1. Training for School Community Councils Training is a priority Districts are responsible Laws Board Rule School LAND Trust website Officer Responsibilities Regional Training Statewide Council Trainings Website USOE support

2. School Community Council Elections

3. Near the beginning of school - Before October 15 th Spring – Before the last week of school Must be consistent for at least FOUR YEARS Required timeframes are all MINIMUMS Councils Decide the Timeline for Elections (Within District Guidelines)

4. Where When Open positions How to file for election Notice of Election – at least TEN days in advance Election timeline and policy as part of Rules of Order and Procedure

5. If there is not a contested race, councils don’t have to hold elections Councils should recruit and encourage participation

6. Membership, Size and Officers of the Council

7. Membership and Terms Principal School Employee(s) Parents Guardians 2 parent majority No term limits Staggered Terms Council determines the size – not too big and not too small

8. Officers of the Council Elect a parent to be Chair Elect another member to be Vice Chair

9. Chair and Vice Chair Responsibilities (or designee)

10. Set the agenda Conduct the meetings Meeting Notice, Agenda and Minutes on the Website Assure minutes are kept Inform council of resources on School LAND Trust website Adopt Rules of Order and Procedure Encourage participation within and outside the council Chair Responsibilities

11. Mandatory Information for School Websites One Week Prior to Meetings Notice and Agenda with Date, Time, Location Draft Minutes – How to take minutes Power Point Prior to November 16 th Proposed meeting schedule for the year Council members with direct email, phone or both Summary of School LAND Trust Program of the prior year Opportunities for parents to serve Amount of money received from the program each year Link to School LAND Trust Website Rules of Order and Procedure – Sample on Website

12. Mandatory Information for School Websites Individual Notices to Parents are no longer required Information MUST BE ON SCHOOL WEBSITES Information posted in the school office Councils decide how to notice parents without internet access School LAND Trust $ may not be used to notice

13. Recommended – Not Required Election Information Notice of the Election Form to File for Election

14. Rules of Order and Procedure What is it? Governs the process of the council meeting Sample on the SLT website – Simple Parliamentary Where is it kept? On the website At each meeting of the council Consider including: Policy for elections – filing to run and breaking a tie Timeline for elections What to do if members don’t attend The council can’t get a quorum to do business

15. Tasks to erase from council lists 1.Child Access Routing Plan – SNAP optional 2.Individually notice parents 3.Principal Assurance scan and upload 4.Remove parents due to term limits 5.Hold elections for non-contested positions More choice – more time 1. Decide when the elections will be held 2.More time to post website information