1. Student Attendance – Elementary Campus
Research & Evaluation Department
Presented by Olga Garcia,
Coordinator of PEIMS/Application Support
Reference: TEA’s Student Attendance Accounting Handbook

2. Student Attendance Requirements Entry Student Attendance
Mandatory by the Texas Education Agency
FEC Local Policy
Elementary 10:00 AM and 1:00 PM (for PK-PM)
Elementary take attendance by homeroom
Entry Student Attendance
Using online system-Teacher Access Center
Backup system - paper copy class roster

3. Student Attendance Teacher’s log in account
Individual user account and password
User accounts can not be shared
System timeout due to inactivity (new)
Change passwords (180 days)
Access system using Harlingen CISD’s Teacher Access Center web page

4. Student Attendance Documentation – Reports
Student Detail Reports
Campus Summary Reports
District Summary Reports
Additional Reports - Reconciliation of Teacher's Roster Information and Attendance Accounting Records 2.3.4
1st and 4th six week reporting periods

5. Student Attendance Additional Audit Documentation Grade books
Campus daily absence reports
Campus attendance slip
Board Approved activities
Health Care Professional Appointments
Additional items as listed on the Student Attendance Accounting Handbook

6. Student Attendance Why is this important?
Students receive quality education
We need to follow the rules
Account for student funding
Be prepared for audits
School Report Card
Awards and Recognitions

7. Student Attendance Audits Texas Education Agency audit
External Auditor
District Audit

8. Student Attendance First Day Attendance
Log into the system prior the first day
Identify ‘No Show’ students
Establish enrollment counts
Clean up class rosters
No absences on the first day of school

9. Student Attendance Resources Questions and Answers Thank you
– Texas Education Agency website
- HCISD’s Research & Evaluation
- HCISD’s Teacher Access Center
- Campus Office Staff
Questions
and
Answers
Thank you