1. Presented by: Finance Department Sheri Sparks, Kim Hall, and Colleen Davis

2. TOPICS Expense Reimbursements Procurement In-kind Inventory Retirement

3. EXPENSE REIMBURSEMENTS TRAVEL MILEAGE

4. Due on Friday at noon for that payroll ending date Forms are on our website and ADP ADP: Bottom right hand corner on Resource page WCCA website: Forms

5. TRAVEL Travel Request can be found on our Website and ADP Per Diem can be found at www.gsa.gov

6. PROCUREMENT Petty Cash Purchase Orders Documentation to support purchase Vendors Davis Bacon

7. PETTY CASH Uses Applies when Standard Purchasing Procedures can’t be followed Example: Small Emergency items needed in the classrooms Forms to be filled out –can be found on our website After completion turn into Debbie Sims for purchase order

8. PURCHASE ORDERS Prepared in advance for all purchases and maintenance Call Finance Department for Purchases over $5000. Purchase Orders are prepared by Debbie and approved by Betty

9. SUPPORTING DOCUMENTATION Bids and Quotations Purchases in excess of $1500 Three phone, written, or online source Purchases in excess of $5000 Three written bids Executive Director must approve Free and open competition- Ex. Times News, Website, etc. Invoices submitted to be paid Receipts -Original Bills of lading, packing slips, etc.- Original Sign and date (to show that you have received item(s)) If a discrepancy, please make a note- Example-Back Order, broken item-returned, missing item

10. VENDORS Forms needed W9 License and Insurance Contract if Applicable

11. Davis Bacon History Enacted in 1931 Trigger is for jobs that are $2000 or more Ensures vendors employee’s are being paid a prevailing wage Requirements Approved Vendor for WCCA and not the Federal non-approved vendors Wage form completed and provided to us W9, Licenses, Contracts and Insurance

12. IN-KIND Federal Match 25% of the money that we receive Need over 1 million for our match All In-Kind must be documented Match Can Be Space Volunteer Hours Professional Services

13. IN-KIND Allowable Volunteer hours in classroom- Document like a time sheet Professional Services Home Based Activities-if within written plans for child Time Spent by Policy Council Members Space

14. IN-KIND Unallowable Parent Orientation Home visits Meetings & Activities Related to Goal setting Parents having lunch with their child Transition Meetings

15. INVENTORY Inventory included on the list: Furniture Electronic Equipment(computer, laptop, cd players) Playground Equipment

16. INVENTORY Inventory not included: Consumable items: Paper Games and Toys Smocks Puzzles

17. RETIREMENT Qualifying Employees receive 5% of gross contribution per payroll Employees that contribute their own money will receive a match of up to 2.5% Vested after 3 years All information can be accessed online www.prinicipal.com Contact : Finance Department or Principal 1-800-547-7754

18. RETIREMENT PayWCCA Contributes 5% You Contribute 2.5% WCCA Matches 2.5% WCCA & Employee Contribution 10% Total $15.00 80 hrs $1200$60$30 $120 A 2.5% employee contribution will double your retirement contribution

19. RETIREMENT Qualifying employees can contribute money with their 1 st check. Contact for Information www.principal.com Finance Department Local Advisors- Wells Fargo-Jim and John (available to help guide with your investment decisions) 828-692-2526

20. Finance Department Sheri Sparks, Kim Hall, and Colleen Davis