2. West Asia Exports and Imports Ship Manning Division, Mumbai Shipmate Application Click to Proceed

3. Objectives Phase I Simple storage and retrieval of crew data. Elimination of paperwork. Quick Access to information. Storage of detailed information about applicants. Sorting and grouping of crew member lists. Vessel-wise Grouping / Rank-wise Sorting. Extensive Search capabilities. Manage Vessels and Vessel Details. Crew and Officers Status Management. Who-Where Information at click of a mouse (Applied – Selected – On-Board – On-Leave). Extensive Reports. Cross linked features for round-trip access of application.

4. Objectives Phase II Dual version software –Office and Web versions. Real Time Data Synch between both versions. 100% data integrity. Real Time Pre-filled Document Printing for - 1. Crew Contract Form 2. Officer Contract Form 3. Airlines Letter 4. Letter to Master / Agents. Manage Agent Information. Search Capabilities extended to Agents. Additional reports 1. On-Board Summary. (Officers & Crews) 2. On-Leave Summary. 3. Contract Expiry List. 4. Passport Expiry List.

5. Objectives Phase III Integrate With Training Software. Real Time Data Synch between Training Software and Shipmate. Auto Synch / Manual Synch Options 100% data integrity. Predictive prompts to avoid data mismatch. Additional reports 1. Training Reports Through Shipmate 2. Test Results Reports Through Shipmate Contract Extension Facility. Search capability Extended to Training Reports

6. Tour of Shipmate - Login Secure Application. No Access without right credentials

7. Tour of Shipmate - Menus The shipmate application after the implementation of the first 3 phases has the above 8 main features with sub features accessible within the main features. SuperUser AdministrationShipmatesVesselsAgents TrainingReportsHelp

8. Tour of Shipmate – SuperUser Adding or removing users with access to application. Allows unlocking the integration lock between the training software and shipmate application (Web). SuperUser

9. Tour of Shipmate - Administration Allows manual initialization of the db synchronization between office version and web version of shipmate application. Also allows to release the lock placed during the above db synchronization. Administration

10. Tour of Shipmate – Shipmates Allows access to Core functionality of the shipmate application Manage Shipmate Information. Manage shipmate status Search for shipmates. Shipmates

11. Tour of Shipmate – Vessels Allows access to manage the information related to the vessels of the organization. This manages the technical, registration and license information of vessels. Vessels

12. Allows access to manage the information related to the world-wide agents associated with the organization. Information is presented under 3 heads- Agent Address Book, Search for Agents and Agents List by Country. Agents Tour of Shipmate – Vessels

13. Tour of Shipmate – Training Allows access to the information captured from the Training Software after the integration software is executed from the training department and the db synch is performed between the web and office databases. Training

14. Office version of Software and DB Training & CES Test Software Tour of Shipmate New Shipmate Information : Office Web Training. Test and Training Information : Training Web Office. New Vessels Type / Ranks : Office Web Training. Integration of Shipmate with Training and CES Test Software Web version of Software & Web DB

15. Tour of Shipmate – Reports Extensive set of reports giving access to print information as and when required. Different Summary reports available. Different reports of document expiration available. Reports

16. Tour of Shipmate – Help Detailed help of application available through the help option. Help

17. Tour of Shipmate- Feature Details Details of individual feature. Shows the required screen shots of each feature. Shows the kind of data expected to be entered with sample data entered.

18. Tour of Shipmate- New Applicants Shows details of each tab on the new application entry screen. Information about what information is to be stored for each applicant. Shows sample data for each tab and associated tables.

19. Tour of Shipmate – Add New Shipmate The Add New shipmate feature is designed to capture all information as required for company, legal, customs and maritime regulations. Easy to use tabbed interface makes it very easy to move between the different information groups. Application Details Personal Details Passport Details Continuous Discharge Certificate Academic Details COC & Endorsement s Courses References Other Information Assessment Sea Experience

20. Tour of Shipmate – Application Details Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Application Details

21. Tour of Shipmate – Personal Details Personal Details Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries

22. Tour of Shipmate – Passport Details Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries. Passport Details

23. Tour of Shipmate – Continuous Discharge Certificate Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Continuous Discharge Certificate

24. Tour of Shipmate – Academic Details Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Academic Details

25. Tour of Shipmate – COC and Endorsements Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries COC & Endorsement s

26. Tour of Shipmate – Courses Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Courses

27. Tour of Shipmate – Reference References

28. Tour of Shipmate – Other Information Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Other Information

29. Tour of Shipmate – Assessment Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Assessment

30. Tour of Shipmate – Sea Experience Easy to use Type and Enter Interface Auto navigation down the rows of the entry form. Use of Drop downs lists to minimize typing and restrict incorrect entries. Special controls for date entries Sea Experience

31. Tour of Shipmate- Manage Status Shows details of each tab on the manage status of applicants screen. Information about what information is required and presented for each status. Shows sample data for each tab and associated tables.

32. Tour of Shipmate – Manage Status This screen shows shipmates, grouped by their statuses like -. Applied, Selected, Standby, On-Board, On-Leave, Rejected, NTBT. Status change done by selecting the new Status and transfer button. Printing of applications in same format as application form is provided. Applied SelectedRejectedReportedStandByMedicalVisaOnBoardOnLeaveNotJoinedNTBT

33. Tour of Shipmate – Applied The applied tab shows all new applications entered into the system. Applications entered on both web and office application are shown in this tab. The application numbers indicate the entry point for the application. Other information shown is rank applied for, next of kin and contact information. Applied

34. Tour of Shipmate – Selected The selected tab shows all shipmates who have been selected after review of their applications. Grouping is in similar fashion. Selected

35. Tour of Shipmate – Rejected The rejected tab shows all applications which have been rejected. Reason for rejection entered by the recruiter is also shown on the screen. Rejected

36. Tour of Shipmate – Reported The reported tab shows all shipmates who have reported to office. Typically after the leave is over or Shipmate is called for finalization after application is selected. Reported

37. Tour of Shipmate – StandBy Standby tab as evident from name shows all selectable shipmates. These shipmates are like reserves or kept on hold for some reasons. StandBy

38. Tour of Shipmate – Medical The medical tab shows the records of various medical clearances required as per maritime and international shipping regulations. Typical information : ILO examination results and flag under which clearance provided. Medical

39. Tour of Shipmate – Visa The visa tab shows the visa processing status of the shipmates. The information presented is the country for which visa is sought, date of applying for visa, and date of issue and date of expiry of visa. Visa

40. Tour of Shipmate – On-Board The On-Board Tab is the most important of all and contains information about all shipmates presently on board some vessel of the company. The information presented is the vessel, rank of the shipmate, CDC number, contract start and contract end dates, port of joining and type of vessel. OnBoard

41. Tour of Shipmate – On-Leave The On-Leave tab shows the shipmates who are presently on leave. Information presented is : name, rank at time of leave, last vessel worked on, sign off date, reporting date and contact information. OnLeave

42. Tour of Shipmate – Not Joined The not joined tab shows the information about the shipmates who are expected to join but have not joined. The information shown is name, vessel name, expected joining date, date of refusal/ reason for not joining. NotJoined

43. Tour of Shipmate – NTBT The NTBT tab shows the names of the shipmates who have been earmarked as not to be touched again. This allows the recruiter to keep a tab on the repeat applications from the same person. NTBT

44. Tour of Shipmate- Manage Vessels Shows details of all submenus of the manage vessels screen. Information about what information is required and presented for each status. Shows sample data for each tab and associated tables.

45. Tour of Shipmate – Manage Vessels - Menu Shows list of all vessels on left hand side pane Officers list on right top pane. Crew list on right bottom pane. Manage Vessels

46. Tour of Shipmate – Manage Vessels - Transfer Shows list of all vessels on left hand side pane Officers list on right top pane. Crew list on right bottom pane.. Transfer

47. Tour of Shipmate – Manage Vessels - Reports Shows list of all vessels on left hand side pane Officers list on right top pane. Crew list on right bottom pane. Reports

48. Tour of Shipmate – Manage Vessels - Authentication

49. Tour of Shipmate – Manage Vessels - Add Vessels

50. Tour of Shipmate – Manage Vessels - Remove Vessel

51. Tour of Shipmate – Manage Vessels - Print Vessel Details

52. Tour of Shipmate – Manage Vessels Print On-Board Details

53. Tour of Shipmate – Manage Agents

54. Tour of Shipmate – Add Agents

55. Tour of Shipmate – Edit Agent Details

56. Tour of Shipmate – In-House Training Results (Print Preview)

57. Tour of Shipmate – In-House Training Results

58. Tour of Shipmate – In-House Training Results (Print Preview)

59. Tour of Shipmate – Pending Training

60. Tour of Shipmate – Pending Training (Simulate)

61. Tour of Shipmate – Pending Training (Print Preview)

62. Tour of Shipmate – CES Tests Results (options)

63. Tour of Shipmate – CES Tests Results

64. Tour of Shipmate – CES Tests Results (Print Preview)

65. Tour of Shipmate – CES Test Detailed Report

66. Tour of Shipmate – CES Test Detailed Report (Print Preview)

67. Tour of Shipmate – On-Board Summary (Officers)

68. Tour of Shipmate – On-Board Summary (Crews)

69. Tour of Shipmate – On-Leave Details

70. Tour of Shipmate – Contract Completing Employees (options)

71. Tour of Shipmate – Contract Completing Employees

72. Tour of Shipmate – Passport CDC COC Expiry Details (options)

73. Tour of Shipmate – Passport CDC COC Expiry Details

75. Tour of Shipmate – Contract Extended Employees (option)

76. Tour of Shipmate – Contract Extended Employees