1. Monitoring Monday 4 years later Lessons Learned

2. WHAT WE NEEDED FIRST TRUST, TRUST,TRUST We still make it perfectly clear this is not an evaluation - it is a process and only a process that helps us get better – and we must do this together TRUST,TRUST,TRUST Our teachers no longer believe it is evaluative -but an eye toward the same goal of proficiency and improving instruction WHAT WE NEED 4 YEARS LATER

3. What was our Original Vision MMonitoring Mondays were designed to collect data, to validate best instructional practices, to expose weaknesses, improve student achievement, close the achievement gaps, meet annual yearly progress with the goal of reaching proficiency by 2014, and find solutions. WHAT WE CHANGED 4 YEARS LATER NOTHING – SAME VISION

4. Why We Do What We Do Accountability—Everyone must be on the same page NOTHING HIDDEN NCLB

5. Continued Started with Now Walkthroughs 2 Students from each class questioned Teachers are given questions and expected to respond, all teachers are interviewed in teams or individually Teachers and principals are also required to keep a monitoring folder  The same  Teachers are given a survey on Survey Monkey to respond  Same

6. How Do We Do IT Originally 4 Years Later Every Week – Announced Who is on the Team? All Central Office Staff Parents Teachers DILT Members OVEC Every other week – Unannounced This year we have taken our entire administrative team – WHY?

7. What it Looks Like Beginning 4 years later 2 people question students – student questionnaire Meet with team afterwards to discuss what we saw – Positives – Improvements needed and Next Steps We meet with teachers, principal and special ed. teachers to ask questions and discuss findings 1 Person uses Palm  Same  Teachers, Principals, special ed. Teachers and parents now take survey on line  There’s an APP for that

8. Administrator Beginning 4 years later We used the Pittsburgh Walkthrough instrument No Teacher Rubric Reviewed student work Review documentation Folder  Scholastic Audit  Teacher Rubric  Student work Rubric from scholastic audit  Principals now review documentation folders

9. Student Question Year 1 Questions - focused on R, R, and R Year 2 focused on Classrooms and Caring Year 3 focused on SISI Document Year 4 – focused on Scholastic Audit Document

10. Teacher Questions Teacher Questions also Went Through Stages Stage 1 – We asked teachers questions Stage 2 -Email questions to teachers varied with each walkthrough Stage 3 – Used Scholastic Audit and surveyed the teachers

11. Things that Haven’t Changed WWe meet with teachers individually within 2 days to discuss the teacher rubric and anything else we notice - as well as asking what we can do to help. During this meeting teachers also receive their students’ responses. PPrincipals meet with Assistant Superintendent, Superintendent or both to discuss the walkthrough on Friday. TThe Principal is given a packet of ALL documentation

12. Things that haven’t changed Continued The monitoring team meets to discuss walkthrough findings, positives, needs, and next steps. A meeting is then held with the principal on Friday to discuss findings. The principal in turn meets with his/her faculty to discuss the findings and make appropriate changes The building PLC’s then make appropriate instructional changes.

13. Monitoring Folders Teachers Accountability Calendar Communication Log Goal Calculator Hot List (10Most Wanted Students) Interventions/Strategies—Remediation KDE Combined Document Learning Checks Literacy 1st Results Math Assessments NCLB List Think Link Misc. Pacing Guide Professional Development Hours Professional Growth Plan Special Education Students Student Learning Non-Negotiable Teacher Attendance Team Meeting Minutes Thoughtful Education Walkthrough Analysis of Student Work Evidence of Professional Development – Ex. Stiggins

14. Principal Folder  CATS/KCCT Analysis  CATS/KCCT Results  Communications with Superintendent  CSIP  District Administration Meetings  District Principals Meetings  EILA Hours  ESL Students  ESS  Faculty Meeting Agendas  Goal Calculator  Growth Plan  Hot List -10 Most Wanted Students  Joint Leadership Team Agenda/Minutes  Learning Checks  Literacy 1st Assessments  Think Link Results  Monitoring Monday Communication  Monthly Teacher Attendance  Parent Communications  Principal Board Reports  Professional Development  Professional Organizations  Request for Sick Leave, Personal or Educational Leave  SBDM Council Agenda’s/Minutes  Student Learning and Non-Negotiable  Teacher Observations and Walkthroughs  Thoughtful Classroom Implementation  Miscellaneous  Evidence that Stiggins is being incorporate in the classroom.

15. What We Have Found Lesson plans need to be on the desk at all times Learning targets must be posted and REFERRED to during lesson - Stiggins Use of Rubric/Scoring guide important to student success Student work needs to be displayed with antidotal comments by teacher and students MUST model proficient/distinguished work REGULARLY

16. What else we have found What we see and observe happening is sometimes eye- opening to what teachers think they are doing. What students say is actually going on in the classroom is often a different perspective than what the teacher thinks is going on in the classroom. Teachers actually tell us now that they want us in their classrooms. They also ask for help during monitoring visits – TRUST

17. What else we have Found Teachers want feedback. Teachers want feedback in person, verbally. Teachers want instructional conversations. Most teachers take their instruction very personally. KIDS ARE BRUTALLY HONEST to what is going on in the classroom - listen to them.

18. What Now We will take the scholastic audit data and disaggregate it so schools can incorporate finding into PD or Improvement plans.

19. Next Steps Does it still take a lot of Time ? Yes Is it worth it? – Yes Is it eye opening and fun ?- Yes

20. Where do we go from here Harvard – Instructional Rounds – Get to the next level New scholastic audit by KDE ?

21. Tina

22. QUESTIONS Dorothy.perkins@gallatin.kyschools.us Ray.spahn@gallatin.kyschools.us