1. PIMS Basics: Who Reports What to Whom and How the Data is Used
Center for Data Quality and Information Technology
Pennsylvania Department of Education
March 16, 2011

2. Agenda PIMS Basics PIMS Benefits Who Reports What?
PIMS Data Collection Summary
How is the Data Used?
Tools and Support Available to LEAs
Q&A
Thank You!

3. PIMS Basics
PIMS is PDE’s student-level data collection and reporting system
Designed to improve student achievement through more efficient and effective use of data
First implemented in SY
PIMS collects 11 types of data (or data domains)…
Student, Enrollment, Course, Groups and Programs, Career and Technical Education, Discipline, Special Education, Child Accounting, Staff, District, Location
Assessment data is also loaded directly from DRC
At various times per year from approximately 800 LEAs…
500 School Districts, 119 Charter Schools, 29 Intermediate Units, 73 Career and Technical Schools (vo-techs), 34 Approved Private Schools, 24 Private Residential Rehab Institutions, 12 State-owned Juvenile Corrections and Special Programs Jointures

4. PIMS: One System, Many Collections
CTE
Pre-code
Staff
Safe Schools
Grads and Dropouts
Child Accounting
Staff
Special Education
Course
PIMS

5. PIMS Benefits
Simplified and standardized data collection process for LEAs and PDE
Strengthened data integrity and improved data quality for LEAs and PDE
Allowed PDE to retire 9 data collection systems to date
Improved state and federal reporting
Provides enhanced analysis capabilities, including trend analysis on longitudinal data

6. Who Reports What? Depends on the data collection
Refer to the user manual; contains details on who reports what and when
At the beginning of each domain the user manual specifies which LEA types the domain applies to.
The data collection details (timing, templates included, etc.) are defined in the beginning of the manual.

7. 2010-11 PIMS Data Collection Summary
Data Collection Period
Reporting Window
Data Collection Purpose
Who Reports
October 2010
10/1/2010 – 10/29/2010
Enrollments, graduates and dropouts
SD, IU, CTC, CS, SJCI, PRRI, APS
November 2010
11/15/2010 – 12/8/2010
Pre-code for PSSA and PASA assessments
December 2010
12/1/2010 – 12/10/2010
Special Education
SD and IU
January 2011
1/4/2011 – 1/28/2011
Professional Staff
SD, IU, CTC, CS, SJCI
February 2011
2/1/2011 – 2/24/2011
Highly Qualified/course

8. 2010-11 PIMS Data Collection Summary (cont’d)
Data Collection Period
Reporting Window
Data Collection Purpose
Who Reports
March 2011
3/9/2011 – 3/31/2011
ACCESS for ELLs Demographic Refresh
SD, IU, CTC, CS, SJCI, PRRI, and APS
April 2011
3/14/2011 – 4/15/2011
PSSA/AYP
SD, IU, CTC, CS, SJCI, PRRI, APS
June 2011
6/1/2011 – 6/30/2011
Safe Schools, includes School Safety personnel
SD, IU, CTC, CS
Summer 2011
7/14/2011 – 9/13/2011
Career Technical Education
CTC
July 2011
7/15/2011 – 7/22/2011
Special Education
SD and IU
Child Accounting 2011
7/14/2011 – 9/30/2011
Subsidy
SD, IU, CTC, CS, PRRI, APS

9. How is the Data Used? Federal reporting State reporting
Highly Qualified Teacher
Career and Tech CAR reports
EDFacts reports (LEP, Safe Schools, etc.)
Federal Directory of Designated Low-Income Schools (impacts eligibility for the Federal Teacher Loan Forgiveness Program)
State reporting
School Safety
Student Mobility
Enrollment Projections
Pre-code for PSSA and PASA
Child Accounting (drives subsidy)
Input to AYP process
Identify Highly Qualified Teachers; compare results for high and low poverty schools
Calculate the cohort-based graduation rate
Calculate dropout rates
Provide aggregate data to the public

10. Tools Available to LEAs
PIMS Web Site
Data collection details
ACS report due dates
Webinar schedule
User manual, training and other useful documents
PIMS User Manual
Who reports
What to submit
When to submit
Template and field details
FAQ’s
Access Database for LEA’s that don’t have a commercial SIS

11. Support Available to LEAs
Training
Semi-annual web-based refresher training on PAsecureID, Data Manager and Cognos offered
Multiple trainings conducted during every collection window specific to the data collection emphasizing what to submit, by whom, how to submit, how to avoid common errors, data quality reports, FAQ’s
Frequent (weekly or bi-weekly) PIMS Q&A sessions offered
Recordings of all trainings and Q&A sessions available
PIMS Help Desk
Questions/Issues (what to report, help with data submission errors, issues with ACS reports, questions on data definitions, etc.)
or on-line
An average of 1,100 help requests per month

12. Q&A

13. Thank You!
Thank you for continuing to be diligent in the submission of high quality data to PIMS. LEAs have been and will continue to be the key to PIMS’ success.