1. IDEAL INFORMATION WORLD Integration (applications, documents, tasks, records) Common (Shared)User Database Effective Workflow (with reminders) Easy, Logical and User Friendly

2. Data Centre -Org Structure -Name -Email -Telephone Core Application IDEAL INFORMATION WORLD Integration Common User database Effective Workflow User Friendly

3. Core Application Enabling Applications IDEAL INFORMATION WORLD Integration Common User database Effective Workflow User Friendly Data Centre Document Centre Records Centre Email Control Centre Task Centre

4. Core Application Enabling Applications IDEAL INFORMATION WORLD Integration Common User database Effective Workflow User Friendly Data Centre Document Centre Records Centre Email Control Centre Task Centre

5. Data Centre Core Application Enabling Applications Functional Applications IDEAL INFORMATION WORLD Integration Common User database Effective Workflow User Friendly Other Corporate Systems Complaints Manager Policy Manager Risk Manager Ministerials Manager Property Manager Client Manager Document Centre Records Centre Email Control Centre Task Centre

6. Data Centre Core Application Enabling Applications Functional Applications IDEAL INFORMATION WORLD Integration Common User database Effective Workflow User Friendly Other Corporate Systems Complaints Manager Policy Manager Risk Manager Ministerials Manager Property Manager Client Manager Document Centre Records Centre Email Control Centre Task Centre

7. Application Functionality (create, save, find, link, MS Office based, Webbased) Productivity (must AID staff in their work) Security (protect storage and release of information) Ease of Use (if its easy staff WILL use it, if not……..) Access (local, regional, overseas, remote) Integration (records, tasks, email, databases) Single document source (eliminate duplication and additional storage) Compliance (in BOTH theory and practice) Preservation (capacity to lock records) Deployment and Stability (low administration – seamless deployment) Transition (easily accessing old documents in new world) Future Proof (can it grow, is it scalable?) Disaggregation (with restructure/disaggregation of an organisation can documents be reallocated) Affordable Provide a positive return on investment Document Management – 14 Management Requirements