1. CFO Meeting June 19, 2012 CFO Meeting June 19, 2012

2. Page 2 Agenda ► Welcome and Introductions ► SAO Management Changes ► Travel Initiative ► FY12 Year-end Financial Reporting Update ► Comptroller General Responsibilities moving to SAO July 1, 2012 ► Teamworks (PeopleSoft Systems) Update ► Communications/ Policy ► Next CFO Meeting –Tuesday August 21, 2012- 1p.m. ► Potential Agenda Topics

3. Page 3 SAO Management Changes

4. TRAVEL INITIATIVE

5. Page 5 GA Travel & Expense System ► New Policy Issued  Effective 7/1/2012 for agencies not on GTE  See SAO website ► Status Update

6. FINANCIAL REPORTING UPDATE

7. Page 7 FY2012 Financial Reporting Update ► Fund / Funding Source mapping confirmations due back to SWAR 6/30/12  This is necessary to ensure the Teamworks financial data is mapping to the correct fund type and correct funding sources for the BCR & CAFR ► Governance Project – correct use of fund and fund sources  SAO has analyzed agency data as of 5/31/12, and has sent out requests for agencies to correct any data which is incorrect funds, funding sources, etc.

8. Page 8 FY2012 Financial Reporting Update ► REMINDER: READ FUND BALANCE A.D.!!  When setting up BCR reserves for FY2012 make sure to DR 390110 / CR 337XXX ► Year-end forms  Confirmation of Receipt of year-end forms due July 13, 2012  Review the ‘Forms Due by Entity’ file for a list of forms due for each agency.  Contact SAO_Reporting@sao.ga.gov with any questionsSAO_Reporting@sao.ga.gov ► Partnership Meetings  No meetings in June

9. COMPTROLLER GENERAL

10. Page 10 Comptroller General Responsibilities ► Responsibilities previously under Office of Insurance and Safety Fire Commissioner  Approval of warrants now at SAO  Move to SAO effective July 1, 2012 ► Email SAO_Comptroller@sao.ga.gov with any questionsSAO_Comptroller@sao.ga.gov

11. TEAMWORKS UPDATE

12. Page 12 Teamworks (PeopleSoft Systems) ► FY13 Teamworks (PeopleSoft) Billings ► Infrastructure Refresh ► Recovery Audit ► Employee Expense Reimbursement Self Service

13. Page 13 Communications / Policy ► New Policies  Clearing Account – final policy effective for 6/30/12 available on SAO website  Derivatives – policy updated for a minor change due to GASB 64 ► Year-end Memos  Two periods open  Year-end Close ► New Funding Source form on website – now requiring Fund Balance Category and rationale  Home / Tools / SAO Forms / Commitment Control / Financial Tree Maintenance Form

14. NEXT CFO MEETING: TUESDAY AUGUST 21 ST AT 1PM

15. Page 15