1. SOAP Workshop Oct 30 th - 6:00 EEP 253 SOAP Applications, Budgeting, Details, and Important Dates

2. About Us Purpose To distribute funds from the Student Association Senate, Foundation, and other resources to registered student organizations at the South Dakota School of Mines and Technology. Funding Process 1 → Workshops 2 → Submit a Budget 3 → Presentation 4 → Keep accurate records

3. Fund Restrictions SOAP funds CANNOT be used for the following Religious or political organizations Officer or member salaries Organizations with closed or limited memberships Other Restrictions Clothing Purchases – SOAP funds can be used to fund a maximum of 50% of clothing purchases Travel Expenses – All travel expenses are reimbursed at state rate Food – Food may only be purchased for recruitment/recognition events.

4. New Student Organizations Fill out a paper application available on the Student Association website. http://sa.sdsmt.edu/Committees/Finance.html Submit a Paper Copy and E-mail one to steven.gates@mines

5. Existing Student Organization FY13 SOAP Application Members and Member Activity Current Account Balances Fundraising Current Budget (July 2012-June 2013) Projected Budget (July 2013-June 2014) Total Request

6. Presentations Dress Up! Tell us what your organization does and how it benefits the school. Make a Power Point! Have someone who knows your budget present (Current and Projected) DO NOT include the budget on your power point! INCLUDE fundraising!

7. Presentations Cont…. Community Presentation Format You present in front of your peers Presentation Length of Presentation – 5 min. Questions from SOAP Com. – 5 min. Questions from other orgs. – 5 min.

8. Spending SOAP Funds: General Guidelines $0-$50 – Petty Cash/Cashiers Office $50-$300 – Check Request $300+ – Purchase Order Note: Check Requests and Purchase Orders will be taken care of by the business office for SOAP funding and the Foundation for Foundation Account funds More Info http://business.sdsmt.edu/serv ices/purchasing/ http://business.sdsmt.edu/serv ices/purchasing/

9. Important Dates to Remember! Workshops: If you’re here, this step is DONE! Last Day for Budget Submittal: No later than 4:00 pm Friday, Nov. 30 th Last Day for Review: No later than 4:00 pm Friday, Dec. 7 th SOAP Presentation Dates: Jan 26 th - 27 th – see web for details

10. QUESTIONS?