1. TSA 2012 Briefing on Submission of School Data and Selection of Special Arrangements (Primary Schools) 2 December 2011 C.C.C. Heep Woh Primary School (Cheung Sha Wan)

2. 2 Schedule 時間項目講者 14:30 – 14:35 致歡迎詞 黎國偉先生 香港考試及評核局 教育評核服務部總經理 14:35 – 14:45 2012 年小六評估新安排 陳可恩女士 教育局助理秘書長（評估及支援） 14:45 – 15:30 2012 年全港性系統評估新安排 及 學校資料上載注意事項 謝子慧女士 香港考試及評核局 系統評估行政組高級主任 15:30 – 15:50 小休 15:50 – 16:05 為特殊教育需要學生 提供特別評估安排 譚彩姍女士 教育局教育心理服務組 專責教育主任 16:05 – 16:25 為學生點選特別安排簡介 謝子慧女士 香港考試及評核局 系統評估行政組高級主任 16:25 – 16:55 答問時間 以上各講者及 羅慧基女士 香港考試及評核局 國際及專業考試部總經理 林玲芝博士 香港考試及評核局 教育評核服務部高級經理

3. 3 New Arrangements for TSA 2012 P6 TSA will be suspended in 2012 voluntary basis Schools may choose to take part in P6 assessment on a voluntary basis and make use of the marking and reporting services of the HKEAA (Option A); or ask for printed copies of Question-answer Booklets for Oral & CAV and Written Assessments (Option B)

4. 4 New Arrangements for TSA 2012 Interested schools are requested to submit their opt-in forms for P6 assessment to the HKEAA no later than 16 December 2011 Arrangements relating to P6 TSA from 2012 to 2014 will not affect the current arrangements for P3

5. 5 Option A (Require Marking & Reporting Services) This can be done on subject basis The arrangement is similar to previous P6 TSA For administrative convenience, schools are required to follow the assessment timetable and the guidelines detailed in the “Quick Guide” to conduct the Oral & CAV and Written Assessments An Assessment Administration Assistant will be appointed to assist the AAS to conduct the assessments

6. 6 Schools are required to submit their data and select special arrangements online for their P6 students through the BCA website Schools are only required to return the worked booklets of selected subject(s) to the HKEAA after the assessments Marking and reporting services will be provided by the HKEAA Option A (Require Marking & Reporting Services)

7. 7 As this is not a territory-wide system assessment participated by all P6 students, no system level data will nor can be provided The school report will only contain the overall performance of P6 students of the respective participating school The school report will be available online by the end of 2012 Option A (Require Marking & Reporting Services)

8. 8 This can also be done on subject basis The printed booklets will be delivered by the authorised courier of the HKEAA to schools according to the TSA operation timetable 2012 as detailed in the TSA Quick Guide Option B (Require Printed Copy of Question-answer Booklets)

9. 9 TSA 2012 Operation Timetable 16 December 2011 Online submission of school data until 16 December 2011 8 March 2012 HKEAA will inform schools the Oral & CAV assessment date and duties of Oral Examiners on 8 March 2012 23 March 2012 Cutoff date for updating school and student data for Oral & CAV Assessments and barcode label printing - 23 March 2012

10. 10 TSA 2012 Operation Timetable 11 May 2012 Deadline for updating student information (including special arrangement) - 11 May 2012 3 May 10 May 2012 All PM session schools will have their Oral & CAV assessments on 3 May (P3) and/or 10 May 2012 (Participating voluntarily in P6)

11. 11 Submission of School Data Six steps: school information  Check and update school information student information  Upload student information special arrangements  Select special arrangements for students medium of assessments  Select medium of assessments Assessment Administration Supervisor (AAS)  Nomination of Assessment Administration Supervisor (AAS) and his/her deputy Oral Examiners (OE)  Nomination of P3 and/or P6 Chinese and English Oral Examiners (OE)

12. 12 Submission of School Data http://www.bca.hkeaa.edu.hk TSAPXXX Login ID: TSAPXXX

13. 13 Submission of School Data Password will only be required to change every 180 days Password will only be required to change every 180 days Password combination: 8 to 12 characters with numbers and letters Password combination: 8 to 12 characters with numbers and letters “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary

14. 14 Submission of School Data 1. School Information School Information Centre ( 學校資料管理 )  School Administration ( 學校管理 )

15. 15 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Check the school information is correct

16. 16 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Update bank account information if necessary

17. 17 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Update the contact information of all account administrators if necessary

18. 18 Submission of School Data 2. Student Information If schools have already uploaded P3 and/or P6 students for conducting “School Assessment (SA)”, they can skip the student batch upload process and only check if any update is required

19. 19 Submission of School Data 2. Student Information (Student Batch Upload) School Information Centre ( 學校資料管理 )  Batch Upload ( 上載批次檔案 )  Student Batch Upload ( 上載學生批次檔案 )

20. 20 Submission of School Data 2. Student Information (Student Batch Upload) Step 1 Get SAMS / WEBSAMS data query if necessary Extract student data from SAMS / WEBSAMS Save all P3 and P6 student information in 1 text (.txt) file Step 2 Upload the text (.txt) file

21. 21 Submission of School Data 2. Student Information (Student Batch Upload) If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into unicode text file ( 文字檔.txt)

22. 22 Submission of School Data 2. Student Information (Student Batch Upload) If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you. Confirm if the number of student records is correct

23. 23 Submission of School Data 2. Student Information (Student Administration) School Information Centre ( 學校資料管理 )  Student Administration ( 學生管理 )

24. 24 Submission of School Data 2. Student Information (Student Administration) Select appropriate class

25. 25 Submission of School Data 2. Student Information (Student Administration) “Create” to add new students

26. 26 Submission of School Data 2. Student Information (Student Administration) Input the information of new students

27. 27 Submission of School Data 2. Student Information (Student Administration) Select the drop-out student

28. 28 Submission of School Data 2. Student Information (Student Administration) “Release” the selected drop- out students

29. 29 Submission of School Data 3. Special Arrangements TSA Centre ( 全港性系統評估中心 )  Participating Students’ Information ( 參與評估學生的資料 )

30. 30 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Select level, then class one by one and press “Refresh”

31. 31 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Select appropriate special arrangements for students if necessary

32. 32 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Remember to “Save” all work done / changes on every page

33. 33 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Repeat the same procedure until all P3 and P6 students requiring special arrangements have been selected

34. 34 Submission of School Data 4. Medium of Assessment all P3 and P6 classes If schools are taking the default language (i.e. Cantonese in Chinese Oral, Listening and CAV and Chinese in Mathematics) as the medium of assessment of all P3 and P6 classes, they can skip this part

35. 35 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) TSA Centre ( 全港性系統評估中心 )  Select Assessment Medium for TSA ( 選擇全港性系統評估語言 )

36. 36 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) Mathematics Default: Chinese Selection: Schools may select English question papers for individual classes

37. 37 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) Chinese Oral Default: Cantonese Selection: Schools may select Putonghua for individual levels Chinese Audio-visual Default: Cantonese Selection: Schools may select Putonghua for individual levels

38. 38 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) Chinese Listening Default: Cantonese Selection: Schools may select Putonghua for individual classes Remember to “Save” any change

39. 39 Submission of School Data 5. Nomination of AAS Read the Instructions for Nomination of AAS An AAS should not be an Oral Examiner in the same year NOT required to return the nomination form to HKEAA

40. 40 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d) TSA Centre ( 全港性系統評估中心 )  Nomination Centre ( 評估提名中心 )

41. 41 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d) Nominate AAS and Deputy AAS

42. 42 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d)

43. 43 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d) Input required information of 1 AAS and 1 Deputy AAS

44. 44 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d)

45. 45 Submission of School Data 6. Nomination of Oral Examiners Read the “ Instructions for Nomination of Oral Examiners (OE) ” and refer to the “ Oral Examiners ’ Online Nomination Guide ” Each school should nominate: P3 onlyP3 & P6P6 only 1 1 P3 OE for each subject AND 1 1 P3 Reserve OE for each subject 1 1 P3 OE cum P6 Reserve OE for each subject AND 1 1 P6 OE cum P3 Reserve OE for each subject 1 1 P6 OE for each subject AND 1 1 P6 Reserve OE for each subject

46. 46 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) School can nominate other qualified teachers as extra P3 or/and P6 Reserve OE. HKEAA may appoint them as External OE for other schools NOT required to return the nomination form to HKEAA

47. 47 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Live training workshop for new OE: DateTimeSubjectVenue 14 Apr 2012 (Sat) or 21 Apr 2012 (Sat) AM or PM Chinese Lang. To be confirmed English Lang. To be confirmed

48. 48 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d)

49. 49 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Start to input the information of nominated OE

50. 50 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Nominate Chinese Language OE PTH Schools selected PTH for Chinese Oral Assessment PTH MUST nominate Chinese OE who can conduct assessments in PTH

51. 51 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Nominate English Language OE

52. 52 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Completed OE nomination record

53. 53 Submission of School Data Verification of Submitted School Data Verify the accuracy of the data input in the six main areas Modify the data for any error found Verify the number of classes uploaded

54. 54 Submission of School Data Conclusion Preparation Data Submission Verification 2 Dec - 16 Dec 2011 Data Submission to be completed between 2 Dec - 16 Dec 2011

55. 55 Submission of School Data User Guide for School Administrator http://www.bca.hkeaa.edu.hk/web/TSA/zh/PriUserGuide.html

56. 56 Submission of School Data Support and Enquiry Hotline: 3628 8181 Email: tsa1@hkeaa.edu.hktsa1@hkeaa.edu.hk