1. FORMATTING CHARACTERS AND PARAGRAPHS Section 2
WORD
FORMATTING CHARACTERS AND PARAGRAPHS
Section 2

2. Skills Apply fonts and font effects Use Format Painter
Repeat a command
Align text in paragraphs
Indent text
Change line and paragraph spacing
Insert bullets and numbering

3. Skills Insert symbols and special characters
Set tabs and tabs with leaders
Add borders and shading to text
Insert a page border
Apply styles
Change the document default formatting

4. Applying Formatting with the Font Group and the Mini Toolbar
ACTIVITY
2.1
Applying Formatting with the Font Group and the Mini Toolbar
Open FCTOslo.docx, and save as WordS2-01.
Select Oslo Fact Sheet, click Bold in Home tab, click Change Case in Font group, then click UPPERCASE at drop-down list.

5. Applying Formatting with the Font Group and the Mini Toolbar
ACTIVITY
2.1
Applying Formatting with the Font Group and the Mini Toolbar
Select History, then click Underline.
Select and underline remaining heads: Population; Commerce and Industry; Climate; Holiday, Sport, and Leisure; Sightseeing Tours.
Select Viking Age in paragraph below History head.
Point to Mini toolbar above selected text, then click Italic on Mini toolbar.

6. Applying Formatting with the Font Group and the Mini Toolbar
ACTIVITY
2.1
Applying Formatting with the Font Group and the Mini Toolbar
Select Catholic Middle Ages in first paragraph, then click Italic on Mini toolbar.
To select entire document, click Select in Home tab then click Select All at drop-down list.

7. Applying Formatting with the Font Group and the Mini Toolbar
ACTIVITY
2.1
Applying Formatting with the Font Group and the Mini Toolbar
Click Font arrow in Font group, hover mouse pointer over various typefaces in drop-down gallery and note how text reflects selected font.
Scroll down and click Bookman Old Style.

8. Applying Formatting with the Font Group and the Mini Toolbar
ACTIVITY
2.1
Applying Formatting with the Font Group and the Mini Toolbar
Click Font Size arrow, then click 11 at drop-down gallery.
Click Font Color arrow and click Dark Blue.
Deselect text.

9. Applying Formatting with the Font Group and the Mini Toolbar
ACTIVITY
2.1
Applying Formatting with the Font Group and the Mini Toolbar
To identify specific text for review by colleagues highlight text:
Click Highlight in Font group.
Select first sentence in second paragraph.
Select first sentence in Population paragraph to highlight.
Click Highlight button to turn it off.
Save and print WordS2-01.docx.

10. Using the Font Dialog Box and Format Painter; Repeating a Command
ACTIVITY
2.2
Using the Font Dialog Box and Format Painter; Repeating a Command
Open WordS2-01.docx, press Ctrl + Home to move insertion point to beginning of page.
Select entire document by pressing Ctrl + A.
Click Font group dialog box launcher.
Click Times New Roman in Font list and click 12 in Size list.
Click down-pointing arrow at right side of Font color then click Black,Text 1.
Click OK to close box.

11. Using the Font Dialog Box and Format Painter; Repeating a Command
ACTIVITY
2.2
Using the Font Dialog Box and Format Painter; Repeating a Command
Select History, then click Font group dialog box launcher.
Click Arial in Font list, click Bold in Font style list, then click 14 in Size box.
Click down-pointing arrow at right side of Underline style option, then click (none) at drop-down list.
Click OK to close, then deselect heading.

12. Using the Font Dialog Box and Format Painter; Repeating a Command
ACTIVITY
2.2
Using the Font Dialog Box and Format Painter; Repeating a Command
Click once on any character in History, then double- click Format Painter in Home tab.
Scroll down document and select Population.
Select individually remaining heads: Commerce and Industry; Climate; Holiday, Sport, and Leisure; and Sightseeing Tours.
Click once on Format Painter in Clipboard group to turn off Format Painter.

13. Using the Font Dialog Box and Format Painter; Repeating a Command
ACTIVITY
2.2
Using the Font Dialog Box and Format Painter; Repeating a Command
Select last sentence in document, then click Font group dialog box launcher.
At Font box, click Small caps.
Click OK to close box.

14. Using the Font Dialog Box and Format Painter; Repeating a Command
ACTIVITY
2.2
Using the Font Dialog Box and Format Painter; Repeating a Command
Select Tour 1: Mini Cruise, then click Font dialog box launcher.
At Font box, click Shadow then click OK to close.
Select Tour 2: Fjord Cruise, then press F4.
Select Tour 3: Fjord Cruise with Dinner then press F4.
Select Tour 4: Selected Oslo Sightseeing then press F4.

15. Using the Font Dialog Box and Format Painter; Repeating a Command
ACTIVITY
2.2
Using the Font Dialog Box and Format Painter; Repeating a Command
Select OSLO FACT SHEET, change font to Arial and size to 16.
Save WordS2-01.docx.

16. Font Keyboard Shortcuts
Font—Ctrl + Shift + F
Font Size—Ctrl + Shift + P
Grow Font—Ctrl + >
Shrink Font—Ctrl + <
Bold—Ctrl + B
Italic—Ctrl + I
Underline—Ctrl + U
Subscript—Ctrl + =
Superscript—Ctrl + Shift ++
Change Case—Shift + F3

17. Aligning and Indenting Text
ACTIVITY
2.3
Aligning and Indenting Text
Open WordS2-01.docx, position insertion point on any character in OSLO FACT SHEET, then click Center in Home tab.
Select from middle of first paragraph below History head to middle of third paragraph, then click Justify.

18. Aligning and Indenting Text
ACTIVITY
2.3
Aligning and Indenting Text
Press Ctrl + End to move insertion point to end of document then press Enter.
Click Align Text Right, type your first and last names, then press Enter.
Type Date:, press spacebar once, then press Alt + Shift + D.
Press Enter then click Align Text Left.

19. Aligning and Indenting Text
ACTIVITY
2.3
Aligning and Indenting Text
Select 3 paragraphs below History head then click Align Text Left.
Position mouse pointer on Left Indent marker on Ruler, hold down left mouse button, drag marker to 0.5-inch mark then release.
Position mouse pointer on First Line Indent marker on Ruler, hold down left mouse button, then drag marker to 1-inch mark on Ruler.
First Line Indent
Left Indent
Hanging Indent
Right Indent

20. Aligning and Indenting Text
ACTIVITY
2.3
Aligning and Indenting Text
Position mouse pointer on Right Indent marker on Ruler, hold down left mouse button, then drag marker to 6-inch mark on Ruler.
Click anywhere in paragraph below Population head.
Click Page Layout tab, in Indent section click in Left box, then type 0.5.
Click up-pointing arrow at right side of Right text box to display 0.5".

21. Aligning and Indenting Text
ACTIVITY
2.3
Aligning and Indenting Text
Follow previous steps to indent paragraphs below heads: Commerce and Industry; Climate; Holiday, Sport, and Leisure; Sightseeing Tours.
Select three paragraphs below History then click Paragraph dialog box launcher.
Click down-pointing arrow at right side of Special box then click Hanging.
Click OK to close.
Save WordS2-01.docx.

22. Aligning Text Change text alignment with keyboard shortcuts:
To align left, use Ctrl + L
To center, use Ctrl + E
To align right, use Ctrl + R
To justify, use Ctrl + J

23. Indenting Text Indent text with keyboard shortcuts:
To indent text from left margin, use Ctrl + M
To decrease indent from left margin, use Ctrl + Shift + M
To create hanging indent, use Ctrl + T
To remove hanging indent, use Ctrl + Shift + T

24. Changing Line and Paragraph Spacing
ACTIVITY
2.4
Changing Line and Paragraph Spacing
Open WordS2-01.docx, and to select entire document press Ctrl + A.
Click Line Spacing in Home tab then click 1.5.
Deselect text, then scroll through document.
To decrease line spacing to 1.2, press Ctrl + A to select entire document.

25. Changing Line and Paragraph Spacing
ACTIVITY
2.4
Changing Line and Paragraph Spacing
Click Line Spacing, then click Line Spacing Options.
Type 1.2 in At box in Spacing section, click OK to close, then deselect text.
Select from line of text beginning Tour 1: Mini Cruise through three lines of text about Tour 4: Selected Oslo Sightseeing.
Click Line Spacing, then click 1.0.
1.2

26. Changing Line and Paragraph Spacing
ACTIVITY
2.4
Changing Line and Paragraph Spacing
Press Ctrl + End to move insertion point to end of document then click anywhere in last sentence.
Click Line Spacing, then click Add Space Before Paragraph.
Press Ctrl + Home to move insertion point to beginning of document, click anywhere in History head, then click Paragraph dialog box launcher.

27. Changing Line and Paragraph Spacing
ACTIVITY
2.4
Changing Line and Paragraph Spacing
Click once on up-pointing arrow at right side of After box, then click OK to close.
Click in Population head and click Page Layout tab.
Click once on up-pointing arrow at right side of Spacing After button
Click in Commerce and Industry, then press F4 to repeat paragraph spacing command.
Click individually in each of remaining heads, then press F4.

28. Changing Line and Paragraph Spacing
ACTIVITY
2.4
Changing Line and Paragraph Spacing
To remove hanging indent on paragraphs in History section, select text below History head, and press Ctrl + Shift + T.
Save, print, and close WordS2-01.docx.

29. Inserting Bullets and Numbering
ACTIVITY
2.5
Inserting Bullets and Numbering
Open FCTRailTravel.docx then save as WordS2-02.
Select text Have your pass validated through paragraph Be at the right train station then click Numbering in Home tab.
Position insertion point at end of second numbered paragraph, then press Enter once.
Type Arrive 20 minutes before train departure time.

30. Inserting Bullets and Numbering
ACTIVITY
2.5
Inserting Bullets and Numbering
Select text from Free or discount transportation… through Reduced rental rates with … , then click Bullets button.
With text selected, replace round bullet with a custom bullet.
Click Bullets arrow then click Define New Bullet.

31. Inserting Bullets and Numbering
ACTIVITY
2.5
Inserting Bullets and Numbering
Click Symbol in Bullet character section.
At Symbol box, click down-pointing arrow at right side of Font box, then click Webdings.
Scroll to end of symbol list, click earth symbol, click OK to close.
Click OK to close Define New Bullet box.

32. Inserting Bullets and Numbering
ACTIVITY
2.5
Inserting Bullets and Numbering
Select text from Rail Passes through Greece-Italy, click Multilevel List button, then click middle option in top row in List Library section.
With text selected, change numbers to bullets by clicking Multilevel List button.
Click first option from left in middle row in List Library section then deselect text.
Save and print WordS2-02.docx.

33. Inserting Symbols and Special Characters
ACTIVITY
2.6
Inserting Symbols and Special Characters
Open Word S2-02.docx, move insertion point to end of document, then select and delete multiple- level bulleted text.
With insertion point at end of document a double space below bulleted text, type text shown up to Å symbol.
To insert Å symbol, click Insert tab, click Symbol button, then click More Symbols at bottom of palette.

34. Inserting Symbols and Special Characters
ACTIVITY
2.6
Inserting Symbols and Special Characters
At Symbol box with Symbols tab selected, click down-pointing arrow at right side of Font list box.
Click (normal text) at drop-down list.
Scroll down list box to ninth row then click Å symbol.
Click Insert button, then click Close.

35. Inserting Symbols and Special Characters
ACTIVITY
2.6
Inserting Symbols and Special Characters
Type text up to ø symbol. To insert ø symbol, click Symbol button, then click More Symbols.
Click ø symbol, click Insert button, then click Close.

36. Inserting Symbols and Special Characters
ACTIVITY
2.6
Inserting Symbols and Special Characters
Type text up to ® character. To insert ® character click Symbol button then click More Symbols.
At Symbol box, click Special Characters tab.
Click ® character, click Insert button, then click Close.
Type remaining text and save WordS2-02.docx.

37. ACTIVITY
2.7
Setting Tabs
Open WordS2-02.docx and move insertion point a double space below last paragraph of text.
Type International Airports with Train Connections then press Enter twice.
Make sure left tab symbol displays in Alignment button at left side of Ruler.
Position arrow below 1-inch mark on Ruler, then click left mouse button.

38. ACTIVITY
2.7
Setting Tabs
Click once on Alignment button to display center tab symbol.
Position arrow below 3.25-inch mark on Ruler then click left mouse button.

39. ACTIVITY
2.7
Setting Tabs
Click once on Alignment button to display right tab symbol.
Position arrow below 5.5-inch mark on Ruler, then click left mouse button.

40. ACTIVITY
2.7
Setting Tabs
Type text shown, press Tab before typing each tabbed entry and be sure to press Tab before typing entry in first column and bold text in first row.
After typing last entry, press Enter twice, then click Clear Formatting button in Home tab.
Save WordS2-02.docx.

41. Setting Tabs with Leaders
ACTIVITY
2.8
Setting Tabs with Leaders
Open WordS2-02.docx then move insertion point to end of document.
Click Alignment button at left side of Ruler to display left tab symbol .
Position arrow below 1-inch mark on Ruler, then click left mouse button.
Click Alignment button at left side of Ruler to display right tab symbol .
Position arrow below 5.5-inch mark on Ruler, then click left mouse button.

42. Setting Tabs with Leaders
ACTIVITY
2.8
Setting Tabs with Leaders
To type heads shown, press Tab, click Bold, then type Airport.
Press Tab, then type Service.
Press Enter once, then click Clear Formatting to remove bold and paragraph tab formatting.

43. Setting Tabs with Leaders
ACTIVITY
2.8
Setting Tabs with Leaders
Set left tab and right tab with leaders at Tabs dialog box.
Click Paragraph dialog box launcher then click Tabs in lower left corner.
Be sure Left is selected in Alignment section, and with insertion point in Tab stop position box, type 1, then click Set.

44. Setting Tabs with Leaders
ACTIVITY
2.8
Setting Tabs with Leaders
Type 5.5 in Tab stop position, click Right in Alignment section, then click in Leader section.
Click Set, then click OK to close.

45. Setting Tabs with Leaders
ACTIVITY
2.8
Setting Tabs with Leaders
Type remaining text shown; be sure to press Tab before typing first entry.
Save WordS2-02.docx.

46. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
Open WordS2-02.docx, select numbered paragraphs, then click Border arrow in Home tab.
Click Outside Borders at drop-down list.

47. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
Select bulleted paragraphs then click Border in Paragraph group.
Select text with heads Country, City, and Airport through text with entries Italy, Rome, and Fiumicino.
Click Border arrow then click Borders and Shading.

48. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
Click down-pointing arrow at right side of Style box to display first double-line option then click.
Click down-pointing arrow at right side of Color box, then click Dark Blue.
Click down-pointing arrow at right side of Width box, then click ¾ pt.

49. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
Click Shading tab, then click down-pointing arrow at right side of Fill.
Click Aqua, Accent 5, Lighter 80%, then click OK to close.

50. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
To add same border and shading to other columns, select text with heads Airport and Service through text entries Fiumicino and Train every 10 to 20 minutes, then press F4.
To apply shading to title move insertion point to Traveling in Europe by Train click Shading arrow, then click Aqua, Accent 5, Lighter 80%.

51. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
To apply page border click Border arrow then click Borders and Shading at drop-down list.
Click Page Border tab, then click Shadow in Setting section.
Click down-pointing arrow at right side of Width option, click 2 ¼ pt at drop-down list, then click OK to close.

52. Adding Borders and Shading
ACTIVITY
2.9
Adding Borders and Shading
To change page border to art image, click Border arrow, click Borders and Shading, then click Page Border tab.
Click Box in Setting section, click down-pointing arrow at right side of Art, scroll down list to globe art images, then select first set of globe images.
Select measurement in Width box, type 10, then click OK to close.
Save WordS2-02.docx.

53. ACTIVITY
2.10
Applying Styles
Open WordS2-02.docx then press Ctrl + Home to move insertion point to beginning of document.
Click Change Styles in Home tab, point to Style Set, then click Traditional at drop-down gallery.

54. ACTIVITY
2.10
Applying Styles
Move insertion point to any character in head Traveling in Europe by Train, then click Heading 2 in Styles group.
Click in head Rail Ticket Bonuses, then click Heading 2 in Styles group.
Click in International Airports with Train Connections, then click Heading 2 style.

55. Applying Styles Click Styles dialog box launcher.
ACTIVITY
2.10
Applying Styles
Click Styles dialog box launcher.
Select 75% discount in last paragraph in Rail Ticket Bonuses then click Strong in Styles window.
Select four items that begin Have your pass validated, then click Intense Emphasis in Styles window.
Close Styles window by clicking Close.

56. ACTIVITY
2.10
Applying Styles
With numbered text selected, to remove border around paragraphs click Border arrow, then click No Border.
To remove border around bulleted paragraphs select paragraphs, press F4, then deselect text.

57. ACTIVITY
2.10
Applying Styles
Click Change Styles in Styles group, point to Colors, then click Opulent.
Click change Styles in Styles group, point to Fonts, then click Apex.
Save, print, then close WordS2-02.docx.

58. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
Open FCTMiddleton.docx and save as WordS2-03A.
Press Ctrl + End to move insertion point to end of document, then type text shown.
Press Enter once after Contact Information and each telephone number.
Press New Line command, Shift + Enter, after Jefferson Basin Chamber of Commerce, Department of Fisheries, and Lake Middleton Resort.

59. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
To determine current line spacing and change to single spacing press Ctrl + A to select entire document.
Click Line Spacing then click 1.0.
To remove some spacing between first three lines of text, select first two lines of Middleton Valley and Jefferson Basin, then click Paragraph dialog box launcher.
Select 10 pt in After box in Spacing section, type 0, then click OK.

60. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
To improve visual appeal apply Quick Styles set.
Click Change Styles, point to Style Set, then click Fancy.
Select first three lines of text, then click Heading 2 in Styles group.

61. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
Move insertion point to any character in Fishing, click More at right side of Styles group, then click Heading 3.
Apply Heading 3 to remaining heads: Geology, Sand Dunes and Off-Road Vehicles, and Contact Information.

62. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
To change style set color, click on Change Styles, point to Colors, then click Urban.
Save then print WordS2-03A.docx.

63. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
To experiment with another Quick Styles set click Change Styles, point to Style Set, then click Formal.
Note Formal style set increased spacing above and below first three lines of text.

64. Changing Default Document Formatting
ACTIVITY
2.11
Changing Default Document Formatting
To remove some spacing select first three lines of text and click Paragraph dialog box launcher.
Change Before measurement to 0 pt, After measurement to 6 pt, then click OK to close.
Deselect text.
Save As WordS2-03B, print, and close WordS2-03B.docx.