1. 2013-2014 Fiscal Year New Employee Orientation
Intro of Staff

2. Today’s Agenda Welcome and Introductions General Information
& Net ID
My UW System Portal
Earnings Statements Overview
Pay Information, Pay Dates
Legal Holidays
Domestic Partnerships, Executive Order 54
FMLA, Worker’s Compensation and EAP
Leave Benefits, Leave Reports
Benefits Information
Benefits Intro
Review of benefits programs, eligibility requirements, and cost
Benefits Q&A
Electronic benefits enrollment
Megan
Remember to do Housekeeping- Bathroom locations, feel free to ask questions throughout, we have copies of the powerpoint if anyone needs them, feel free to get up and get more refreshments (etc.)

3. & Net ID
Net ID is used for GoogleApps ( , calendar, etc.), log in on campus computer stations, D2L, Wings, and more
Activate Net ID and by visiting
Eagle Help Desk Support or
Jo Ann

4. My UW System (HR) portal
Use for earnings statements, leave balances, address changes, annual tax statements, HR and benefits info, and more!
Go to and click on the UW-L Quicklinks
Shelle

5. Earnings Statements Pay Period Begin/ End Dates & Payment Date
Employee ID #
Tax Withholding Allowances (W-4)
1- Earnings and Year to-Date amounts
2- Taxes Withheld
3 & 4- Deductions
7- Direct Deposit
8- Leave Balances
Megan

6. Pay Information Unclassified Employees are paid monthly
Pay day is on first of the month
When the first falls on a weekend or holiday, the pay date is the business day prior to the first
The first pay check of the year is always after the first of the month (January 2nd or 3rd)
Annual pay basis employees receive 12 checks per year
Megan

7. Pay Dates Pay dates for 2013-14 Fiscal year August 1st, 2013
August 30th
October 1st
November 1st
November 29th
January 2nd
January 31st
February 28th
April 1st
May 1st
May 30th
July 1st, 2014
Megan

8. Legal Holidays
State Offices are closed in observance of the following legal holidays:
New Year’s Day (January 1)
Martin Luther King Day
Memorial Day
Independence Day (July 4)
Labor Day
Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
New Year’s Eve (December 31)
If a holiday falls on a Sunday, state offices are closed the following Monday.
If a holiday falls on Saturday, an additional day (prorated to percentage of appointment) will be granted to Annual (12 month) employees to be used during the current fiscal year with supervisor approval.
Legal holidays must be used within the fiscal year they are earned or the hours will be forfeited
Megan
Minimize last two bullets- may be confusing if only 9 month faculty.

9. Mandatory Reporting Rule
Executive Order #54
All University of Wisconsin System employees must immediately report child abuse or neglect if, in the course of employment, a UWS employee observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.
Reports must be made in person or by telephone to the following
UW-La Crosse University Police
(office)
(for emergencies only) staffed 24 hrs
Call 911 if the child is in imminent danger
Joy

10. FMLA, Worker’s Comp and EAP
Family Medical Leave Act (FMLA)
Contact: Deanna Kabliska (608)
Worker’s Compensation
If employee has been involved in an accident and/or injured in the course of employment, they should report the injury to their direct supervisor, complete the required forms and return them to HR
Contact: Deanna Kabliska, (608)
Employee Assistance Program (EAP)
Available to all employees and their immediate family members
Provides 5 free consultations
per year
Deanna

11. Domestic Partner Benefits
Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children is available under most plans.
Two different types of domestic partnerships
Unregistered
Available to both same-sex and opposite-sex couples in a domestic partnership.
This is considered a domestic partnership for employee benefits provided by Chapter 40 of Wisconsin State Statute.
Registered
A registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute.
An employee may enroll a domestic partner in an allowable benefit program and must submit a completed and notarized Affidavit of Domestic Partnership.
Additional enrollment information and options will be
covered in our Benefit Orientation.
Deanna

12. Leave Benefits Sick Leave Vacation Floating/Personal Holidays
Eligible if participating in the Wisconsin Retirement System (WRS).
Granted 176 hours for first 18 months; then earn 96 hours per year (prorated to percentage of appointment).
Accumulated sick leave is available to pay health insurance premiums upon retirement, death, or layoff.
Vacation
Eligible if annual (12 month) appointment and participating in Wisconsin Retirement System (WRS).
Eligible employees receive 176 hours per fiscal year (prorated to percentage of appointment and employment date).
Floating/Personal Holidays
Employees with annual (12 month) appointments receive 36 hours each fiscal year (prorated to percentage of appointment).
Floating/personal holidays must be used within the fiscal year they are earned or they will be lost.
Deanna
We have 4 annual appointments starting on 8/26 the rest will be 9 month appointments.

13. Leave Reports
Monthly Leave reports are delivered to My UW System (HR) portal.
Reports must be completed regardless of whether leave has been used.
Leave report signed and dated by both you and your department chair/dean/direct supervisor.
Completed leave report(s) must be sent to Human Resources by specified deadline stated on leave report.
Failure to return reports could result in a reduction of your sick leave
Full time employees report leave in 4- or 8-hour increments
Deanna

15. Questions?