1. latrobe.edu.au CRICOS Provider 00115M Title of presentation Name of presenter Title of presenter School / Faculty / Division xx Month 201x eBook cataloguing practice Arlene O'Sullivan/Alison Bates Monograph Team Leader / Collection Provision Manager La Trobe University Library 8 th August, 2013 DIG forum

2. 2La Trobe University Cataloguing environment at La Trobe  Centralized Acquisitions and Cataloguing for 3 main campuses  One original cataloguer (who also does load tables, training & anything else we throw at her)  90% + of our cataloguing is copy  Some cataloguing outsourced to CAVAL or vendors  Limited cataloguing energy still focused on print, despite it’s decline in strategic importance.

3. 3La Trobe University eBook cataloguing workflows What we are doing now – record sources  Loading records one by one from Libraries Australia  Loading records in bulk from Serials Solutions  Loading records in bulk from OCLC  Loading records in bulk from vendors

4. 4La Trobe University eBook cataloguing workflows Why it isn’t working so well  Loading records one by one from Libraries Australia ̶Record quality reasonably good, but variant staff practice. ̶We are not doing our bit by loading eBook records back up to Libraries Australia ̶Time consuming

5. 5La Trobe University eBook cataloguing workflows What isn’t working so well  Loading records in bulk from Serials Solutions ̶Quality of records ̶Duplication control

6. 6La Trobe University Serials Solutions eBook record - sample

7. 7La Trobe University OCLC record for the same book – available since 2008

8. 8La Trobe University eBook cataloguing workflows What isn’t working so well  Loading records in bulk from OCLC ̶Limited sets available ̶Clunky interface ̶Sudden cessation of record supply (we didn’t notice change in supply terms) ̶Ordering records is hard

9. 9La Trobe University OCLC record loads

10. 10La Trobe University Ordering OCLC records

11. 11La Trobe University eBook cataloguing workflows What we are doing now – record sources  Loading records in bulk from vendors ̶Quality varies – can be really bad quality machine generated records ̶Different file delivery methods (email, various interfaces) ̶File mapping issues mean sometimes good data is incorrectly mapped o Eg: LCSH mapped to non LSCH coding and not searchable.

12. Vendor supplied record

13. 13La Trobe University Vendor records Vendor dataIn our catalogue

14. 14La Trobe University eBook cataloguing workflows So what are we going to do about it?  Sample eBook records loaded over the past 12 months to see where the worst problems are.  Consider matching the worst records on LA and upgrading them as a batch.  Reduce number of workflows?  Ask record suppliers to improve their services ̶Quality of records ̶Coverage of sets ̶Make interfaces easier to use  Outsource upgrades of worst records - again, retrospective solution.  Other suggestions – anyone?

15. Thank you latrobe.edu.au CRICOS Provider 00115M