1. Direct Admissions Selection Officer training mid year 2012

2. RMIT University©2012 2 Agenda Introduction RMIT University©2012 Admissions Selection Officer Training Communications What’s new? Selection decisions Important dates, contacts and links Summary Questions

3. RMIT University©2012 3 Introduction Student Administration Management System Admissions Selection Officer Training Nevine Khalifa (Manager – University Admissions & Selection ) Abhijith Mani (Snr Coordinator – Direct Admissions & Equity) Pat Hughes (Coordinator- Credit Transfer) RMIT University©2012 TBC (Coordinator – Direct Admissions) Christy Jung (Admissions Officer– Direct Admissions) Colleen Smith (Admissions & Equity Officer – Direct Admissions) Belinda Norman (Admissions Assistant– Direct Admissions) Jessica Kelly (Admissions Assistant – Direct Admissions) Admissions Selection Officer Training

4. RMIT University©2012 4 Introduction TAFE Cert IV & above Undergraduate Associate degrees, Bachelor degrees and Honours programs. NOTE: Bachelor degrees & Associate degrees run through VTAC in Sem 1 Postgraduate All postgraduate coursework programs only Direct Admissions RMIT University©2012 Only local students are eligible to apply via Direct Admissions – International students apply via RMIT International Admissions Selection Officer Training

5. RMIT University©2012 5 Introduction - preparing for an intake 1 May 2012 Attend the training and review Learning Hub material to understand how the process works Understand the role of a Selection Officer Understand the “Selection & Admissions” policy Admissions Selection Officer Training

6. RMIT University©2012 6 Web-based application (introduced May 2011) Selection decisions to be entered in Apply Direct Release 4a is due for May, 4b in June/July Apply Direct update Introduction Admissions Selection Officer Training

7. RMIT University©2012 7 Better aligned with web transformation project Better aligned with web transformation project Release 4a & 4b Introduction Reports available in AD Equity applications (4b) Selection decisions Internal applications (4b) Admissions Selection Officer Training

8. RMIT University©2012 8 Checks website/Info Corner for available programs Checks website/Info Corner for available programs Applicant Application process Creates and submits application Posts/drops off documents Registers via Apply Direct Uploads supporting documents Receives selection outcome Admissions Selection Officer Training

9. RMIT University©2012 9 What’s New Look and Feel Admissions Selection Officer Training

10. RMIT University©2012 10 RMIT University©2011 What’s New – Applicant interface Current Interface New Interface Admissions Selection Officer Training

11. RMIT University©2012 11 What’s New – Application form Current Exclusion question New Exclusion question Exclusion for academic reasons Have you been excluded for academic reasons from RMIT University or any other College or University? Yes or No Reason for exclusion: [Text field] Admissions Selection Officer Training

12. RMIT University©2012 12 What’s New – Selection Officer interface Current Interface New Interface Admissions Selection Officer Training

13. RMIT University©2012 13 What’s New Entering decisions Admissions Selection Officer Training

14. RMIT University©2012 14 How to enter selection decisions 1. Find application 2. Review application 3. Enter comments 4. Enter decision 4 step process Admissions Selection Officer Training

15. RMIT University©2012 15 How to enter selection decisions 1. Find application 2. Review application 3. Enter comments 4. Enter decision Admissions Selection Officer Training

16. RMIT University©2012 16 ADMT or OFFER Selection decisions DENY PENDING CONDITIONAL Admissions Selection Officer Training

17. RMIT University©2012 17 Offer is updated within 30s. Cannot be reversed!! Offer is updated within 30s. Cannot be reversed!! ADMT or OFFER Making an offer Use : ADMIT Refer to handouts for list of basis of admission codes Refer to handouts for list of basis of admission codes Offer is made if applicant has met the published entrance requirements Offer is made if applicant has met the published entrance requirements Use basis of admission as REASON Use basis of admission as REASON Admissions Selection Officer Training

18. RMIT University©2012 18 Making a selection decision DENY DENY applicant if they have not met requirements DENY applicant if they have not met requirements Use : DENY Cannot deny if applicant has alternate offer from RMIT or different provider Cannot deny if applicant has alternate offer from RMIT or different provider Eg: Quota full, selection Criteria, interview or folio, Documents not submitted Eg: Quota full, selection Criteria, interview or folio, Documents not submitted Refer to handbook for various DENY reasons available Refer to handbook for various DENY reasons available Admissions Selection Officer Training

19. RMIT University©2012 19 PENDING Enter Pending decision if you are not in a position to make a final decision Enter Pending decision if you are not in a position to make a final decision PENDING – Interview DDEF - INTV PENDING – Interview DDEF - INTV PENDING – Conditional offer DDEF-CNDD PENDING – Conditional offer DDEF-CNDD PENDING – Documents DDEF - DOCS PENDING – Documents DDEF - DOCS PENDING – Deferred decision DDEF - PEND PENDING – Deferred decision DDEF - PEND Making a pending decision Admissions Selection Officer Training

20. RMIT University©2012 20 Making a conditional offer 1. Find and review application Admissions Selection Officer Training 2. Enter conditional offer 3. Admission review/return 4. Admissions finalise offer

21. RMIT University©2012 21 Conditional offer statements 1. Academic transcript – certified 2. Academic transcript – completion of program/course 3. Academic transcript – completion of qualification 4. Evidence of successful completion of current studies 5. Evidence of employment/or work experience 6. Other Admissions Selection Officer Training

22. RMIT University©2012 22 Selection Scenarios Conditional offer DENY - DOCS Contact & request No documents Academic history looks promising Contact & request Mary No documents Not much information to make a decision Doug Conditional offer Admissions Selection Officer Training or

23. RMIT University©2012 23 Selection Scenarios Has applied for full fee & CSP Is eligible for full fee & CSP. Offer both DENY OPRG Trang Has applied for full fee & CSP Is eligible only for full fee Juan DENY - COMPETITIVE Admissions Selection Officer Training or

24. RMIT University©2012 24 Communications - Applicants 1. Online 2. Email 3. Letters Admissions Selection Officer Training

25. RMIT University©2012 25 Communications – Selection staff 1. New applications & documents 2. Applications with no decisions 3. Conditional statement review Admissions Selection Officer Training

26. RMIT University©2012 26 Changing an application record Change to DA record form Applicant can be transferred to a more suitable program or fee Selection staff can correct a “DENY” decision A new application is created by Admissions Applicant must be informed of and consent to changes Offers cannot be reversed or corrected Form is available online and via the Learning HUB Form can be emailed to directadmissions@rmit.edu.au Admissions Selection Officer Training

27. RMIT University©2012 27 Equity schemes ACESS Alternative Category Entry Selection Scheme PGCSEP Post graduate Commonwealth supported equity place Applicant submits separate ACESS application Form is assessed by Equity & Diversity unit Applicant is given a “score” relevant to their disadvantage Selection staff review the score and take into consideration Equity database is used to manage these applications Applicant submits separate PGCSEP application Admissions assess each application for eligibility CSP places are offered after closing date has passed No action is required by the selection officer Fund source is changed from full fee to CSP by ARG Admissions Selection Officer Training

28. RMIT University©2012 28 Applicant to student Applicant Matriculation Enrolment/Student OfferTerm Activation NDS account creation (24hrs) (24-48hrs) Admissions Selection Officer Training

29. RMIT University©2012 29 Enrolment Information Sessions Applicant Matriculation Enrolment Offer Session (24hrs) 10 days Offer letter sent Admissions Selection Officer Training

30. RMIT University©2012 30 Program closed Closing programs Next business day Request received Once a program has been closed for an intake we cannot reopen it for the same admissions period. Check back for any new applications for 48hrs after the closing date Program closed Places available Admissions Selection Officer Training

31. RMIT University©2012 31 Important dates 31 May 2012 for all applications Timely closing date Applications open 9am 1 May 2012 Enrolment period Mid June – Early July Last day to apply 2 weeks from official RMIT University semester start Admissions Selection Officer Training

32. RMIT University©2012 32 Important contacts Info Corner Admissions College Admissions Managers 03 9925 2260 study@rmit.edu.au 03 9925 8795 directadmissions@rmit.edu.au BUS – Vivienne Neufeld 03 9925 1393 DSC – Kristy Capper 03 9925 2186 SEH – Jenny Perrie 03 9925 2049 Training material Admissions Selection Officer Training

33. RMIT University©2012 33 Admissions staff Admissions Assistant Admissions Officer Admissions & Equity Officer Admissions & Equity Officer Senior Coordinator Manager Belinda Norman, 03 9925 8799 Jessica Kelly, 03 9925 8795 Christy Jung, 03 9925 8818 Colleen Smith, 03 9925 8947 Abhijith Mani, 03 9925 8794 Nevine Khalifa, 03 9925 8858 Admissions Selection Officer Training

34. RMIT University©2012 34 Summary Improved online interface Selection decisions are now in Apply Direct Refer to handouts and Learning HUB Admissions Selection Officer Training

35. RMIT University©2012 35 Questions Admissions Selection Officer Training