1. Presented by Washington State Administrative Office of the Courts Data and Reports Janet Botnen

2. c 2 Agenda Day 1 Morning  Introduction  Court Overview  History of JIS  JIS Today and Tomorrow  Online Resources  Data Dissemination Afternoon  JIS Person Database and Business Rules  JIS Basics for Superior Courts  Data and Reports  Statewide Queries

3. c 3  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed each month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

4. c 4  History:  January 2006 AOC begins automatically reporting to OSOS through SCOMIS  Answer ID 1531: Restoring voting rights to convicted felons – the Madison Memorandum Decision and current status. Answer ID 1531: Restoring voting rights to convicted felons – the Madison Memorandum Decision and current status  Documentation:  Answer ID 1439: How the Secretary of State’s office is notified about felony convictions/restoration of voting rights. Answer ID 1439: How the Secretary of State’s office is notified about felony convictions/restoration of voting rights.  Answer ID 1449: Docket entries transmitted to the Secretary of State for Convicted Felon Notifications. Answer ID 1449: Docket entries transmitted to the Secretary of State for Convicted Felon Notifications.  Court Resources/Manuals/SCOMIS Manual/Convicted Felon Notification.Manual/Convicted Felon Notification  Court Resources/Manuals/SCOMIS Manual/Prepare SCOMIS Labels & Reports/Convicted Felon Report.Manual/Convicted Felon Report Data and Reports Convicted Felon Notification

5. c 5  Procedures put into place:  AOC transmits convicted felon information nightly to OSOS, based on specific Docket codes entered in SCOMIS. This includes ALL of the report options available on the Convicted Felon and Restoration of Voter’s Rights Report page of the Inside Courts Web site.Convicted Felon and Restoration of Voter’s Rights Report  On a regular basis, each superior court prepares a report selecting ALL of the report options and emails the resulting PDF document to its County Auditor.  On a monthly basis, each superior court prepares a report selecting the FIRST FOUR report options and emails the resulting PDF document to the Department of Licensing (DOL) at this address: firearms@DOL.wa.gov, with the subject line reading, for example: “Adams County March Firearm Report.” firearms@DOL.wa.gov Data and Reports Convicted Felon Notification

6. c 6 Additional Resources:  Answer ID 1347: Re-generate a Convicted Felon Report Answer ID 1347: Re-generate a Convicted Felon Report  Answer ID 1453: PowerPoint presentation on Convicted Felon Notification. Answer ID 1453: PowerPoint presentation on Convicted Felon Notification.  Answer ID 1489: Getting my voting rights restored. Answer ID 1489: Getting my voting rights restored Data and Reports Convicted Felon Notification

7. c 7  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed each month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

8. c 8 Resource Answers in eService  Answer ID 718: Recording a PCN number on a superior court criminal or juvenile offender case. Answer ID 718: Recording a PCN number on a superior court criminal or juvenile offender case.  Answer ID 1448: PCN implementation dates for counties in Washington State. Answer ID 1448: PCN implementation dates for counties in Washington State.  Answer ID 1318: What is the PCN (Process Control Number) recording and transmission process for superior courts? Answer ID 1318: What is the PCN (Process Control Number) recording and transmission process for superior courts?  Answer ID 1446: What happens if there is no PCN information on a case for a person who was fingerprinted or booked into jail? Answer ID 1446: What happens if there is no PCN information on a case for a person who was fingerprinted or booked into jail?  Answer 1447: What can I do if my court is not receiving PCNs? Answer 1447: What can I do if my court is not receiving PCNs?  Answer ID 1450: WASIS Disposition Transfer Report. Answer ID 1450: WASIS Disposition Transfer Report  Answer ID 1452: How do I process a non-charge criminal or juvenile offender case if charges have not yet been filed? Answer ID 1452: How do I process a non-charge criminal or juvenile offender case if charges have not yet been filed?  Answer ID 1435: Guidelines for PCN entry on the SCOMIS Sentence screen Answer ID 1435: Guidelines for PCN entry on the SCOMIS Sentence screen Data and Reports – PCN Reporting

9. c 9 Resource Answers in the Online Documentation  Process Control Number Maintenance Process Control Number Maintenance  Adding a Criminal/Juvenile Offender Case Adding a Criminal/Juvenile Offender Case  Transfer of Disposition Information to WSP Transfer of Disposition Information to WSP  Prepare SCOMIS Labels and Reports/WASIS Disposition Transfer ReportReports/WASIS Disposition Transfer Report Data and Reports – PCN Reporting

10. c 10  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed Each Month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

11. c 11  View the Caseload Reports www.courts.wa.gov/caseload/ (public site) www.courts.wa.gov/caseload/  Documentation: Court Resources/Caseloads on Inside Courts Court Resources/Caseloads  Annual Deadlines:  Watch for e-mail from Jenni Christopher, AOC Research unit, regarding data entry guidelines for Caseload Reports. (See handout for latest communication sent 2/13/07)  Search for ‘caseload’ in the eService Center. Data and Reports - Caseload

12. c 12  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed Each Month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

13. c 13  Each month, AOC sends to the court management and site coordinator ListServs, the Top 20 FAQs Viewed from the eService Centers on the Public and Inside Courts Web sites, with links to each answer.  The December 2006 list is in the handouts. Data and Reports - Top 20 eService Answers Viewed Each Month

14. c 14  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed Each Month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

15. c 15 When you have a change request for a JIS application: Data and Reports – DMS: Decision Management System  Access the Decision Management System (DMS): Judicial Info System (JIS)/ Decision Mgmt System on Inside Courts.Decision Mgmt System  Follow the on-screen instructions to submit your request.

16. c 16  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed Each Month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

17. c 17 Current Reports on the acquisition of the statewide CMS: Data and Reports – Roadmap for the Case Management System (CMS) Location:  Judicial Info System (JIS)/Projects & Plans/ JIS Roadmap on Inside Courts Web site.JIS Roadmap  Scroll to bottom of page.  Click JIS Roadmap Bulletins. (Links to public site.)JIS Roadmap Bulletins

18. c 18  Convicted Felon Notification  PCN Number Reporting to WSP  Caseload Reports  Top 20 eService Answers Viewed Each Month  Decision Management System (DMS)  Roadmap for the Case Management System (CMS)  Brio/Hyperion Answers in eService Data and Reports

19. c 19 Data and Reports – Brio/Hyperion Answer in eService  Access the eService Center from any page of the Inside Courts Web site.eService Center  In the Search box, type brio (or hyperion, or data warehouse, or query, or exactly what your question is. For example: how do I create a query in hyperion? Then click Search.

20. c 20 Agenda Day 1 – Next Session Morning  Introduction  Court Overview  History of JIS  JIS Today and Tomorrow  Online Resources  Data Dissemination Afternoon  JIS Person Database and Business Rules  JIS Basics for Superior Courts  Data and Reports  Statewide Queries