1. EDI Product Training

2. What is EDI ? b Electronic Data Interchange b Transfer data between Business b Transfer data between different applications between Trading Partners b in structured format

3. How can EDI help our Clients ? b Cost effective b More timely communications b Uniform communications with trading partners b Better market position relative to non-EDI competitors

4. Cost Effective b Reduction of paperwork and associated savings : One-time data entryOne-time data entry Reduced errors, improved error detectionReduced errors, improved error detection On-line data storageOn-line data storage Faster management reportingFaster management reporting Automatic reconciliationAutomatic reconciliation Reduced clerical workload and phone chatterReduced clerical workload and phone chatter Higher productivity without increasing staffHigher productivity without increasing staff

5. More timely communication b Rapid exchange of business data b Elimination of mail charges, courier services b Reduced inventory safety stocks b Improved production cycle

6. Uniform communications with all trading partners b Customers b Suppliers b Carriers b Banks and financial institutions

7. Better market position relative to non-EDI competitors b Better corporate image b EDI capability becomes a prerequisite in doing business with some large customers b Better networking with trading partners

8. Why it is necessary to have EDI Standard ? b Exchange Data between Trading Partners b Exchange Data between different applications b Between different countries and languages b As a document base for business system development

9. History of EDI b ’60s Proprietary formats b mid-70’s Country Standard X.12 b mid-80’s UN/ECE (United Nations Economic Commission for Europe) b 1987 ISO9735 - UN/EDIFACT b United Nations Electronic Data Interchange for Administration, Commerce and Transport

10. Major Players of EDI b 5 Major players in US : GEIS (General Electric Information Service)GEIS (General Electric Information Service) IBMIBM Sterling CommerceSterling Commerce HarbingerHarbinger AT&TAT&T

11. What standards are in use ? b USA : ANSI X.12 version 003050, 4010 b United Nations : UN/EDIFACT version S.93A b TRADACOMS : UK 1982 b EAN 1987 : EANCOM (simple subset of UN/EDIFACT)

12. The X.12 Standard b ANSI / ASC X12 (American National Standards Institute / Accredited Standards Committee) TDCC: Transportation Data Coordinating Committee (Transportation Industry)TDCC: Transportation Data Coordinating Committee (Transportation Industry) UCS: Uniform Communication Standard (Grocery Industry)UCS: Uniform Communication Standard (Grocery Industry)

13. X.12 Versions/Release b 1979 001000 b 1986 002000 b 1989 002040 32 Draft Standard for Trial Use b 1992 003000 b 1993 003040 192 DSTUs b 1995 003060 245 DSTUs b 1998 004010 8-Digit date format, Y2K

14. X.12 EDI Language b Word b Element b Sentence b Segment b Paragraph b Transaction Set b Grammar b Syntax

15. Enveloping Segments (X12) b ISAInterchange GS Functional GroupGS Functional Group –ST - Transaction Sets –SE –ST - Transaction Sets –SE GEGE GS Functional GroupGS Functional Group –ST - Transaction Sets –SE GEGE b IEA

16. Transaction Set b 3-Digit Document Code b 810Invoice b 850Purchase Order b 977Acknowledgement

17. EDI Message b Data transferred in ASCII Text b Bit position according to standard Data Dictionary

18. Segments b BEG~00~NE~12345TEST~ ~980901’

19. Elements in a Segment PO1~1~1~EA~3~~PI~AS778~VN~AS778-9999 ’

20. Dictionary b Versions of Dictionary b What is in a Dictionary ? MessageMessage –Segment –element »Codes / Components –Loops

21. UN/EDIFACT b United Nations / EDI for Administration Commerce and Transportation b Standards used in UK, HK, China, and most of the European countries b Similar structure with x.12

22. Basic Terms of EDIFACT & X.12

23. EDI Software b Traditional EDI b Run on VPN (Virtual Private Network) or VAN (Value Added Network) b Internet EDI Internet Hub Service, with Thick or Thin clientInternet Hub Service, with Thick or Thin client XML (eXtensible Markup Language)XML (eXtensible Markup Language)

24. What is XML ? A simplified subset of the SGML (ISO8879 Standard Generalized Markup Language) which provides a file format for representing data, a schema for describing data structure, and a mechanism for extending and annotating HTML with semantic information. A simplified subset of the SGML (ISO8879 Standard Generalized Markup Language) which provides a file format for representing data, a schema for describing data structure, and a mechanism for extending and annotating HTML with semantic information.

25. Terminology b Trading Partner b X.12 b UN/EDIFACT b Data Mapping b Turnaround Map

26. 2 Types of VAN b Value Added Networks b Private VAN owned & managed by major trading partnerowned & managed by major trading partner no monthly chargesno monthly charges only receive mail from that trading partneronly receive mail from that trading partner b Public VAN run & managed by third partyrun & managed by third party monthly charge / transaction chargemonthly charge / transaction charge exchange mail with many trading partnersexchange mail with many trading partners

27. Harbinger EDI Products b STX for AS400 (HK$200K) b STX for Windows (HK$20K) –STX Form STX FormSTX Form STX MapSTX Map b Harbinger.net