1. Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement 2014-15 Last Update: July 2014

2. Academic Secretariat, The Hong Kong Polytechnic University Agenda 1.How to access eStudent 2.Subject Registration Schedule 3.Preparation for Subject Registration i.Study Information ii.Personal Checklist iii.Subject Information 4.Subject Registration 5.Add/Drop Period 6.What to do with subjects with no more vacancy (Preferred Subject Indication) 7.Common Errors in Subject Registration 8.Other Regulations Related to Subject Registration 9.Contact Us Appendix: NetID Registration This briefing will cover the following areas related to subject registration.

3. Academic Secretariat, The Hong Kong Polytechnic University You can access eStudent from http://www.polyu.edu.hk/student/; orhttp://www.polyu.edu.hk/student/ https://www38.polyu.edu.hk/eStudent/ (Direct link); orhttps://www38.polyu.edu.hk/eStudent/ PolyU Homepage > myPolyU (University Portal) > eStudent 1. How to access eStudent You are required to login the system by using NetID & NetPassword. Please use Chrome / Internet Explorer 7 browsers for logging in the system.

4. Academic Secretariat, The Hong Kong Polytechnic University 1. How to access eStudent Login by NetID & NetPassword  For NetID Registration, please refer to Appendix: NetID Registration for details.Appendix: NetID Registration

5. Academic Secretariat, The Hong Kong Polytechnic University 1. How to access eStudent You can check various study-related information / application via this website, e.g. subject registration, timetable, assessment result, etc.

6. Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration on or before 5 Aug 2014 Time Ticket / Mock Run 7 August 2014 Subject Registration 8 August* - 23:59 of 13 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

7. Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 6 Aug - 19 Aug 2014 Time Ticket / Mock Run 19 August 2014 Subject Registration 20 August* - 23:59 of 22 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

8. Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 20 Aug - 28 Aug 2014 Time Ticket28 August 2014 Subject Registration 29 August* - 23:59 of 29 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

9. Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Full-Time Programmes and completed programme registration on or before 22 Aug 2014 Earliest Commencing Time / Mock Subject Registration 23 August 2014 Subject Registration (Including CAR Subjects) 25 August* - 23:59 of 26 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest commencing time assigned

10. Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Full-Time Programmes and completed programme registration during 23 Aug - 27 Aug 2014 Earliest Commencing Time 27 August 2014 Subject Registration (Including CAR Subjects) 28 August* - 23:59 of 28 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest commencing time assigned

11. Academic Secretariat, The Hong Kong Polytechnic University 3. Preparation for Subject Registration Subject Registration on Web  Will NOT be affected by rainstorm warning / typhoons / public holidays  Will NOT be extended

12. Academic Secretariat, The Hong Kong Polytechnic University 3. Preparation for Subject Registration Before register subject(s) online, you should check: Study Information – Subjects registration record in the semester Personal Checklist – Earliest Commencing Time Subject Information

13. Academic Secretariat, The Hong Kong Polytechnic University In “Study Information”, you can check subject(s) pre-assigned to you by your programme offering department; and subjects registered by yourself; and Your credit transfer / subject exemption / subject withdrawal records 3(i). Study Information (eStudent > My Profile > Study Information)

14. Academic Secretariat, The Hong Kong Polytechnic University 3(i). Study Information (eStudent > My Profile > Study Information) Select the relevant Academic Year/Semester to see the records (E.g. 2014-15 Semester 1) 73416-EID 01N01 2014 - 15 Semester 1

15. Academic Secretariat, The Hong Kong Polytechnic University the period for subject registration by academic year/semester; and your assigned earliest commencing time for performing subject registration (i.e. start time). In “Personal Checklist”, you can check 3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) menu 2014 - 15 Semester 1 08-AUG-2014 09:00 to 13-AUG-2014 08:00 13-AUG-2014 09:00 to 14-AUG-2014 02:30

16. Academic Secretariat, The Hong Kong Polytechnic University 3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) Subject Registration ActivitiesRegistration PeriodYou should confirm your Subject selection ONCE Your add/drop count will be accumulated Subject Registration – Part Time/Mixed-Mode Programmes 08-Aug-2014 13:30 to13-Aug-2014 08:00 YesNo System Re-opening Period13-Aug-2014 09:00 to14-Aug-2014 02:30 N/ANo You should note your start time no system service from 08:00 – 08:59 on the last day of Subject Registration Period whether you should confirm your selection ONCE only whether your add/drop count will be accumulated

17. Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information You can check subject information, subject groups, vacancy, class timetable before performing subject registration via “Subject Search” function. There are 2 options of searching: By Programme or By Subject search

18. Academic Secretariat, The Hong Kong Polytechnic University Subject Search Steps: By Programme search 1.Select ‘By Programme’ 2.Select the Offering Department and the programme you are enrolled on 3.Press ‘Search’ 1 2 3(iii) Subject Information 3 2014 - 15 Semester 1

19. Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information Subject Search Steps: By Subject search 1.Select ‘By Subject’ 2.Select subject category, offering department, input subject code/title 3.Pre ss ‘Search 1 2 3 2014 - 15 Semester 1

20. Academic Secretariat, The Hong Kong Polytechnic University Subjects on offer of the selected Academic Year/Semester will be shown in the result. Click the subject code to view the subject details. 3(iii) Subject Information 2014 - 15 Semester 1

21. Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information Subject CodeABCT341 [Synopsis] Subject TitleANALYTICAL CHEMISTRY II Subject Title in Chinese Offering DepartmentDEPARTMENT OF APPLIED BIOLOGY AND CHEMICAL TECHNOLOGY Co-offering Department NatureNormal CategoryFree Electives (non-2012 Curriculum) Credit(s)3.0 Level3 Duration1 semester(s) Consecutive Pattern Student Contact Hour(s) Subject Requiring SelectionNo Subject Pre-requisite(s)ABCT241 Co-requisite(s) Exclusion(s) Faculty/Department Exclusion(s) Nil Programme Exclusion(s) Nil Subject GroupClass TimetableStudents of the programmes are eligible for taking this subject group Group TypeGroup SizeVacancies 101View12047- 12047-DDG 12047-FDGRestricted PS5046 102View12051- 12051-FDGRestricted PS5452 103View12052-Restricted PS60 This part shows the basic information of the subject, e.g. category, duration, consecutive pattern, etc. You can view the subject synopsis by clicking the link. This part shows the requirement for taking the subjects, e.g. subject pre- requisite/co-requisite requirement or any subject/programme exclusion. This part shows the offering details, e.g. whether the subject is offered to your programme, vacancy, timetable info.

22. Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information Subject Code Subject TitleSubject Group Code Component Code For Every (Week) Start Week End Week Day of Week Start Time End Time VenueTeaching Staff Remark ABCT341ANALYTICAL CHEMISTRY II 101LTL0011213Mon14:3017:20Z502Sam Bau For checking the class timetable information, you should pay attention to the following information Start Week, End Week, For Every Week, Day of Week Start Time, End Time Venue

23. Academic Secretariat, The Hong Kong Polytechnic University Subject Registration on Web  To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the add/drop period Important Note: will NOT be affected by rainstorm warning / typhoons / public holidays will NOT be extended 4. Subject Registration

24. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Start your subject registration by selecting the relevant academic year/semester 2014-15 Semester 1

25. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration In the Subject Registration Page, there are 2 main blocks. Left hand side: Search and Select Subject(s) Right hand side: My Subject Shopping Cart 2014-15

26. Academic Secretariat, The Hong Kong Polytechnic University Search and Select Subject(s) block To select subject(s) and put in the basket (i.e. My Subject Shopping Cart block) My Subject Shopping Cart block To confirm your selected subjects 4. Subject Registration

27. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 1: Search subject by using Basic Search If you know the subject code of the subject you would like to register, you can input the subject code and press ‘Search’ button.

28. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 1: Search subject by using Advanced Search You can choose a subject from a list, by choosing the designated Programme and Subject Category and press ‘Search’ button.

29. Academic Secretariat, The Hong Kong Polytechnic University Steps for subject selections: Step 1: Search subject by using Retake Fail If you want to retake a previously fail subject, you can click this tab 4. Subject Registration

30. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 2: Select the subject group and press ‘+’ button You should select the subject group which has vacancy (i.e. vacancy > 0) and press ‘+’ button 4.5

31. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 3: Select the component(s) and press ‘Add to Cart’ button Select one component from each type by ticking the check box –E.g. LEC and SEM, Select one LEC and one from SEM Press ‘Add to Cart’ button

32. Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 4: The subject will be displayed in the My Subject Shopping Cart block You can repeat Steps 1 – 3 to select other subjects. LEC001 SEM002

33. Academic Secretariat, The Hong Kong Polytechnic University LEC001 SEM002 4. Subject Registration Steps for subject selections: Step 5: After selecting ALL subjects, press ‘Confirm’. You should check if your selected subjects exceed the maximum number of extra credits(s) before press ‘Confirm’ to submit your selection. Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your department

34. Academic Secretariat, The Hong Kong Polytechnic University 7.50 4. Subject Registration Steps for subject selections: Step 6: For successful confirmation, a confirmation page with the registered subjects & a reference number will be shown to you. Please check your personalized timetable via My Timetable > Class Timetable Please check your records via My Profile > Study Information Subject Code Subject TitleCreditSubject GroupComponentSubject Registered Type AF1605INTRODUCTION TO ECONOMICS 3.01001 LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB1003FRESHMAN SEMINAR 3.01001 SEM004 Registered MM1051TANGO! MANAGING SELF & LEADING OTHERS 3.01001 LEC001 SEM002 Registered

35. Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period Add/Drop Period  The screen layout & procedures for add/drop subjects during the Add/Drop period is the same as the Subject Registration in the previous section.  During the last 2 days of the add/drop period, you can also retake a previously pass subject (except for GUR subjects) for improving grades register on subjects outside curriculum (for students of Full- time programmes only; students of Mixed-Mode Full-time, Mixed-mode Part-time, Part-time programmes are not eligible)  Add/drop count will be accumulated during the Add/Drop period Important Note: If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5), your earliest commencing time to access ‘subject registration’ in the next semester will be postponed. (This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1 st semester.)

36. Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period For retake a previously pass subject, except for GUR subjects, during the last 2 days of the add/drop period, you can choose the subject via the Retake Pass tab page.

37. Academic Secretariat, The Hong Kong Polytechnic University Register on subjects outside curriculum during the last 2 days of the add/drop period (for students of Full-time programmes only) Step 1: search a subject via Subject Search function Step 2: input the subject code in Basic Search tab page 5. Add/Drop Period

38. Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period Check your cumulative add/drop count A record of your Cumulative Add/Drop Counts in a semester will be displayed to you at the My Subject Shopping Cart block when you logon eStudent > Subject Registration during the Add/Drop period. After you process subject registration (add and/or drop subjects), the up-to- date cumulative Add/Drop counts will be updated for your reference in the confirmation page. AF31113.01023LEC001 TUT002 Registered AF16053.01001LEC001 TUT011 Registered – Pre- assigned Need approval before dropping FB10033.01001SEM004 Registered 7.5

39. Academic Secretariat, The Hong Kong Polytechnic University Indicate your Preferred Subjects when there is no vacancy for the subject group During the subject registration process, if there is no vacancy for the subject(s) you would like to take, you may indicate your wish in taking the subject(s) via Preferred Subject Indication function. Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods. Unlimited access to this function 6. What to do with subjects with no more vacancy (Preferred Subject Indication)

40. Academic Secretariat, The Hong Kong Polytechnic University 6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: Step 1: You should COMPLETE your subject registration process before INDICATE your preferred subjects. Step 2 : At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function. 7.50 Subject Code Subject TitleCreditSubject GroupComponentSubject Registered Type AF1605INTRODUCTION TO ECONOMICS 3.01001 LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB1003FRESHMAN SEMINAR 3.01001 SEM004 Registered MM1051TANGO! MANAGING SELF & LEADING OTHERS 3.01001 LEC001 SEM002 Registered

41. Academic Secretariat, The Hong Kong Polytechnic University 6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: Step 3: You can search the subject, select them and put in the basket of My Preferred Subject Cart (similar to the subject registration process).  You can select up to 5 choices with prioritization. Step 4: Press ‘Confirm’ to confirm your selection.

42. Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration During the subject registration exercises, you may encounter errors and will be alerted by the error messages. Please check the error messages, if any, and fix it before you can successfully confirm your subject selection. AF16053.01001LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB10033.01001SEM004 Registered – Pre-assigned Need approval before dropping 4.5 2013-14 2014-15

43. Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration 1.Not yet reach your earliest commencing time for Subject Registration  You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.

44. Academic Secretariat, The Hong Kong Polytechnic University 2.Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached  Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.www.polyu.edu.hk/student  DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via www.polyu.edu.hk/student or direct URL https://www38.polyu.edu.hk/eStudent.www.polyu.edu.hk/student https://www38.polyu.edu.hk/eStudent 7. Common Errors in Subject Registration 

45. Academic Secretariat, The Hong Kong Polytechnic University 4.No vacancy for the subject group/component groups  You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any. 7. Common Errors in Subject Registration 3.Fail to fulfill the subject requirement for registration  You are not allowed to register on the subject if you have not fulfilled its pre- requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.

46. Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration 6.Maximum credits to be taken in a semester  In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration.  During Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement. 5.Class timetable clashes between 2 Subjects  You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration.

47. Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration 7.Study load in a semester  You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval.

48. Academic Secretariat, The Hong Kong Polytechnic University 8. Other Regulations Related to Subject Registration Drop subjects after the Add/Drop period is NOT allowed. Apply subject withdrawal $105 subject withdrawal fee/subject + tuition fee paid will be forfeited The withdrawal subjects will be printed on the ARN (with ‘W’ grade) and Transcript of Study Application must be submitted before the start of examination period Students are advised to refer to the Student Handbook for regulations related to the registration.Student Handbook

49. Academic Secretariat, The Hong Kong Polytechnic University 9. Contact Us Email: aswebreg@polyu.edu.hkaswebreg@polyu.edu.hk Hotline: 27665599 / 27665191 / 27665172

50. Academic Secretariat, The Hong Kong Polytechnic University Q & A

51. Academic Secretariat, The Hong Kong Polytechnic University Enjoy your study at PolyU!

52. Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration You can activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).

53. Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration 1. Click ‘New Student’

54. Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration 2. Create your User ID (i.e. your Student No., which is printed on your student ID card)

55. Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration Back to Part 1 How to access eStudent 3.Go through the validation process Please note that in ‘Programme Code’ field, you are required to input the first 5 digit of your programme, e.g. 01234-ABC, you should input ‘01234’. If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline - 2766 5900