1. Chris Keene REDEFINING THE INSTITUTIONAL REPOSITORY

2. What; that name; how; software; beginnings; early problems CHAPTER ONE : A BRIEF HISTORY OF THE INSTITUTIONAL REPOSITORY CHAPTER TWO : THE PUBLICATION STORE CHAPTER THREE : THE HAVES AND THE HAVE NOTS CHAPTER FOUR: FUNDERS, MANDATES AND COMPLIANCE RCUK, Horizon 2020, Wellcome/COAF, Post-2104 REF; data; the challenges CHAPTER FIVE: HELP ON THE HORIZON

3. DISCLAIMER

4. CHAPTER ONE : A BRIEF HISTORY OF THE INSTITUTIONAL REPOSITORY

5. “A University’s Research Outputs freely available on the web” - me WHAT IS AN INSTITUTIONAL REPOSITORY?

6. Someone has to add each research output to the IR. Depending who the above, someone will need to check the copyright of the full text output, and check the metadata. WHAT DOES IT INVOLVE?

9. 2001 : Budapest Open Access Initiative 2007 : general adoption of IRs A BRIEF HISTORY

10. PROBLEM OPPORTUNITY : ENGAGEMENT

11. Win win? ENGAGEMENT

12. CHAPTER TWO : THE PUBLICATION STORE

13. Teaching THE UNIVERSITY Research X number of students leave with a degree Some research. Somewhere ?

14. Academic Web profiles CVs RAE 2008 Funding bids Research Group websites Faculty/School needs Performance / Reviews. THE PUBLICATION STORE

15. Title : Authors : Date : Journal :

17. The central place for holding and providing research outputs THE PUBLICATION STORE But still not very complete But by how much?

18. Salo, Dorothea. "Innkeeper at the Roach Motel." Library Trends 57:2 (Fall 2008). http://minds.wisconsin.edu/handle/1793/22088

19. CHAPTER THREE : THE HAVES AND THE HAVE NOTS

20. THE CRIS

21. The Haves A CRIS and other systems which manage publications and research. Will choose the most appropriate system for storing information. Other systems often already link outputs to projects, departments and people. CRIS often provide easy way to add research (harvesting from WoS and Scopus) Feed in to the IR Have Nots Only the IR for holding research outputs. Need the IR to adapt to meet all metadata and process needs around publications. REF, Funders. Need to link outputs to funded projects. IR needs to do things it was not designed to do.

22. CHAPTER FOUR: FUNDERS, MANDATES AND COMPLIANCE

23. THE FINCH REPORT “The 'Finch' report - Dame Janet Finch chaired an independent working group on open access. The group's report, published in June 2012, supported the case for open access publishing through a balanced programme of action. The report recognised the need for different channels to communicate research results, but recommended support for the 'gold' route in particular.” http://www.hefce.ac.uk/whatwedo/rsrch/rinfrastruct/oa/oa/

24. THE FINCH REPORT “Government - The Government accepted all recommendations in the Finch report. In its formal response it has asked the four UK higher education funding bodies and the Research Councils to put the recommendations into practice by working with universities, the research and publishing communities. “ http://www.hefce.ac.uk/whatwedo/rsrch/rinfrastruct/oa/oa/

25. IMPLEMENTING RCUK OA POLICY How to turn RCUK policy into a University Policy and procedure? How to allocate the funds? (if any) How to track and monitor, in particular so we can report our compliance back? And how to disseminate all those to researchers? Who allocates? Who authorises? Who checks? Who reports? Who disseminates? Who supports? (who decides all these?) What data to collect, and where to store it?

26. First attempt to map out the decision for green/gold

29. The number of peer ‐ reviewed research papers arising from research council funded research that have been published by researchers within that institution. Of these research council funded papers, the number that are compliant with the RCUK policy on Open Access by: a. The gold route b. The green route. And the number which have been published in a journal which is not compliant with the RCUK policy on Open Access. http://www.rcuk.ac.uk/RCUK-prod/assets/documents/documents/ComplianceMonitoring.pdf Target 45% compliance in the first year COMPLIANCE REPORTING

30. ONE: ACADEMICS CONTACT US DURING PUBLICATION Normally a little later than we’d like. Sometimes already committed to Gold New world for academics, library, publishers and finance systems TWO: SEARCHING FOR SUSSEX RCUK- FUNDED WORK Used Scopus and other databases to search for PI at Sussex who have recently published. If output was from funded research: Either retrospectively make it green if possible. Or at least we know it exists and is non-compliant (crucial for reporting) Time intensive

31. Europe Horizon 2020 Wellcome Trust Charities Open Access Fund (COAF) All with different requirements And then we have… Mandates : like buses RCUK is not alone.

32. Aka REF2020 POST-2014 REF

33. Journal articles and conference papers submitted to the REF 2020 with an acceptance date of 1 April 2016 or later will have to be available as Open Access with a maximum embargo date of 12 or 24 months (depending on subject) after acceptance. The authors accepted version will need to be deposited into a repository within three months of acceptance for publication. That means choosing a journal that complies, and also implementing it, by uploading the article onto the IR or other repository within three months. http://www.hefce.ac.uk/media/hefce/content/pubs/2014/201407/HEFCE2014_07.pdf REF 2020 OPEN ACCESS

34. Broadly: funders require researchers to plan the management of their data, and to make it accessible. Encouraging making it Open, though mostly not yet mandated. RESEARCH DATA

35. Existing Repository External service Separate data repository Subject data Repository Local storage Specialist Archival system Cloud Storage Data Registry

36. THE ISSUES

37. Policy (with others); develop procedures; create websites and support materials; engage with academics; report to managers; look in to changes in to the IR; support; check and add metadata; search for publications we don’t know about Staffing has (mostly) not adapted to these new requirements, let along those in the pipeline (REF) – staff still doing the same jobs before this supporting researchers. Software hasn’t adapted. UK specific issues; software is global. Don’t want to re-invent the wheel, especially with risk of getting it wrong. Doesn’t fit naturally in to University structure. Requires all Schools and researchers to comply

38. 31 potential extra fields to Eprints https://docs.google.com/spreadsheets/d/1dg_3bN9CNzLf5OQUefonddBpsYJzdXFfO1Q9W8oi3F8/edit#gid=816106069

39. CHAPTER FIVE : HELP ON THE HORIZON

42. JISC MONITOR Jisc MonitorJisc Monitor is a 12-month project exploring whether a user-centred, shared national service could potentially help institutions to manage their OA activity effectively. It complements UK projects such as Open Mirror, and others by HEFCE and the research councils, attempting to scope and understand the issues around OA reporting and work up some practical solutions.Open MirrorHEFCE http://www.jisc.ac.uk/blog/monitoring-and-shaping-the-transition-to- open-access-05-nov-2014

43. JISC MONITOR

44. IRUS

45. Repository E2e fields RIOXX Funders JISC Monitor IRUS Discovery

46. Institutional Repositories need to adapt to new requirements and demands. They haven’t yet. However, those with alternative systems such as a CRIS, may not find this to be true. Universities have not yet put in place the procedures and resources to support these new requirements. Some have not even started to plan for this. Many Universities considering how to support open data, and/or a data registry New services may help with these new requirements Mandates, as well as pushing the IR in new directions, may help it to go back to its OA roots Summary (with thanks to ukcorr for useful comments)

47. @chriskeene c.j.keene@sussex.ac.uk QUESTION TIME