tell!

21. For more information... Eastern Lakeshore Regional Planning Team: - Co-chair: Gail MacKenzie Durham College Manager, Strategic Initiatives gail.mackenzie@kprdsb.ca - Co-chair: Adriana McDonough Durham Catholic District School Board Student Success Coordinator: SHSM and SCWI adriana.mcdonough@dcdsb.ca - Rockstart Website: www.rockstart.ca

22. Q & A? Brainstorm ideas for improving data collection and the use of the data in various RPT’s.