1. SOONERCARE Perinatal Services
Provider Training
2009

2. SoonerCare & Perinatal Services
Nearly 60% of Oklahoma births were reimbursed by SoonerCare in FY2008
Perinatal Advisory Taskforce
1 down, only 32,887 to go. . .
SoonerCare
OHCA has become the major insurance carrier in the state for pregnant women—last year 60% of OK’s births (nearly 55,000 babies are born in the state) were covered at least in part by SoonerCare.
Several years ago, OHCA and OSDH began looking at how to improve birth outcomes in the state—PATF was formed—brings together major stakeholders in perinatal health—providers/university systems/OHCA/OSDH/agencies/organizations involved in perinatal health care.
As a result many of OHCA’s perinatal benefits have been revised/improved to contribute toward quality care and improve health outcomes for mothers and their newborns while reducing costs associated with poor outcomes.

3. Benefit Expansions 2006 Smoking/Tobacco Use Cessation Counseling
Ultrasounds
2007
Perinatal Dental
Prenatal Risk Assessment
Obstetrical High Risk Care (i.e., NSTs, BPPs)
Maternal & Infant Health Social Work Services
Lactation Consultation Services
Genetic Counseling Services
2008
Soon-To-Be-Sooners
These are some of the revisions and expansions made during the last couple of years, this will serve as today’s agenda of what we plan to review and help you have a better understanding of SC perinatal benefits

4. Smoking & Tobacco Use Cessation Counseling
“5 A’s” Intervention
Ask the patient to describe his/her smoking
Advise the patient to quit
Assess the willingness of the patient to quit
Assist with referrals and plans to quit
Arrange for follow-up
These benefits are for ALL SoonerCare members age 12 and over. We want to highlight this benefit in this training because tobacco cessation, important for everyone, is particularly important for pregnant women due to negative birth outcomes associated with smoking and tobacco use.
1 in 5 pregnant women in OK smoke.
Tobacco use in pregnancy is one of the single most important preventable causes of poor birth outcomes—it contributes to higher rates of low birth weight, preterm delivery, still birth and lots of pregnancy complications, i.e., miscarriage, premature rupture of membranes, etc.
The 5 A’s methodology for tobacco cessation was created by the Agency for Healthcare Resarch and Quality (AHRQ) and is endorsed by the US Public Health Service as an evidence based method of assisting individuals in quitting tobacco use
There is strong evidence to indicate that providers addressing tobacco use with patients makes a difference and helps patients in reducing tobacco use
Much information is available through the US Surgeon General’s website on the 5 A’s and tobacco cessation, the website is listed on the SC handout behind your presentation--the handout describes the benefits available through SoonerCare

5. Smoking/Tobacco Use Cessation Counseling--Provider Types
Physicians
Physician assistants
Nurse Practitioners
Nurse Midwives
OSDH & FQHC nursing staff
Dentists
Many providers are eligible to provide tobacco cessation benefits—many dentists are providing it, SC would like to see an increase in primary care providers and obstetrical care providers using the benefit

6. Smoking/Tobacco Use Cessation Counseling
Paid in addition to other appropriate services rendered on the same day
Up to 8 sessions/year per individual with documented tobacco use
Coverage for SoonerCare, STBS and Insure Oklahoma IP
99406—3-10 minute session
99407—More than 10 minutes
No billing for less than 3 minutes
Service is paid in addition to any other service provided—paid in addition to global fees/E&Ms, etc.
If someone asks what it pays– you may not want to give that info out since there is only one dental code (not broken out by time) and it pays a higher rate than physician code;- Fees are available on the website under Providers/Claim Tools/Fee Schedule—
Up to 8 sessions per year, great for prenatal care providers, to address each visit;
US Public Health services recommends adding tobacco use to vital signs, to be checked at every visit, (status may change, needs to be asked about)—5 A’s goes on to provide advice to quit and resources/help to quit

7. Smoking/Tobacco Use Cessation Counseling Documentation
OHCA 5 A’s Tobacco Cessation Counseling Documentation Form (CH-18)
Chart documentation must include:
A separate note
Separate signature
Patient specific information addressed in the 5 A’s
Time spent by the practitioner performing the counseling
Copy of CH-18 in packet—may get from website—may use either the form or do own documentation

8. Smoking & Tobacco Use Cessation Additional Support
Medications
Zyban
Chantix
Nicotine Replacement Products
Nicotine patches
Nicotine gum
Oklahoma Tobacco Helpline
Products available for all SC members, however, may or may not be appropriate during pregnancy, provider and patient will have to discuss
Give everyone tobacco helpline number—available for all Oklahomans—provides nicotine replacement products for uninsured

9. Perinatal Dental
Limited dental benefits for members who are pregnant &/or up to 60 days postpartum
No referral or PA required
Exams
Radiography
Cleanings (including scaling and planing)
Fillings
Extractions
Smoking & Tobacco Use Cessation Counseling
OHCA proud of this service, represents SoonerCare’s first time to provide adult dental benefits outside of emergency extractions;
Available to pregnant SC members while pregnant and up to 60 days postpartum—not available for STBS
Not as rich or full a benefit package as children’s dental but many important services are available
No referral required, providers can be found on website, provider look-up

10. Prenatal Risk Assessment
Separate payment for initial assessment of pregnant member
Must complete both:
American College of Obstetricians and Gynecologists (ACOG) Assessment Form
OHCA Prenatal Psychosocial Assessment Form (CH-16)
(English & Spanish versions)
Prenatal Psychosocial Assessment form (CH-16) provides a comprehensive, standardized format for documentation and assessment of psychosocial problems—augments history and information contained in the ACOG form. Ideally completed on 1st visit to assess current issues that may affect pregnancy, i.e, domestic violence, basic needs/resources, etc. Page 1 is designed to be completed by patient; page 2 to be completed by practitioner or medical staff with the patient. Available on website in both English and Spanish. Form in your packet with instructions. May seem time consuming at first but many practices have begun using and found it got quicker/easier with time and they were getting much better information from patients and able to better address needs. May want to refer to Maternal and Infant Health Social Worker for services (talk about that in a few slides)

11. Prenatal Risk Assessment Codes/Limits
HCPC code H1000
Limits:
Two assessments per pregnancy
(i.e., member changes providers during pregnancy)
One assessment per provider
Provide explananation about the limits—a woman may have two assessments if she changes providers—each provider may only bill one assessment
Pays $30.00—paid in addition to other globals/E&Ms.

12. OB Ultrasound Coverage
Three categories:
All Pregnant Members
Pregnant members with suspected or identified fetal anomalies/maternal conditions
Pregnant members with confirmed High Risk OB (approved High Risk OB PA)
There has been some confusion about pregnancy ultrasounds—there are basically 3 categories for ultrasounds—
Those that all pregnant SoonerCare members are eligible for
Those that are for women needing further assessment due to suspicion of a problem with the pregnancy or baby
Those in which a problem has been identified and high risk ob benefits are approved through a PA
We will review each category

13. OB Ultrasounds All Pregnant Members:
One First-Trimester (abdominal or transvaginal)
CPT codes 76801/76817
AND
One Second- or Third-Trimester
CPT code 76805
Performed by:
OB/GYN
Radiologist
MFM
Nurse Midwife
Family Practice Physician
Advanced Practice Nurse Practitioner in OB, certified in OB Ultrasonography
ALL pregnant SC members are eligible for 2 US—ONE in first trimester and ONE after first trimester (if you miss the one in first trimester, then you only get one after first trimester—no build up for not using the first)

14. OB Ultrasounds Pregnant members with suspected or identified fetal anomalies/maternal conditions
Assessment to confirm, performed by MFM
One fetal/maternal evaluation with detailed fetal anatomic exam (“Level II”)
CPT codes 76811/76812
Follow-up
CPT code or 76817
Up to 6 medically indicated follow-ups (additional require PA )
Pregnancies that need further assessment to establish/confirm maternal/fetal high risk condition (medically necessary)—One Level 2 is covered when performed by an MFM; MFM may need to perform follow-up for confirmation—may do up to 6 follow-ups prior to PA
76811—one per pregnancy—fetal/maternal eval and detailed fetal anatomic exam, single or 1st gestation
76812—each additional gestation
76816—Follow-up, re-eval of fetal size measurements, amniotic fluid volume, re-eval of organ systems for abnormalities

15. OB Ultrasounds Pregnant members with confirmed High Risk OB (approved High Risk OB PA)
Additional ultrasounds allowed for pregnant members with approved high risk obstetrical conditions
Requires High Risk OB Prior Authorization
See HROB slides (Referral and confirmation of approved maternal/fetal condition by MFM and approved OHCA CH-17)
Moms with confirmed high risks and approval by OHCA medical authorization—may have up to 6 additional US—these may be performed by any qualified provider

16. High Risk OB Care (HROB)
Limited set of additional pregnancy care services for certain high risk maternal/fetal conditions (prior authorization required)
Enhanced Antepartum Management
Fetal Nonstress Tests
Biophysical Profiles
Additional Ultrasounds
Automatic referral for SoonerCare Care Management
SoonerCare recognizes the extra care and attention required in providing obstetrical care for women with medically high risk pregnancies. As of December 1, 2007, SoonerCare began offering expanded benefits for members who meet OHCA high risk pregnancy criteria. Providers of obstetrical care may seek prior authorization for additional reimbursement for the care of medically high risk pregnant women when co-managing care in consultation with a Maternal Fetal Medicine Specialist.  
HROB provides additional services for SC pregnant members with certain high risk conditions (maternal/fetal). Limited additional tests can be approved—NSTs, BPPs and US. Separate reimbursement is available for medically necessary fetal non-stress tests, biophysical profiles, and additional ultrasounds (beyond the standard benefit) when provided to SoonerCare members who meet the established criteria and services are prior authorized through the SoonerCare Medical Authorization Unit.
Providers are eligible to receive supplementary per visit reimbursement for antepartum care of members with prior authorization for high risk OB services (paid in addition to global fees-$20 fee each time patient sees provider).
Members authorized for High Risk OB Services are automatically referred to a SoonerCare Nurse Case Manager to assist with medical management, referrals and other services as needed.

17. HROB Process High Risk OB services require PA
PA approval process begins with MFM consult
MFM services allowed without PA (for high risk confirmation):
One fetal/maternal evaluation with detailed fetal anatomic exam (“Level II”)
Up to 6 medically indicated follow-ups (additional follow-ups require PA )
One NST or one BPP
Primary OB and MFM are encouraged to co-manage care when appropriate
Maternal-Fetal Medicine Specialist must see patient as first step in HROB PA process. Encourage providers to comanage care when appropriate between home OB provider and specialty provider (MFM).
SoonerRide is available to help with transportation to specialist
In the future, it is hoped that telemedicine will help make this service easier to access in rural communities

18. HROB-- Enhanced Antepartum Management
Additional reimbursement to primary OB provider for management of approved high risk OB patients ($20/ antepartum care visit)
Exception: Not available for state-employed providers
State employed physicians not eligible (due to the fact they are paid university system enhanced rate)
HROB Prior Authorization required
Paid in addition to E&M &/or global fees
Code H1001

19. HROB-- Tests/Procedures NOTE: Prior authorization required
Additional Ultrasounds
Combined limit of 6
CPT Codes 76815, 76816, 76817
Fetal Nonstress Tests and Biophysical Profiles
Fetal Nonstress Tests (NST)
CPT Code 59025
Biophysical Profiles (BPP)
CPT Code (with non-stress testing)
CPT Code (without non-stress testing)
limited to combined total of twelve (12) units
Codes for HROB tests—PA approval required

20. Required HROB PA Forms Fax: 405-702-9080 or 866-574-4991
Comprehensive assessment by MFM (signed by MFM with treatment recommendations)
Chart notes documenting high risk condition
CH-17 High Risk OB Treatment Plan/ Prior Authorization Request signed by MFM (primary OB signature only required when requesting enhanced antepartum management fee-H1001)
HCA 13-A Cover Sheet
Fax: or
Copy of CH-17 in packet—may get on website;
Complete both CH-17 and cover sheet—fax in with assessment by MFM
Either MFM or home OB provider may fax in request—need to coordinate on this—MFM consultation/assessment must have treatment plan recommendations and be signed—CH-17 requests must not exceed recommendations in MFM assessment/treatment plan (MFM sig not required on CH-17 if consultant/notes have treatment recs and are signed by MFM)
Providers that want antepartum management fee need to indicate and sign on CH-17

21. Maternal & Infant Health Social Work Services
Licensed Clinical Social Workers (LCSW) with training and experience in Maternal & Infant Health
Services for pregnant women with psychosocial factors/conditions that may lead to poor pregnancy &/or infant health outcomes
Domestic violence
Substance abuse
Lack of basic resources
Mental Illness
Other psychosocial concerns
Services to help mother with issues outside of medical condition that may affect pregnancy—i.e., domestic violence, substance abuse, help in gaining resources for food/living conditions, mental health treatment, etc.

22. Maternal & Infant Health Social Work Services
Consider methods to refer or incorporate use of LCSW services in OB practice (LCSW contracts directly with OHCA)
No formal referral required
Individual may self-refer
May be referred by OB or other provider
Services are covered:
During pregnancy
Up to 60 days postpartum
Referred by any provider or self—listing of providers on website provider look-up—many providers willing to travel to provide services in other regions/counties—think about setting up a day of the week/month MIH SW could come into office and meet with patients, etc.
Available to STBS as well, but ends at delivery (when STBS benefits end)
Listing of SoonerCare contracted providers at

23. Lactation Consultant Services
Individualized care to address specific breastfeeding issues &/or manage lactation crisis
Familiarize and encourage members about this service
Covered during pregnancy & up to 60 days postpartum
No formal referral required
Strong evidence-base supports breastfeeding as one of the most readily available methods to improve the health status of children
LC services support the initiation and duration of breastfeeding—many women start in the hospital but run into issues after discharge, need support/consultation—this service is intended to provide one-on-one support, training, expert help
Available for STBS but ends at delivery (when STBS benefits end)

24. Lactation Consultant Services
Listing of SoonerCare contracted providers at
Eligible Providers
Must have both:
1) Be either a Licensed Nurse or Licensed, Registered Dietitian
--and--
2) Be an International Board Certified Lactation Consultant, Registered Lactation Consultant (IBCLC, RLC)
Must have a current OHCA contract
Well-qualified providers--
Please let moms know this service is available and how to access it--
Providers listed on website—provider look-up

25. Genetic Counseling
Services for pregnant/postpartum SoonerCare members facing potential or diagnosed birth defects
Services provided by Licensed or Board Certified Genetic Counselors
Referred by OB or pediatric provider (usually by specialist)
Available by referral for pregnant women carrying babies with possible birth defects
SoonerCare contracts with all licensed genetic counselors in the state

26. Soon-To-Be-Sooners (STBS)
Coverage of pregnancy related services for undocumented or non-citizen pregnant women residing in Oklahoma
This program makes prenatal care services available to undocumented and non-citizen pregnant women in our state. This program was made available through a federal provision referred to as “services for the unborn child”. The idea is to provide health care services while women are pregnant to promote healthy birth outcomes.
STBS is a slimmer benefit package than regular SoonerCare and covers only services that optimize the pregnancy and health of the baby.
Providers and members are often confused about what services are covered under STBS. It is important to remember these services are intended to promote a health pregnancy and the healthiest outcome for the baby. Services, like regular prenatal care visits and labs, specialty services for things that affect the pregnancy, i.e., diabetic consultation, would all be covered. Services that affect the health of the mother exclusively and have no bearing on the pregnancy or health of the baby would not be covered, i.e., cataract surgery for the mother.

27. Soon-To-Be-Sooners (STBS)
Enrollment
Pregnant women apply using regular SoonerCare application (SC-1)
STBS members receive a member ID card and a welcome letter explaining the program and covered services
It is important to note that women must be enrolled in STBS for providers to bill antepartum care. Women enroll in the same manner as for SoonerCare—website apps or OKDHS office. Eligibility will indicate STBS.
NOTE: Pregnant women must be enrolled in STBS for reimbursement of non-emergency services

28. STBS Covered Services
Office visits related to the baby (antepartum care) including usual covered labs and ultrasounds
Two office visits per month (outside of global antepartum care visits) for conditions that impact the pregnancy--i.e., specialists, lactation consultant, social worker
High Risk OB services as medically necessary (prior authorization required)
Services must be for the benefit of the unborn child (optimize pregnancy outcome)
Routine prenatal care is covered similarly to regular SoonerCare.
STBS are eligible for the benefits listed

29. STBS Covered Services Maternal and Infant Health Social Work Services
Lactation Consultation Services
Genetic Counseling
Hospital services for the delivery
Patient advice line
Pharmaceuticals related to optimizing pregnancy outcome
STBS covers 2 office visits for other conditions affecting the pregnancy along with Lactation Consultation, MIH Social Work, Genetic Counseling, etc., all included in 2/month—first in, first paid out billing

30. STBS Excluded Services
Services not covered for STBS:
Dental services
SoonerRide (transportation)
Vision Services
Services for conditions that do not impact pregnancy outcome
Services for the mother after delivery
No coverage for family planning products or tubal ligation
Some benefits are not covered for STBS—see slide
Remember benefits end at delivery (hospital/delivery services are paid)
Providers can bill global code (59400) that includes antepartum, delivery and postpartum—providers may not bill postpartum separately
Because this coverage is available as a health benefit for the “unborn child” (baby), family planning products and services, including tubals are not available for STBS members

31. STBS Pharmacy Coverage
Many prescription medications are covered for STBS members!
Prescriptions are covered for pregnancy related conditions as medically necessary
Most STBS prescriptions require pharmacy PA (OHCA internal process—24 hour turn around)
No pharmacy PA required for prenatal vitamins or Macrobid; (more coming soon)
STBS covers many Rx
Prenatal vitamins and Macrobid will be filled right away at the pharmacy—a few other drugs are being added to this short list—other drugs are covered but most go through a pharmacy PA process—see next slide

32. STBS Pharmacy PA Process
Provider writes prescription as usual; calls in or sends Rx with member to local pharmacy
Provider may send OHCA form “Pharm-4” with prescription to expedite pharmacy PA process—list diagnosis and reason why medically necessary for pregnancy
If no form sent, pharmacy will fax form to provider for completion
PA usually processed within 24 hours
Write Rx as normal—send with patient or fax/call pharmacy
Provider can send “Pharm-4”—OHCA form available on website—to expedite pharmacy PA process—complete middle section as to why drug is necessary to optimize pregnancy/health of fetus and sign
If you don’t send form, pharmacy will fax one for you to complete and sign—provider must complete and sign!
Inform STBS members it may take a few hours or even up to one day to get medication filled—this does not mean they can’t get it, they may just need to wait and return in a few hours! (Not all meds are covered, but MANY are!)

33. STBS Claims Processing
All STBS claims, other than global deliveries, are medically reviewed to ensure claim meets medically necessary criteria to benefit the fetus/optimize pregnancy outcome.
Claims payment will take a minimum of 30 days
Providers must submit documentation with claim
HCA-13 Electronic Paper Attachment Cover Sheet
STBS claims are medically reviewed
This slows down the processing, claims—other than delivery-- will take a MINIMUM of 30 days
It may be helpful to submit documentation with claims rather than wait for request for documentation

34. Oklahoma Health Care Authority Electronic Claim Paper Attachment Form
Cover Sheet A
Example of documentation attachment with claim

35. STBS Deliveries & Reimbursement
STBS alien global deliveries (antepartum & delivery) have a two stage reimbursement process
1st--Payment is made on delivery portion only
2nd--Payment is made on remainder of global (antepartum care portion)
Paid on a monthly cycle
STBS deliveries are funded through both TXIX and TXXI and members fall into various categories of eligibility. This causes manual work to be completed in order for OHCA to properly process and pay out of correct funding bucket. This creates a two-step payment process that takes more time than most claims.
Providers will bill global for antepartum and delivery but will first receive payment only for delivery; Payment will be sent later (monthly cycle) for antepartum portion of the global

36. Newborn Arrival (after STBS)
Newborns of mothers covered under STBS are U.S. citizens and are eligible for full scope SoonerCare benefits
Newborns receive up to 12 months SoonerCare eligibility
Newborns are added by OKDHS caseworker or electronic NB-1 process at hospital
Assure STBS moms their babies will be born US citizens and will be eligible for 12 months of SC eligibility, but they need to make sure their babies get enrolled (usually at hospital). They need to be thinking about who the baby’s provider will be so they can choose at enrollment.

37. OHCA Perinatal Contacts
Shelly Patterson
Perinatal Coordinator
Terrie Fritz
Director of Child Health
OHCA Child Health Unit
Please feel free to contact us with ideas/suggestions!

38. The End!
Woohoo!!
Questions?